July 18, 2005 Meeting of Administrative Council

Time and Location of Meeting

July 18, 20051:30 pm - 3:00 pm 428 Library

Agenda Details

Agenda

  1. ID and Key Card Policies
    Teper
    Outcome: approve policies
    20 minutes
  2. Installing Microsoft Office on all Public Workstations
    Sandore, Hogenboom, Laskowski, J. Weible
    Outcome: approve proposal
    15 minutes
  3. Library Clean Up Day
    Kaufman
    Outcome: determine day and criteria
    10 minutes
  4. Strategic Planning Process
    Kaufman
    Outcome: develop appropriate processes
    30 minutes
  5. Updates and Announcements
    15 minutes

Minutes Details

Attendees

Paula Kaufman, Diane Schmidt, Betsy Kruger, Tina Chrzastowski, Karen Schmidt, Michael Norman (for Lisa German) Miranda Remnek, Sue Searing, Beth Sandore, Bill Maher, Tom Kilton, Jan Adamczyk, Tom Teper, John Weible, Karen Hogenboom

Minutes

  1. ID and Key Card Policies – Tom TeperKey Card Policy – The key policy is an update to the existing policy.  Most of the changes were requested by Jeff to get more control over the keys.  Any additional issues were addressed during the meeting.  The Office of Library Facilities will be doing a key assessment and then providing key boxes for those units who need them.  AC then approved the key policy.

    ID Card Policy:& The ID Card was approved with an agreement to further discuss the access to stacks.  Photos will be posted on ID Cards.  The ID Card Center said they will retake as many photos as necessary. There would be a cutoff date set.

  2. Installing Microsoft Office on all Public Machines – Beth Sandore, Karen Hogenboom, Mary Laskowksi, John Wieble;The CPS pilot project and discussions with the divisions were outlined.  None of the concerns they had before implementation came to light.  It was agreed that it would be implemented, but libraries would have the option to opt out.  The method of opt in/opt out will be recommended by the Library Systems Office in consultation with units.
  3. Library Clean Up Day – Paula KaufmanVarious different options were discussed.  Bill Maher asked that we remind libraries of archive transfer guidelines.  IT will be working with Archives to create a set of guidelines to follow for electronic documents.  The decision was made to close Friday morning, August 12.  The Social Events Committee will be organizing a modest event following the clean-up.
  4. Strategic Planning Process – Paula KaufmanNot enough time to discuss. This is moved to the next meeting.
  5. Updates and AnnouncementsKaren Schmidt asked that anyone who is accepting gift books needs to keep her informed.

    Betsy Kruger announced that Circulation will begin shift the collections in Stacks this fall.  She will be posting information and a regular basis informing everyone as to what sections will be shifted.  In January a sprinkler system will also be installed in stacks.

    Paula Kaufman noted that there are numerous facilities projects going on this summer and Facilities’ plate is full.  Please do not expect projects not already approved to be added this summer.

    Beth Sandore said that CITES has received money from the campus to upgrade networking.  The Main Library building has been selected as one of the recipients.  The network closets will be installed in the Slavic Library, Cataloging, Map and Geography Library.  The network upgrade is scheduled to take place in early 2006 for the Main Library.  Once this is complete we will have wireless in every public access area.