December 11, 2019 Meeting of Library Faculty Meeting

AGENDA
University of Illinois at Urbana-Champaign
Library Faculty Meeting Agenda
December 11, 2019
3-4:30 pm
Room 66 Main Library

1. Call or Order

2. Standing Items
2.1 Adoption of the agenda
2.2 Approval of the minutes of the June 2019 and the October 2019 Faculty Meetings
2.3 Introduction of New Employees (John Wilkin)
• Kathryn Risor-Heise
• Bethany Anderson
• Emilee Mathews
• Ruthann Miller

2.4 Executive Committee Report and Discussion (15 minutes – David Ward)
2.5 Report of the University Librarian (15 minutes – John Wilkin)
3. Discussion Items

4. Lightning Talks
4.a. Introduction of the Illinois Digital Heritage Hub (IDHH) – (10 minutes Joshua Lynch)
4.b. IMLS grant proposal on “Community-Library Inter-Action (CLIA): Libraries Impacting Social Transformation” – Introduction and Invitation to Participate – (15 minutes Clara Chu)
5. New Business

6. Announcements

7. Adjournment

MINUTES

University of Illinois at Urbana-Champaign
Library Faculty Meeting
December 11, 2019
3-4:30 pm
Room 66 Main Library

 

1. Call or Order

Meeting was called to order at 3:04pm.

2. Standing Items

2.1   Adoption of the agenda

Bill Maher made a motion to adopt the agenda. Qiang Jin seconded. So adopted.

2.2   Approval of the minutes of the June 2019 and the October 2019 Faculty Meetings

Cindy Ingold made a motion to approve the June 2019 and October 2019 minutes. Qiang Jin seconded both.

2.3   Introduction of New Employees (John Wilkin)

Bethany Anderson – Introduced by Bill Maher. Bethany will be the new Natural and Applied Sciences Archivist. Coming back to us from Virginia.

Emilee Mathews – Introduced by Paula Carnes. Emilee will be the new Head of the Ricker Library.

2.4   Executive Committee Report and Discussion (15 minutes – David Ward)

The executive committee met 6 times. The meetings focused on budget allocations discussion as well as the budget model and meetings to look at IT allocations and current hiring strategies. Appointed different committee memberships. Had discussions with AULs for updates in their regular areas of responsibilities.

More substantive work EC has been doing – working on a couple tenure-related projects. (Coming from Imker’s survey re: what could help with the tenure/review process.) A task force has been appointed to look at roles of committees related to P&T. Separate task force examining a pre-tenure-track program. (fellowship model/residency/etc.) This task force will be led by Heidi who will introduce a new level of appointment. Focus on early career librarians, etc. What would criteria be, how would it track, how would it relate to other positions. There will be a robust discussion with faculty re: reports, recommendations in spring of 2020.

EC has reviewed and made recommendations regarding the strategic initiative proposal requests. EC (in conjunction with AULs) also reviewed proposals for positions. We’ve created a recommended list. Working with Campus for the necessary approvals.

Questions?

Cindy Ingold: The first task force you mentioned, who is leading it?

David Ward: Chris Prom. We’ve also recommended we put a newly tenured person on each task force.

2.5   Report of the University Librarian (15 minutes – John Wilkin)

John encouraged everyone to come to the Library Building project update tomorrow.

We have dependencies on campus particularly around faculty and AP positions, so there are details that John could not share. There is some ambiguity regarding the AP/Civil Service positions and the ongoing audit process. John hopes to have more details by the end of the year. He appreciated that so many collaborative proposals came forward.

Hiring in general: We have a number of positions coming forward because of the budget flexibility. AULs are working hard to get the annual report and budget pulled together. (Deadline of early February with a draft to EC and the Senate Committee on the Library in mid-January.)

John wants to provide a shout out to AULs and in particular Chris Prom in his role as AUL for Academic Affairs. He’s been doing some clean up and support re: documentation. Lucretia Williams has been putting in some good work to get clarity regarding our processes, etc. We are at a juncture where there is a deadline (December 15^th) regarding putting cases forward for tenure to the campus.

3. Discussion Items

There were discussion items.

4. Lightning Talks

4.a. Introduction of the Illinois Digital Heritage Hub (IDHH) – (10 minutes Joshua Lynch)

State version of Digital Public Library of America (DPLA)

https://idhh.dp.la

We harvest 320,000 records, with 150 partner institutions.

Target Audience: Education, Scholarly Research, Family Research (librarians are unstated target audience)

David: What portions of this content is incorporated into the Digital Collections resource Kyle mentioned the other day?

Kyle: It depends on the collections curators and their decision regarding what metadata is best and should be pushed out for harvesting?

David: Are we bringing any of the DPLA stuff back in?
Kyle: No.

Cindy: Are all 50 hubs also doing websites like this?

Joshua: Many hubs that got started being a DPLA partner have a lot of different strategies. We are one of a few that actually have a catalog which supports our website. (We are using DPLA local platform that I have heavily modified to support IDHH which supports the catalog.)

4.b. IMLS grant proposal on “Community-Library Inter-Action (CLIA): Libraries Impacting Social Transformation” – Introduction and Invitation to Participate – (15 minutes Clara Chu)

 

IMLS funded grant proposal. How can libraries support communities to confront challenges or  welcome change? (Teaching to Fish)

 

CLIA responds to community needs by supporting libraries to facilitate local dialogue and community action. We want libraries to host community conversations. What are the common issues? What do we want to do about it?

 

Community anchor – Collective impact – active citizenship  – community engagement – social transformation.

 

Clara provided background on CLIA and the proposed project objectives and work plan.                Trainings will be held here during year one. Selected librarians from year 1 will assist the principal trainers for year 2.

 

Community is defined either by geography, social demographics, or something else.

 

Clara is looking for librarians wishing to facilitate a community dialog and support a particular project they wish to work on. $200 for each project. Each library will support 3 projects

 

Emilee: Can you give an example of a type of project you’d like to see take place?

 

Clara: One example would be in Costa Rica where a ramp was needed because there was a gap in the road.

 

If we don’t get the grant, we would like to start this process with the Public Engagement group of the Library.

5. New Business

No new business.

6. Announcements

Lynne Thomas – RBML is having its annual holiday open house on Thursday 3-5pm. Quill-making opportunity.

Lynne Rudasill – We will be doing telephone interviews next week for the Government Information Librarian position. We are in the interviewing stage for the GIS specialist.

7. Adjournment

Meeting adjourned at 4:04pm