August 26, 2021 Meeting of Library Staff Support Committee

Time and Location of Meeting

August 26, 2021

Agenda Details

Agenda

LSSC Meeting Agenda 08-26-21

  1. Approve July Minutes (via email beforehand)
  2. Liaison & Committee Reports (shared beforehand)
  • Introductions & welcome new member Tesfaye (TSD)
  1. Dean Wilkin joining LSSC – 11:30-noon
    1. Conference CSE support – discuss budget proposal with Dean Wilkin
  2. Other questions/topics
    1. Drop-in hours for LSSC recap
      1. August 18th, 2-3pm (Karen, Kim, Rachael)
    2. C. meeting (last attended were 08-09-21 & 08-23-2021)
      1. EC Monday, September 27, 2pm
        1. Shared topics for EC:
          1. Recap: Reviewed & Ranked open positions Fa21, Wilkin followed up with all the results
          2. Recap: AUL User Services/Directors discussion
  3. Susan Breakenridge – scheduled to meet with LSSC September 23, 11:30-12:30.

Other Updates / Comments

Minutes Details

Attendees

Jan Adamczyk (Area Studies)
Kristen Blankenship (Central Public Services)
Bernadette Braun (Physical Sciences)
Julia Cross (Residential Hall Libraries)
Karen Huck (Arts & Humanities)
Kim Hutcherson (Administration)
Tony Hynes (Special Collections)
Rachael Johns (Technical Services)
Michelle Self-Ballard (Central Public Services)
Jessica Sommers (Law)
Tesfaye Wolde-Medhin (Technical Services)

Minutes

Minutes for August 26, 2021 meeting

Approve July Minutes: Approved with minimal corrections

Liaison Reports and Updates:

Administration: LSSC and LCAP invited to candidate interviews for Assoc Director of Fiscal Operations August 30, Sept 1, Sept 2.

Administrative Council:  did not meet

Area Studies:  No report.

Arts & Humanities:  Arts and Humanities had their final meeting in August with Paula Carns as Chair – Kirstin Johnson will be Chair for the next 2 years.  They offered a forum to find out how they might best support Faculty and Students during the UGL integration – lots of discussion about how/if to share feedback with the Main and UGL Integration Teams – also discussion about how to get more feedback from Grad Students – possibly forming a Grad Student Committee specifically for A&H to find out yearly concerns/needs.  There is a Grad Student that provides feedback to the Dean, but a whole committee of Grad Students might be more effective for A & H.

Discussion about the No-Trespass List, and in particular the former staffer.  Many do not want him in the library at all.  Unclear about authority to not grant permission to enter, but it sounds like dept heads can deny entry – the option is more that heads can also ALLOW entry if they choose, if protocols are followed (advance notice etc.).

CDC gave heads-up re: budget reductions come FY ’23.  Reminder that buying a ’21 collection in fall means it won’t be ordered until Summer ’22 – so order next year’s packages early in order to receive books in a timely manner.

Most units will be holding virtual events this year with a few in-person gatherings.

Central Public Services:  Did not meet.

Central Access Service: Adjusting to having heightened traffic while also splitting staff back to separate shifts to accommodate returning to our pre-pandemic hours. We’ve resumed all services, including accepting courtesy card applications, study carrel applications, and processing course reserves for the Stacks Reserves location.

For circ desk folks, we’re available by phone to activate i-cards and troubleshoot account issues. If we’re not open or not able to answer the phone, the BIOK form that we used with Voyager is still up and running on the CAS page: https://www.library.illinois.edu/staff/cas/

Otherwise, we’re still waiting on a green light to hire undergraduate student help; we typically have up to 15, so we’ve felt their absence keenly. We’re hoping to be able to crack on with hiring soon.

UGL:  The Undergraduate library is open seven days a week again with GAs covering most of the weekend hours. Most services are available again including self-use audio/video spaces and reflection rooms.  The stacks in the lower level are also open for patron use.

The UGL is open:
Mon-Thur 10am-12am
Friday 10am-7pm
Sat 1pm-9pm
Sun 1pm-12am

The loanable tech desk is open:
11am-7pm Mon-Thur
11am-5:30pm Fri
2pm-8pm Sat
2pm-7pm Sun

Law:  Did not meet.  We did reopen on Monday and the students seem glad to be back. We’ve hired sixteen new I-School students to staff the Circulation Desk, and they’re currently being trained.

Life Sciences:  No report.

Physical Sciences:  Did not meet.

Math:  Openings for Grainger, Math and Chemistry have gone well so far.  Math had 250 people through the doors every day this week.  Hours at Math are reduced because we don’t want our undergraduate student workers to be responsible for enforcing mask wearing. Patrons in the Math Library have been observing the “wear a mask” signs.  Plans for the renovation of Altgeld Hall are coming along – library staff recently met with the design team to discuss furnishing options for the library. We also received a few poster-sized renderings of what the reading room, rotunda, and stacks might look like, which we posted around the reading room.  Looking for student workers.  We depend on our student workers to be open in the evenings, and 5 of our current students are graduating at the end of the year (which, out of 10-12 total will be a big loss).

Grainger:  Hours at Grainger are reduced (not yet at the full 24/5) due to staff shortages, but they just brought in a large group of new GAs which will help once they’re all trained.

Res Hall:  The Residence Hall Libraries have started our fall semester hours.  We are open M-F, 12pm-6:30pm.  Because of limited funds, we only have clerks from 4-6:30pm.  Laura Poulosky and Julia Cross staff the desk the rest of the time.  ISR has been really busy so far.  The first 3 days of the semester we have averaged 125 patrons per day.  We have two i-school students doing practicums with the RHL.  Laura is working with our contacts across campus to organize outreach and programming events.  The Illinois Street Residence Hall open house is scheduled for Thursday, Sept. 9th from 1-4:40pm.

Special Collections:  Guest:  Victor Jones.  No other report available at this time.

Technical Services:  Did not meet.

Other News:   Cybersecurity trainings will start this fall, September 20, and we should be receiving emails about completing that.  Espresso will be returning to UGL and Grainger.  Y-Thai (for those who frequent) has also reopened.

Agenda Items Discussed:

  • Rescheduling meeting with Dean Wilkin
  • LSSC discussed budget proposal – all agreed
  • Rachael will send budget proposal email to Dean Wilkin to meet the deadline of request
  • Drop-in hours for LSSC recap August 18th, 2-3pm (Karen, Kim, Rachael)
  • LSSC Comment Forum recap
  • E. C. meeting (last attended were 08-09-21 & 08-23-2021) Recap.
  • Agenda items for Susan Breakenridge who is scheduled to meet with LSSC September 23, 11:30-12:30.

Other Updates / Comments    

  • Covid updates: Required COVID-19 vaccinations for all students, faculty and staff at Illinois colleges and universities, as well as to initiate a statewide mask mandate in public buildings for everyone aged 2 and older regardless of vaccination status. This became affective for UIUC August 23 and the state on August 30.
  • Remote and Hybrid Work Policy information: Sent to libnews on August 26th by Susan Breakenridge.

 

Next LSSC Zoom Meeting: September 23, 2021