December 18, 2014 Meeting of Area Studies

Agenda not yet available.

IAS Staff Meeting

December 18, 2014

Present: Jan Adamczyk, Atoma Batoma, Shuyong Jiang, Lisa Renee Kemplin, Ula Lechtenberg, Joe Lenkart, Laila Hussein Moustafa, Xiaoping Qi, Lynne Rudasill, Antonio Sotomayor, and Steve Witt

Announcements: 

Awards & Accolades:

1. Shuyong received the best paper award at a conference on digital libraries.
2. Xiaoping completed a two year long project of converting books from the former Asian Library from Dewey to LC. This also included books for South Asia and the Middle East.

News:  

1. The Library Retreat is scheduled for January 9 from 8:30-12:30. The library is closed during the retreat. Both breakfast and lunch will be provided. This will be a kick off for Strategic Planning for the Library. All are encouraged to attend. Please register ahead of time.
2. Please make sure that you follow the instructions for the BEAP training that were sent out by Preservation. You will either need to read something and take a quiz or watch a video and take a quiz. See Lisa Renee if you have any questions.

Discussion:

1. The Library Planning Steering Committee made up of Peg Burnette, Jim Dohle, Lisa Hinchliffe, Bill Misho, Lisa Romero, David Ward, Lynn Wiley, and Lisa Renee met for the first time yesterday. Please check out the SP website now and throughout the process as this will be one of the ways of communication about the process. The site spells out that one of the named deliverables is a framework for strategic action not just a document that gets cited. This process includes many players such as University Librarian, Cabinet/AUL’s, Executive Committee, Administrative Council, LSSC, Strategic Planning Committee, and the Coordinator, Lisa Hinchliffe. The retreat will solicit ideas for the groups to work with. There will be reporting after the retreat of what was gathered. Please send any ideas or concerns to Lisa Hinchliffe.
2. There was a lengthy discussion on whether to put all books into one LC run or to convert all to LC but leave them in their subject areas. CMS will be available to help with the project in the summer. It was determined that there will be a survey of patrons to solicit their feedback on how they use the collections. The committee is open for anyone who would like to contribute. So far it consists of Joe Lenkart, Atoma Batoma,Shuyong Jiang, Kit Condill and Lisa Renee. Please let Joe know if you would also like to be part of this committee. 

Reports:

1. Administrative Council Report-There is a new policy regarding Registered Student Organizations which allows groups to meet after contacting Department Heads. Department Heads should also contact Jeff Schrader for any set up needs the group may have. There was also a change in the food policy that will allow designated areas for food consumption in libraries as in Grainger. The UGL will also have a designated place. People are encouraged to sign up for the Strategic Planning Retreat. The Business Office will fade out the current wage reports.
2. iTEC- IAS will host an International Marketplace in RM 323c on January 14 from 10-2. Using Google Maps, library staff and faculty can note where they have traveled or plan to travel for the year. This will encourage collaboration between staff. There is a sign-up sheet for brining finger food snacks, beverages, and paper products. We could use more finger foods at this point.

Joe is planning the next Chai Wai event. The tentative date is February 12 and the subject is Ukraine. More to follow.