February 1, 2016 Meeting of Executive Committee

1.   1:30-2:00pm – Open Access Policy – Beth Namachchivaya, Aaron McCollough
2.   Approve minutes from January 25
3.   Question Time
4.   Agenda – AULs at 2/8 meeting
a.   Next Steps for items from the retreat
5.   Library AP Committee
6.   Open Licensing Task Force charge
7.   Charge for group to establish promotion process for APs – Mary Laskowski and Bill Mischo
8.   5 yr head review
9.   Divisional Structure – look at bylaws
10.  University Library Zero Percent Appointments policy

John Wilkin, chair; Kirstin Dougan, vice-chair; MJ Han, Lori Mestre, Bill Mischo, Nancy O’Brien, Sarah Williams; Visitors – Aaron McCollough, Beth Namachchivaya; Recording-Kim Matherly

1.   1:30-2:00pm – Open Access Policy (OAP) – Beth Namachchivaya, Aaron McCollough
In response to a request for an Open Access Policy waiver, Aaron developed a form and it can be found on the main Scholarly Communication website—http://www.library.illinois.edu/scholcomm/. He will keep track of the waivers in IDEALS.

The Open Access Policy is also available on the main Scholarly Communication website. The policy does not require faculty to deposit in IDEALS, it only suggests that they do.

Aaron will be presenting updated information on OAP at a future faculty meeting.

2.   Approve minutes from January 25
Minutes were approved by a motion from Nancy O’Brien, seconded by Kirstin Dougan.

3.   Question Time
In consultation with some past chairs, it was determined that the Equal Employment Opportunity Committee does not need to be a full committee, but only needs a chair/officer. As members roll off, they will not be replaced, except for the chair.

EC discussed “potential to become a permanent position” and how it is used in position descriptions. EC would like to discuss this further at a faculty meeting.

John attended the Council of Deans retreat on January 29. Much of the discussion was around the plan for reductions. Part of the retreat was designed to give some thought to institutional identity.

4.   Agenda – AULs at 2/8 meeting
a.   Next Steps for items from the retreat

5.   Library AP Committee
EC discussed the document. The document will be sent back to the committee for changes and then EC will look at it again.

6.   Open Licensing Task Force charge
EC reviewed the charge. The document will be sent back for changes and then resubmitted for EC’s approval.

7.   Charge for group to establish promotion process for APs – Mary Laskowski and Bill Mischo
The charge was approved by a motion from Kirstin Dougan, seconded by Nancy O’Brien. EC will discuss membership at a future meeting.

8.   Faculty member up for 5 yr head review (8/15/2016) – EC to appoint 3 person group for review-EC rep, AC rep, LSSC rep
Individuals were suggested.

9.   Divisional Structure – look at bylaws
Membership, as stated in the bylaws, seems to preclude visiting faculty. Some divisions include their visiting faculty in the division meetings, but our bylaws should include visiting faculty specifically. This request will be referred to the Bylaws Committee.

There was discussion about individuals who don’t intuitively fit into one specific division. EC will continue to discuss this issue at a later meeting.

10.  University Library Zero Percent Appointments policy

This was deferred to another meeting.