April 6, 2015 Meeting of Executive Committee

1.                  Approve Minutes from March 31
 
2.                  Question Time
 
3.                  Paper Preparer
 
4.                  Reviewers
 
5.                  Director, Coordinator Titles
 
6.                  Communication between Library Advancement and Library faculty

John Wilkin, chair; Kirstin Dougan, vice-chair; JoAnn Jacoby, secretary; Tim Cole, Lori Mestre, Bill Mischo, Lynne Rudasill, Jennifer Teper, Sarah Williams

1.                  Approve Minutes from March 31
Minutes were approved with changes with a motion from JoAnn Jacoby, seconded by Jennifer Teper.
 
2.                  Question Time
John mentioned that the faculty showcase in MPAL on Friday, April 3, was absolutely fabulous.

John discussed the GA allocation procedures with EC. There has been a lot of confusion around the process and John assured EC that it would be handled differently next year.

It was also mentioned that it would be helpful to know the summer hourly and GA budgets earlier so offers can be made in time to attract candidates who are considering offers from other schools and units can inform hourlies of summer employment opportunities in advance. Before spring break would be most beneficial. Greg Knott will organize next year’s process so that decisions can be made much earlier.

The AUL for User Services job description was approved.

EC discussed bringing the topic of director/coordinator titles to the next faculty meeting.

Kirstin will send the call for the June hiring plan out on or around April 22. Any positions not filled before should be resubmitted.

3.                  Paper Preparer 
Preparers were suggested.
 
4.                  Reviewers 
EC is asking for the division to submit additional reviewers and provide bios.
 
5.                  Director, Coordinator Titles
John wants to make sure we avoid using director titles whenever possible – these have a specific meaning on campus and campus is looking closely at the growth in administrative positions. We need to use head or coordinator instead. Kirstin referred to the document at, Head, Coordinator, and Assistant in Faculty Job Titles: Definitions and Use. Once we determine how we might use director, we can add it to this document. Kirstin will bring a document to the next meeting with proposed changes.
 
6.                  Communication between Library Advancement and Library faculty

John wants to make sure that everyone understands that here are no exclusive relationships with the disciplinary faculty: it will be important for many types of relationships to evolve, including relationships where Advancement engages in discussions about the work of the Library in order to promote the Library. Also, those that engage in that sort of work (including Advancement) must work to ensure effective communication about what’s being discussed so that everyone within reason is aware and informed.