February 10, 2015 Meeting of University Library Exhibitions Committee

Time and Location of Meeting

February 10, 20153:30 pm - 4:30 pm OSLF

Agenda Details


Agenda not yet available.

Minutes Details


Anna Chen, Kasie Janssen, Pat Miller, Cher Schneider, Eva Chertow


Round Robin


1. Jody: web calendar; budget mgmt. and ordering;promotion/outreach until we get a new member 

 2. Cher: contact with exhibitors for install/deinstall; preparation of materials for exhibit  

  • Cher will have a form letter on G: for whomever takes it over during her maternity leave April –July/August
  • Cher is willing to do workshop with help
  • Cher will update procedures for website information and give to Miriam.

3. Pat: Graduate student competition

  • Pat has contacted the two GA contest winners and they are prepared to exhibit. Pat let them know that Cher will be contacting them closer to their exhibit date.
  • Pat suggested that the GA exhibitors may not know what supplies they have access to or that they have small funding for printing.

4. Miriam: website; facilities


5. Anna: publicity

  • Anna wanted to know if she should put out a call since it is past the holidays to fill in gaps of the schedule. Cher was unsure if this schedule was up to date.

6. Kasie: photography

  • Kasie has not heard from Miriam about needing photographs so has not taken any.
    • Fom Dec – Proposal that we start having exhibitors take photos after they set up their exhibits. Pros: spread the work out, allow the exhibitors more control of intellectual property. Miriam will download photos after exhibitors return the camera.
      • Does Cher need to include this information on her monthly emails? Currently the install/deinstall emails have gotten longer and not sure how long of an email should be thrown at them. Perhaps a mid-month email about photos is more preferable, thoughts?
    • Kasie elected to help with workshop

7. Eva

  • Eva looked at website and had feedback. She will send it in an email since Miriam and Jody were absent.
  • Eva elected to help with workshop

7. Schedule

  • Schedule (from Dec. 2014)
    • The following exhibit times are available between now and December 31, 2015:


    • June 2015, NS Corridor
    • July 2015, Marshall
    • August 2015, Marshall
    • August 2015, NS Corridor
    • September 2015, Marshall
    • September 2015, NS Corridor
    • October 2015, Marshall
    • November, NS Corridor


    Exhibits workshop

    Please chime in on preferences or advice from committee members.

    • Proposing to hold 30 min or 1 hour workshop
    • On Wed 3/18/15 or Thurs. 3/19/15 @ 1pm in OSLF Conservation Conference Room.
    • Proposing two workshops one held each semester
      • Displaying 2D Materials – Handling, learning your archival materials, proper displays (boards with corners, PE Straps, Mats, attaching to cradles, making simple cradles.
      • Displaying 3D Materials – Handling, learning your archival materials, proper displays (boards with corners, PE Straps, attaching to cradles, making simple cradles.
    • Eva and Kasie will gather information, create a blurb, advertise and procure room for workshop.