April 1, 2019 Meeting of Executive Committee

EXECUTIVE COMMITTEE

AGENDA

April 1, 2019

1:30-3:00pm

428 Library

 

 

 

1. 2-2:30-AULs

Updates

AP Promotional Review – Heidi and Cherié

IT Planning – Chris

2. Approve minutes – March 25
3. Question Time
4. PRC
5. Digital Signage Working Group

EXECUTIVE COMMITTEE

MINUTES

April 1, 2019

1:30-3:00pm

428 Library

 

Present: John Wilkin, chair; David Ward, vice-chair; Mary Laskowski, secretary; Paula Carns, Bill Mischo, Nancy O’Brien, Lynne Rudasill, Lynne Thomas; Visitors – Chris Prom, Tom Teper, Cherié Weible; Recording-Kim Matherly

 

1. 2-2:30-AULs

AP Promotional Review –Heidi, Cherié

EC would like to talk further with Heidi, Cherié and Greg regarding the procedures. This is the first round and everyone wants to make sure the process is correct.

 

Library Building Project (LBP) – Tom

Tom sent out an update about LBP and also sent the update to LON. The working groups have been meeting regularly. The Main Library Building WG is outlining desired functional requirements, being sure not to become bogged down in details about space and square footage. The Managing the Library’s Collections WG is focusing on criteria for the Main Library collections based on work with the Library holdings database. Working with several people, Tom has developed a draft charge for the Special Collections WG that will be sent to John and EC to approve so they can get those efforts moving forward. Members of the Special Collections WG will bring in small working groups to address special issues. There was a kickoff meeting with Brightspot Consulting and JLK Architects, which went very well. The Library has one more employee salon and Tom will meet with at least one undergrad focus group.

 

IT Planning – Chris

Chris has been working with a search process committee subgroup (Paula Carns, Greg Knott, Jake MacGregor). They will have more info and docs for EC to review in the near future.

 

Tracy Tolliver and Chris are focusing on IT staff and budget analysis. They are also working on the best possible structure for getting advice around prioritizing projects.

 

Chris has been working on a project team and structure for IDEALs migration and rebuild and has consulted with CARLI, who has shown interest.

 

2. Approve minutes – March 25

Minutes were approved with changes by a motion from Lynne Thomas, seconded by Paula Carns.

 

3. Question Time

John attended an Advancement event at the San Diego Illini club. There were more than 65 people in attendance. They are thrilled about what the Library is doing with the building project and eager to support the changes.

 

Campus Library Building Committee – everyone on the committee has been contacted and has agreed to serve. Lynne Thomas will be serving on the committee and John and Tom Teper will serve as ex officio on the committee. The Provost’s office is still trying to find an undergraduate student willing to serve on the committee.

 

The reports from the working groups for the Library Building project are due May or early June.

 

A personnel issue was discussed.

 

John will send out the Budget document after the Budget hearing on April 8.

 

4. PRC

EC suggested a member.

 

5. Digital Signage Working Group

EC felt that a formal working group should not be appointed; that digital signage falls under existing Strategic Communications and Marketing committee functions, and suggests that this group brings in expertise to advise on issues on an as needed basis—whether through regular committee meetings, or scheduling special sessions as signage issues arise. Anything which results in policies should be submitted to AC, and technology and facility needs submitted through IT and facilities.