August 25, 2014 Meeting of Executive Committee

Time and Location of Meeting

August 25, 20141:30 pm - 3:00 pm 428 Main Library

Agenda Details


1.                1:30-2:00 AULs
                    a.      NSM Update – Sue
                    b.      Search Update – Tom
                    c.       Spring Hiring Plan
                    d.      Organizational Document
2.                  2:00-2:30-Greg Knott – Budget update
3.                  Appoint vice-chair, secretary, and faculty agenda representative
4.                  Approve Minutes from August 5
5.                  Question Time
6.                  Search committee for RDS positions
7.                  Replace a faculty member on a PRC
8.                  Administrative Restructuring document from AULs
9.                  Approve visiting Instructional Technology Specialist for grant
10.              Privacy Policies Working Group document

Minutes Details


John Wilkin, chair; Kirstin Dougan, vice-chair; JoAnn Jacoby, secretary; Tim Cole, Lori Mestre, Bill Mischo Lynne Rudasill, Jennifer Teper, Sarah Williams; Visitors-Beth Namachchivaya, Sue Searing, Tom Teper; Recording: Kim Matherly


1.                  1:30-2:00 AULs
a.      NSM Update – Sue
Nothing new to report.

b.      Search Update – Tom
Nothing new to report.

c.       Spring Hiring Plan
Deferred to another meeting.

d.      Organization Document
EC discussed the updated document with the AULs and made suggestions. The AULs will update the document and send it out to EC with the plan to get it out to the faculty soon.

2.      2:00 – Greg Knott – Budget update
Greg updated EC on the current budget.
3.      Appoint vice-chair, secretary, and faculty agenda rep
Kirstin was appointed vice-chair by a motion from Lynne Rudasill, seconded by JoAnn Jacoby. JoAnn was appointed secretary with a motion by Lynne Rudasill, seconded by Kirstin Dougan. Jennifer Teper was appointed the faculty agenda representative by a motion from Kirstin Dougan, seconded by JoAnn Jacoby.
4.      Approve Minutes from 8/5
Minutes were approved with changes by a motion from Jennifer Teper, seconded by Tim Cole.

5.      Question time
FRC contacted John regarding two issues:
(1) Provost communication #21 calls for evaluation of faculty review procedures every 5-7 years.  FRC is not aware of a recent review.  At the request of several faculty, FRC will be looking more closely at “scoring,” particularly for service, and will make a recommendation to EC.  FRC will also discuss whether additional evaluation of review procedures is necessary and will report back to John.
(2) Provost communication #25 calls for annual review of all faculty. Provost Communication #25 is not focused primarily on “visiting” but does include “visiting.” We currently make review of visiting faculty optional, which appears to be inconsistent with Provost Communication #25. FRC will discuss and may make a recommendation to EC.

Dean Wilkin deemed the e-Resources AP search to be a failed search because the pool was small. The search was reopened, but the pool did not increase. It was then submitted to AHR without the recommendation of an MLS. AHR rejected it as an AP position without the MLS. Lynn Wiley is currently recrafting the position as a faculty librarian with IT responsibilities.

Discussed issues with small pools. We need to insure that we attract strong pools—quality is more important than overall size—but we need to have depth. When there is a small pool, especially for non-specialized positions, we may need to stop to consider why and either do more active recruiting or reshape the position, clarifying scope and level (faculty, AP, staff) of position.
6.      Search Committee for RDS positions
Committee members were recommended.
7.      Replace a faculty member on a  PRC
A suggestion was made.

8.      Administrative Restructuring Document from AULs
EC has had a significant role in responding to and shaping the document. As we move to the next stage and share it with the Faculty as a whole, it will be important to make sure it is clear how feedback from the Faculty will be incorporated to shape the final document.

9.      Approve visiting instructional technology specialist for grant
Committee members were recommended.

We should pro-actively appoint search committees and prepare position description for all potentially grant-funded positions to prevent delays in getting people in place once the grant starts.

10.  Privacy Policies Working Group Document

This was deferred to another meeting.