December 17, 2020 Meeting of Outreach and Engagement Committee

1. Review November minutes
   1. Action items:
      1. Contact Lucretia to reschedule meeting with Dean Wilkin – Shelby (done)
      2. Box folder – Shelby (done)
      3. Reach out to Jake and ARC re: public engagement award – Shelby (see below)
      4. Review survey to justify funding ask – Shelby (draft started, link below)
      5. Draft criteria for outreach and engagement funding – Sarah
      6. Review survey to identify gaps and needs – Shelby and Kristen (in progress)
      7. Lit review of library outreach assessment – Shelby (in progress)
      8. Ex officio justifications – Heather, Sarah, Janis draft; Shelby submit to EC (done)
2. Ex Officio status – request submitted to EC to be added to January agenda
3. Outreach and Engagement funding
   1. Rubric and criteria
   2. Justification for January meeting with Dean Wilkin in January – draft
      1. What would the award cover?
      2. Maximum per person/event/FY?
      3. Total ask per FY?
4. Public Engagement Award – met with Awards & Rec Committee
   1. Timeframe: May-June for Library award; Dec. 1 deadline for campus-level award.
   2. Questions from ARC:
      1. What is the amount of financial award? –
      2. Is the award for the team level or the individual level? (campus level offers both but this would probably be a lot for our Library to take on at least right now)
      3. What is the award?
      4. Does any monetary award go to the unit or the individual?
      5. Verify with campus award administration about if the 3 year requirement holds for any % appointment (to avoid finding out someone is not eligible after doing so much work to nominate them)
   3. What is OEC’s role in the award
      1. Encouraging nominations?
      2. “Mapping” the campus level award to the Library and providing ARC the specific language and criteria with clear definitions
      3. Any congratulatory language in the letter for the winner that the OEC prefers
      4. Anything else?
5. Future Goals
   1. Definitions
   2. Toolkits, trainings, resources
      1. Gaps identified in Outreach and Engagement survey
   3. Assessment
6. Other business

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