February 15, 2016 Meeting of Administrative Council

Bill Mischo, Tom Teper, Shuyong Jiang, Chris Quinn, Susan Avery, Sarah Williams, Mary Schlembach, Lisa Romero, Joanne Kaczmarek, Mary Laskowski, Kyle McCafferty, Tom Habing, Greg Knott, Jeff Schrader, Cherie’ Weible, John Wilkin

1. Diversity Training Series (Lori Mestre)
2. Library Reproduction and Use Review Group (Tom Teper)
3. Discussion of daily collection distribution to departmental libraries (Jeff Schrader)

1.       Diversity Training Series (Lori Mestre)

Lori Mestre and  Kristyn Caragher (a practicum student in the GSLIS CAS (Certificate of Advanced Studies) program outlined a Diversity/Anti Oppression training series that they will present this semester.  Kristyn will be presenting three topics in the series (two different time slots for each) and she and Lori have prepared a companion Blackboard Collaborate space for this series and other diversity training that has occurred. The Blackboard site will be used for future diversity training resources as well.  Working with the Diversity and Staff Development Training Committees (and to help respond to some of the suggestions from the recent ClimateQual report), they hope to provide opportunities for each library employee to participate (in person at the workshops and/or through resources available on the Blackboard Site).  They asked for advice on how to better promote this to encourage all to participate and to encourage each unit to do some follow-up activities at their unit meetings. Individuals do not have to attend all three workshops, but can gain some overview of the topics, as well as resources and conversation starters via the Blackboard site. Suggestions were offered by members of the AC, including offering a certificate of completion.

The sessions are:

• Workshop #1: Setting the Stage: What is anti-oppression training? Wednesday March 16 (10:00 am) Library 106 or Thursday March 17 (2:00) Grainger Commons
• Workshop #2: Intersectionality: the key to anti-racist action.  (Wednesday March 30 (10:00 am) Library 106 or Thursday March 31 (2:00) Grainger Commons
• Workshop #3: Anti-racist librarianship: strategies from moving from awareness to action. Wednesday April 13 (10:00 am) Library 106 or Thursday April 14 (2:00) Grainger Commons

The Diversity Training Blackboard site will be available beginning March 14 at: https://compass2g.illinois.edu/webapps/blackboard/content/listContent.jsp?course_id=_24971_1&content_id=_1974492_1    It requires individuals to click on “+ Enroll”  when they get to the URL.    Information will gradually be revealed as the series unfolds.

 2.       Library Reproduction and Use Review Group (Tom Teper)

Discussion of the Memo to Dean Wilkin from the Reproduction and Use Review Group, Uniform Pricing Structure, and Reproduction & Research Services Fee Schedule generally focused on issues associated with eventual implementation. There was general agreement from the membership that the recommendations were sound. On behalf of the Special Collections Division, Joanne Kaczmarek requested that the division have another opportunity to review the documents for last minute editorial work to language, etc. One additional point of contention emerged related to the use of funds generated from these services. Dean Wilkin noted that this document generated needed discussion about how we (the Library) need to support important initiatives in a sustainable way, and fees for cost-recovery services must be put directly back into the service which generated them so as to avoid audit problems.

It was suggested that the document be taken back to EC for further discussion (although not approval) based on the fact that the discussion originated there.

 3.       Discussion of daily collection distribution to departmental libraries (Jeff Schrader)

See attached document. (Office of Library Facilities – Collection Distribution – Proposal)

The Library needs to proceed with evaluating the collection distribution based on informed reductions and demand/need. There is a meeting being scheduled with Cherié Weible, Mary Laskowski, Jeff Schrader and Tom Habing to look at the data for collection call slips to better understand where the demand/need is required. The Office of Library Facilities will report back to AC next month.