December 9, 2013 Meeting of Executive Committee

Time and Location of Meeting

December 9, 20131:00 pm - 4:00 pm 428 Main Library

Agenda Details


1.                   1:00-2:30 AULs
a.      General Priorities for the Library
b.      Position Requests
c.      How to select a CMS
2.                  Unretreat items – Prioritize and plan
3.                  Approve Minutes from December 2
4.                  Question Time
5.                  Agenda items for next meeting with AULs (1/10/14)
6.                  Review of Librarianship, the P&T process and the role of PRC

Minutes Details


John Wilkin, chair; Bill Mischo, vice-chair; John Wagstaff, secretary; Mary Laskowski, Nancy O’Brien, Carissa Phillips, Chris Prom, Jennifer Teper; Visitors – Beth Namachchivaya, Sue Searing, Tom Teper; Recording-Kim Matherly


1.       1-2:30 – AULs

a.      General Priorities in the Library

Areas we need to work on:

  • Discovery and usability
  • Impact of Technology: we are investing in IT, but are we getting the impact we need?
  • Publishing – the University Library needs to be a publisher, with a role in collecting and disseminating scholarship.

b.      Position Requests (Faculty/APs)

Classics/Architecture & Art Librarian

University High School Librarian

Copyright Librarian

Grainger Library – Engineering e-Initiatives & Research Support Librarian

IAS – Japanese Studies Librarian

IAS – Slavic & Eurasian Studies Librarian

Librarian for Innovative Government Information Services

RBML Visiting Curator

SSHEL – Applied Health Sciences Librarian

Information Literacy – E-Learning Specialist

IAS – International Reference Specialist: Russia and Central Asia

IT – Library Application and Support Specialist

IT – Web-Developer and IT Specialists

IT – Web Developer & User Interface Specialist

Operations & Reference Specialist (Illinois History and Lincoln Collections)

Research Programmer

Technical Services – E-Serials Bibliographic Control Specialist

UGL Media Commons/Library Support Specialist


EC and the AULs discussed all the positions. The AUL will rank the positions and EC will rank the positions, then they will come back together to discuss.

2.      How to select a CMS

EC and the AULs discussed the replacement of the current CMS.


Sue discussed some of the work of the Web Advisory Group and Beth and Tom shared some of the work CAPT is doing.


CAPT will meet on December 17 and report back to EC regarding its discussion of the CMS. WAG will meet on January 17 and report back to EC.

3.      Unretreat items – Prioritize and Plan

Nine topics were identified:


  • Culture (e.g., workplace respect, inclusiveness and diversity)
  • Digitization (coordination, access, workflows)
  • Data (curation and use)
  • Instruction (info literacy in general and providing transformative learning experiences)
  • International (global reach, support for programs and initiatives)
  • Outreach (public service, meaningful outreach, developing cohesive research support)
  • Publishing (building a scholarly publishing and communication program)
  • Discovery and access (Primo or what’s next)
  • CMS/web presence (defining a strategy to replace the existing CMS and creating a more effective web presence)


Attendees will be asked to choose  topics from this list..


It was determined that each table will discuss the topic for one and one-half hours and then people will move to another table to discuss a second topic for one and one-half hours. The groups will break for lunch. There will be a facilitator and a recorder at each table. After lunch the recorders for each group will report out to the whole group.

4.      Approve Minutes from December 2

Minutes were approved by a motion from John Wagstaff, seconded by Mary Laskowski.

5.      Question time

After consulting with several faculty members, John Wilkin has decided to table the Humanities Hub idea and move forward with hiring a History, Philosophy, and Newspaper Librarian and moving CAM. We will keep 220 Library available while we give thought to a larger coordinated planning effort.


The priority list went to the Senate Committee on the Library. We may get some input from them.

6.      Agenda items for next meeting with the AULs (1/10/14)

  1. Hiring Plan – rank the positions

7.      Review of Librarianship, the P&T Process and the role of PRC

This was deferred to another meeting.