July 6, 2015 Meeting of Executive Committee

1.                  1:30-2 – Chris Prom, chair PTAC – 2Y candidates, PRC feed back
 
2.                  Approve Minutes from June 8 and June 22
 
3.                  Question Time
 
4.                  Innovation Fund Application
 
5.                  Distinctions in Expectations and Responsibilities between Senior Library Specialist, Library Operations Associate, Academic Professional, and Library Faculty Positions
 
6.                  Committee Assignments
 
7.                  Division Coordinator Grad Hourlies

John Wilkin, chair (by phone), Kirstin Dougan, vice-chair, JoAnn Jacoby, secretary, Tim Cole, Bill Mischo, Jennifer Teper, Kim Matherly, recording; Visitor – Chris Prom

1.                  1:30-2 – Chris Prom, chair PTAC – 2Y candidates, PRC feed back
Chris talked to EC to suggest a process for appointing additional ad hoc members to serve on PTAC to review cases with a large number of recusals. This would parallel the process for full professor cases. PTAC would like to work with FRC to update the guidelines to clarify when recusals are mandatory and make clearer the roles of the committees in its evaluation of the cases.

PTAC also noted the need to clarify the status of Law librarians. John will work with the Dean of Law and Faye Jones, when she arrives, to work out a new MOU between the Library and Law.
 
2.                  Approve Minutes from June 8 and June 22
June 8 minutes were approved with changes by a motion from Jennifer Teper, seconded by JoAnn Jacoby. June 22 minutes were approved by a motion from Bill Mischo, seconded by JoAnn Jacoby.
 
3.                  Question Time
John shared that the Library has received preliminary information on the budget. The Collections budget will remain flat. John will talk with the Provost later this week about the remainder of the Library’s budget and the hiring plan.

There was a question about the status of the CAM reorganization. John will touch base with Tom Teper later this week.

EC discussed AP promotional opportunities in light of the talks on specialized faculty. John will talk to Tom Habing about CITES’s program for promoting APs. Other promotional lines will need to wait until the issues around specialized faculty have been resolved.

4.                  Innovation Fund Application
John will discuss the implications of the application with others in the Library and will get back to EC with additional information before the application is approved.
 
5.                  Distinctions in Expectations and Responsibilities between Senior Library Specialist, Library Operations Associate, Academic Professional, and Library Faculty Positions
EC suggested changes to the document the TF on Specialized Faculty will present the document at the forum on July 15 and ask for input. The document will then come back to EC for final approval.

6.                  Committee Assignments
Deferred to another meeting.
 
7.                  Division Coordinator Grad Hourlies

Deferred to another meeting.