December 6, 2017 Meeting of Social Science

Agenda not yet available.

In attendance: Lisa Romero, Kelsey Cheshire, Yali Feng, Gennye Varvel, Nancy O’Brien, Lynne Rudasill, Beth Sheehan, Dan Tracy

1. Approval of September 6 minutes (see G:/Social Sciences Division/MINUTES/DRAFT Minutes)
   1. Minutes were approved as amended.

2. Announcements and Discussion Items
   1. Introductions for new Division member, Yali Feng
      1. Welcome to Yali Feng.  Lisa Romero provided an overview of the organization and purpose of the Division for the new member.  Yali joins SSD as the Visiting Behavioral Sciences Research and Data Services Librarian.  Yali is responsible for the Library’s psychology collections and services, as well as data services related to the behavioral sciences
   2. Meet with Tom Habing and Jim Dohle from Library IT
      1. Changes to Public Printing
      2. Starting in January, there will be no more charges to student accounts for printing.  Students will instead use their Illini Cash.  There is a link on printing page that will direct them to load money (with a minimum $5 deposit).  Changes will be advertised at service points.  Pricing will not change.  A cash option will remain in UGL.  Faculty/staff will still be able to have it billed to their account.  Refunds for printing jobs will remain in Papercut (not Illini Cash).
   3. Two-factor authentication
      1. Two-factor authentication will now be required for many business-related forms (including Banner forms).  IT prefers users use their personal devices, but they are offering an alternative options like tokens (Can be requested as a key request from Facilities).
   4. Update on web migration
      1. All units and Staff pages have been migrated (most are live).  Feedback is welcome, and should be reported through OTRS.
   5. Library Directory
      1. The Library Directory is now live.  Nancy suggested training documentation be created.  Tom said It is being created and future workshops are planned.  Biography webpage access is available for users to edit and maintain as an Experts profile.  Contact Mark Zulauf with questions concerning Experts and biography profiles.
   6. Meet with John Laskowski (User Experience/Web Strategy Coordinator)
      1. John Laskowski was introduced to SSD as the new User Experience/Web Strategy Coordinator.  John is responsible for user experience (both virtual and in-person).  John explained his philosophy concerning our web presence.  John is reviewing web analytics and making changes to data collection as needed.  John reports to Tom Teper and Cherie Weible.  John has shared a survey for feedback.  Responses can be returned to him in person, by email, or via campus mail.

3. Reports
   1. Advisory Committee to the AUL for User Services (Sheehan)
      1. Dean John Wilkin will return January 15, 2018.  The Committee aims to bring back Social Committee.  A Library Emergency website has been developed.  Beth will share URL.
   2. Approval Plan Taskforce (Cheshire)
      1. The Taskforce met after a brief break, and the historical data is now available at: G:\Collections Info\Approval Plan –YBP  see excel file “Data-6 yrs app purchases” Recent YBP sessions were held, which reviewed the data and planted seeds for potential autoships.
   3. Area Studies Division rep to SSD (Rudasill)
      1. Lynne discussed the recent physical reconfiguration of the IAS Library, including the recent opening of the Taiwan Resource Center.
   4. Collection Development Committee (Cheshire)
      1. Kelsey missed the last meeting, but she will share minutes when made available.
   5. Data Services Committee (Hogenboom)
      1. No report.
   6. Diversity Committee (Ingold, Pionke)
      1. No report.
   7. Faculty Review Committee (O’Brien)
      1. Nancy reminded everyone that Annual Reports are due at the end of January.
   8. Library Assessment Committee (Cheshire)
      1. LAC is working to create an assessment plan ‘planner’ to aid in assessment preparation before a new project.  LAC hopes to have an exhibit that features recent assessment projects that the Library has completed. They will also be creating ‘questions of the month’ for informal feedback opportunities from our users.  LAC recently approved two assessment grants, Joe Lenkart’s “Building Long-term Research Relationships: Reference Services for Graduate Students” and Megean Osuchowski’s “Library Website Usability Pilot Project,” for funding
   9. LSSC Representative (Varvel)
      1. LSSC discussed hosting field trips.  A November meeting with Bill Mischo was cancelled but they hope to meet with Dean Wilkin when he returns.  The holiday get-together was discussed as well.
   10. Office of Research, Liaison (Tracy)
       1. No report.
   11. Reference Management Team (Sheehan)
       1. Beth discussed the recent modifications to Desk Tracker, including new fields for research consultations and changes to the subjects available.  The new fields for research consultations will allow Jen-chien Yu to report required statistics to ARL.  Reference training will maintain the same weekly scheduling for the Spring semester.  There were calls for proposals of new subject training for GAs.  Beth announced that the RMT is looking to replace i-wonder chat software, with a target of Summer 2018 for replacement software.
   12. Research Data Service Committee (Hogenboom)
       1. No report.
   13. SSD rep to Central Public Services Division (Ingold)
       1. No report.
   14. Staff Development & Training Committee (Ingold, Pionke)
       1. No report.
   15. User Ed Committee (Avery, Cheshire)
       1. Kelsey reported that User Ed is planning workshops focusing on “Working with International Students” for next semester.   A workshop on Developing Instructional Materials is aimed for late January/early February, and another on Teaching Strategies is aimed for late February/early March.
   16. Web Redesign Content Group (Tracy)
       1. No report.

4. Round Robin
   1. Lisa has two new staff members in the the Communications Library.  They have recently offered extended hours as well.  Kelsey is working on transitioning Psychology responsibilities with Yali.  Nancy suggested cancelling January’s meeting and that decision was unanimously approved.  Nancy and Gennye are interviewing candidates for a staff position in SSHEL.  Beth has hired a new GA for the S-Collection.  She will be presenting at the Society for American Archaeologist conference and has submitted for an Empirical Librarian conference.