July 2, 2019 Meeting of Executive Committee

Time and Location of Meeting

July 2, 20191:30 pm

Agenda Details

Expected/Invited Attendees






July 2, 2019


428 Library


  1. Approve minutes – June 24
  2. Question Time
  3. PRC 
  4. Main Library Building Project Collections Working Group Recommendations

Minutes Details




July 2, 2019


428 Library


Present: John Wilkin, chair; David Ward, vice-chair; Mary Laskowski, secretary; Bill Mischo, Nancy O’Brien, Lynne Rudasill, Lynne Thomas; Recording-Kim Matherly


  1. Approve minutes – June 24

Minutes were approved as amended with a motion from Nancy O’Brien, seconded by Lynne Rudasill.


  1. Question Time

The Library received budget info. The Provost has funded the entirety of our requests. Once all the budget info is loaded into salary planner, etc, we will have a better sense of our resources. John would like to wrap-up the Strategic Planning and see what resources we have towards the needs we identify. All of the requested positions were funded and we also received inflationary funds for collections.


Kirstin Johnson, chair of the The Library as Catalyst Project: Programming the Main Library Building WG, suggested we do something similar, with the Library Building Projects, as we did with 220 Library. We could make diagrams available and have posters to get broader feedback. John likes that idea.

A personnel issue was discussed.


Lynne Rudasill announced that the Bookeye scanner in IAS is functioning.



  1. PRC PRCs were suggested.


  1. Main Library Building Project Collections Working Group Recommendations

The report looks final, but doesn’t address everything. Some collections have not been considered in the report, i.e. Media, Children’s educational kits and games, other non-book formats. EC would like specific references to areas that need to be included.



There was a lot discussion about the proposed baseline criteria. EC emphasizes the need for ongoing consultation with the subject specialists for each area to decide the parameters around collections placement.



EC discussed two innovation fund proposals.