August 11, 2015 Meeting of University Library Exhibitions Committee – Staff Website

August 11, 20153:30 pm - 4:30 pm OSLF

Agenda Details

Agenda not yet available.

Miriam Centeno, Pat Miller, Jody Waitzman (Chair)

Membership

Anna Chen (RBML) has joined the committee, is now on the excom email address and should have access to the committee’s folder on the G drive
Anna will join us for the September meeting; can discuss what role she’d like to play in the committee (we just lost Lucy, who managed publicity and recruitment of exhibitors)

1. Jody: web calendar; budget mgmt. and ordering;promotion/outreach until we get a new member

Update on status of committee charge
- Draft attached with proposed edits in red
- Jody will forward proposed edits to Jennifer Teper for review by EC
Budget updates
- Dean Wilkin has allotted an additional $2500/year to help the committee support exhibits in the departmental libraries
- We agreed to increase the maximum funding per exhibit to $200 in light of printing costs
- To keep tabs on said printing costs, Jody will start having exhibitors upload any printing jobs to Box and will get a quote from Printing Services before approving the jobs (added benefit of making these images more easily available for Miriam to upload to our website)
- Miriam will draft a survey to send out on LibNews to collect information on departmental library exhibit spaces and supply needs; we can determine our budget based on that information
Library Research Showcase in Marshall Gallery November 12^th
- Facilities will need to shift the cases to make space. Scott Schwartz (curator of Nov exhibit) is aware of this and will not include anything fragile in the exhibit; will also be on hand when the cases are moved, as will Miriam on behalf of the committee
RBML/Advancement event celebrating 14 millionth volume on November 8^th
- Will only be using cases from the NS corridor
- October exhibit will stay up through first week of November
- November exhibit will be installed after the cases are returned

2. Cher: contact with exhibitors for install/deinstall; preparation of materials for exhibit

Information on the upcoming grad student contest will be sent out to LibNews on October 1, 2014; submissions will be accepted from October 13-31; we will discuss at our November meeting and announce winners on November 14, 2014
Pat will work on editing the flyer and possible the PowerPoint slide used for digital signage; flyer in particular is way too word-heavy and needs to be cleaned up

Miriam has started to post info and photos of current exhibits on our homepage
Will at some point create a “past exhibits” page for photos and descriptions
Supply cabinet will be moved to room 412A (storage space that DCC is sharing with us) on Monday, 8/17. Jody will be helping with the move.