Time and Location of Meeting
April 26, 20211:30 pm - 3:00 pm Zoom Meeting
April 26, 2021
- Approve minutes – April 12, 2021
- Question Time
- DEIA Task Force Member Replacements
- DEIA Vision Statement and Definitions
- 2-2:30 Co-chairs/Chairs of LSSC and LCAP
April 26, 2021
Attendees: John Wilkin (Chair); Bill Maher (Vice-Chair); Jennifer Teper, Mara Thacker, David Ward, Peg Burnette, Dan Tracy, Mary Laskowski, and Kelli Trei.
LSSC/LCAP representatives present: Rachael Johns, Erik Chapman, Jake MacGregor, John Laskowski
- Minutes of the April 12, 2021 meeting were approved upon motion by Bill Maher and second by Mara Thacker.
- Question Time – Dean Wilkin update EC on the following:
- Dean Wilkin discussed the DDDH email that was sent to the Deans, Directors, and Department Heads regarding the guidance on remote work. Correspondence will be going out late May on guidance on remote work. It will be clearly indicating support for remote work while encouraging return to work.
- Budget – Dean Wilkin had a discussion with the Chancellor’s Leadership Group and affirmed the budget timetable. September is the expected date for a budget allocation. There is a possibility of the legislature approving a budget in May and then the process has to be communicated to the system office in July. The Board of Trustees will approve the allocations to the various campuses.
- Friday, April 30, 2021 will be the last Senate library committee meeting of the academic year. Sara Holder and David Ward will be talking about the preliminary plans on the main UGL integration project.
- Funding for the Special Collections project – There was another tally of all of the library’s gifts, central money, and money set aside and we’re up to 90%. $41.5 million of the $46.8m.
- A question was raised regarding Unit Head Reviews. Dean Wilkin emphasized to EC that our process should be reflective of the campus process and with a great deal of exposure and detail in the report to the Dean and selected information to the unit head. Our process does not currently include the latter and we should discuss this at a future EC meeting.
- EC appointed an internal reviewer for a candidate. Lucretia Williams will reach out to the EC appointed person to see if they are willing write as an internal reviewer and report back to EC and Chris Prom.
- DEIA Task Force Member Replacements – DEIA Task Force will need to replace two graduate student members that have appointments ending. EC suggested someone and Lucretia Williams will reach out to the Co-chairs of the DEIA Task Force for suggestion of replacements and report back to EC.
- DEIA Vision Statement and Definitions – EC discussed ways of clarifying some of the language in the DEIA Vision Statement and Definitions. Dean Wilkin will report back to the DEIA Task Force that they’ve done a great job and suggest broader discussion.
- 2-2:30 Co-chairs/Chairs of LSSC and LCAP –
LSSC Scholarships: LSSC representatives brought forward an item requesting a regular budget for LSSC scholarships for staff to attend conferences. Dean Wilkin noted that this is a budget allocation that would be made by administration and encouraged LSSC to propose a specific budget and rationale.
Feedback on draft ideas for inclusion in administration and governance:
John Laskowski (LCAP) –
- It would be beneficial to state what we mean when we discuss “governance,” what is the goal of “shared governance,” and what the endgame is for this process.
- This is a real sea-change in the operations of the Library and branding matters a lot when enacting true change. Using existing committee titles regardless of how they are constituted will still associate whatever baggage or reputation they had before. It seems like it would be better to create a new faculty management committee that would continue to address all faculty-specific issues the current EC deals with, and then create a new governance committee made up of equal representation of faculty, APs, and Civil Service employees.
Rachael Johns (LSSC) –
- Reconstituting the Administrative Council was weighted favorably – changing the charge of AC to be more expansive and revamp its purpose seems a good logical path forward. Concerning divisional questions, that structure seems to work for LSSC to encourage better communication is happening in varied areas and shared across representation throughout the library, this structure is useful for LSSC.
- Executive Committee Plus also had some interest due to potentially leading toward a path of a staff vote in matters and might be easiest.
- Form Entirely New Groups/Committees had some interest but seems harder to implement
- EC, LSSC, and LCAP discussed the EC-Plus Committee and the ways to be compliant to with statutory rules of the Executive Committee. Other points that were raised:
- There could be some things that may be difficult to tease out in completely separate groups. A non-EC group would likely be left out of some key issues, but also EC would have to be willing to give up some issues.
- EC assigned a group of three individuals to come up with a charge to draft a more specific proposal. The group will confer with Bill Maher and Kelli Trei as necessary to ensure campus statutes are fully accounted for.
The meeting adjourned at 3:00 pm.