April 10, 2019 Meeting of Life Sciences

Time and Location of Meeting

April 10, 201910:30 am - 12:00 pm 206 Funk Library

Agenda Details

Agenda

  1. Approval of 3/13 minutes (taken by Melody) 
  2. Strategic Planning discussion (Erin)
  3. Committee assignments and reports – AC, CDC, others
  4. Round Table
  5. Adjourn

Minutes Details

Minutes

  1. Approval of 3/13 minutes (taken by Melody)
    approved with minor adjustments
  2. Strategic Planning discussion (Erin)
    Draft SOAR report went to committee chairs last week, final draft will be submitted at end of day on 4/15. Chairs will take the divisional reports and work into strategic framework, for workshopping at the Library Retreat (May?), and then final draft will go to EC.  Somewhat flexible timeline.
    Chairs liked how our strengths were categorized.  Erin wanted feedback in particular on intro and opportunities/challenges sections.
    Intro:  Needs some changes to ACDC description for intro, Sarah will provide.
    Opportunities and Challenges:  Some ongoing, and don’t fall under the time frame categories given in the template.  Erin looking for feedback on where the bullets are placed.
    General consensus at meeting was that the two sections look good, with exception of ACDC info.
  3. Committee assignments and reports – AC, CDC, others
    1. No AC meeting since February.
    2. CDC – Desiderata purchase requests send to Kelli before next CDC meeting.
      George Gottschalk provided CDC Kanopy license change n; opportunity to lease things individually with subject funds. Everything we lease has public performance rights attached, so no problem for classroom use. $100/movie to lease for the FY. Only done when requested by faculty specifically. DVDs with performance rights are typically $100s of dollars. Was initially academic content, but Kanopy started adding more popular content and PDA use became very expensive.
      CDC special working groups haven’t started yet. Cindy Ingold will chair the CD statement group, Tim Cole will chair the endowment funds group.
    3. Library Student Outcome and Assessment Group (co-chaired by Jen Yu and Kelli Trei) studying effectiveness of instruction sessions is requesting from librarians 3 types of things they may collect: pre- and post- workshop student work, in-class worksheets, after the fact projects. These will be used to create a rubric, which will then be tested by the contributing librarians for effectiveness. Goal is to develop methodology to collect student outcomes data that can be shared with campus. If the rubrics work, need to determine a frequency of use. Outcome will be a statement of what we will try to do.  There is also a group studying assessment of outreach.
    4. LSSC sending 10 staff members to Reaching Forward South, 2 staff to ALA. (ALA is an essay contest, showing how you going to ALA will help you and your unit, and LSSC Committee reviews.
    5. Library Assessment Committee held its annual assessment forum last month.
      Global Engagement Committee is a University, Community, Parkland, for people doing international work (emphasis on work in Africa). Recently becoming more active.  Erin is on the committee.
  1. Round Table
    1. Susan:
      LCAP  – Many APs seeking promotion in the first cycle; committee is short one AP member due to Habing’s departure.  Election to replace him is coming, but reviews must be finalized in early June.
      SPR  – When requesting materials from SPR, if it is known that the print copy is needed because the online version is insufficient, best to go directly to Mary Laskowski or Cherie’ Weible.  When the catalog form is used, there is no way to indicate why one is requesting the item, and the first response will be to point user to the online access.  Sarah and Susan are meeting with Cherie’ and Mary on April 22 to discuss further.  [UPDATE:  if library staff know that we need access to the physical SPR item for some reason, email the request to Cherie’ and Mary directly.]
      Dryad  – They are no longer restricting deposits to the original discipline (ecology/evolution) and will accept data in any discipline.  Migrating from dSpace to Cal Digital Libraries dash platform.  Also Dryad will no longer require data to be associated with a publication for deposit.  Membership will become much more expensive, but deposit fees will waived for depositors of member institutions.  We are evaluating Dryad use to determine whether membership will be cost effective.  It appears it likely will not be cost effective, but we do not have a complete list of UI Dryad deposits at this point.
    2. Kelli, Sarah, Susan: Panel event 40-45 people, panelists were enthusiastic, attendees shared positive feedback and a couple of panelists posted to social media afterwards, there was of interaction among attendees afterwards.  For future events, need to develop our own mailing lists for staff with campus mail addresses; UI Foundation provided regular mail addresses which made for more expensive mailing and possibly less effective because the card was in an envelope.
      Peg:  Food data site may be of interest to LSD Librarians (https://fdc.nal.usda.gov/index.html ).  May be ordering anatomical models.
    3. Erin: Research for life, grant funding to support training to research for life platform that gives people access to medical literature.
    4. Ryan: Search for Health Sciences collection librarian for UIC failed.
      Need to coordinate between UIC and UIUC for some collections stuff (e.g., Ovid) that are jointly paid.  Some products can’t be accessed by UIC IPs in Urbana.
      UIC will be cutting some things due to inflation.  Some vendors have wanted to charge differently because there’s a hospital affiliated with them now (even though there has always been a hospital connected with them), and the hospital has an independent library.  There are complications between HS, CoM and Carle re: licensing for collections.
    5. Sarah: LSD will put forward 2 nominations for Funk GAs for outstanding grad students.
  2. Adjourned at noon.