December 22, 2014 Meeting of Executive Committee

1.                  1:30-2:30 AULs
a.      NSM Update – Sue
b.      Search Update – Tom
c.       Hiring Plan
d.      Restructuring
 
2.                  Approve Minutes from December 10
 
3.                  Question Time
 
4.                  Specialized Faculty
 
5.                  Position requests

John Wilkin, chair; Kirstin Dougan, vice-chair; JoAnn Jacoby, secretary; Tim Cole, Lori Mestre, Bill Mischo, Sarah Williams, Lynne Rudasill; Visitors –Beth Namachchivaya, Sue Searing, Tom Teper; Recording-Kim Matherly

1.                  1:30-2:30 AULs
a.      NSM Update – Sue
The Archives move is delayed because of problems with the furniture order. The furniture is expected sometime in the spring semester. An offer has been made and accepted for the Visiting Archival Operations and Reference Specialist in IHLC. This is a key hurdle in moving the NSM forward.

b.      Search Update – Tom
The Ricker Librarian offer was accepted. The Mortenson offer is out. Offers for two AP searches are about to go out. Tom has received a calendar for the Board of Trustees. Deadlines are a month before the meetings.

c.       Hiring Plan
EC discussed the hiring plan with the AULs. John will use the advice to rank the positions for the final hiring plan to be submitted to campus.

d.      Restructuring
The group discussed the importance of communication out to the Library on a regular basis regarding what is being done regarding organizational restructuring (see document). Library Office Notes was suggested as a venue for updates.
 
2.                  Approve Minutes from December 10
Approval of the minutes was deferred until the next meeting.
 
3.                  Question Time
John asked for EC’s approval to add Tom Habing to Administrative Council. They approved.

Search committees were discussed. Lynne wanted to make sure that EC is thoughtful about adding outside faculty to the search committees. When faculty have limited availability it makes it hard to schedule the search committee meetings.
 
4.                  Specialized Faculty
EC continues to discuss specialized faculty and the best way to implement.

5.                  Hiring Plan

There were no additional points to discuss beyond what was discussed in 1c.

12/18/14 – Approved search committee for the Visiting Cataloger and Project Manager position.