How do I find out what all those fund codes stand for ?

How do I find out what all those fund codes stand for?

Voyager Fund Codes Funds in Voyager are categorized into ledgers. We at the UIUC Library have separate ledgers for each fiscal year, for our approval plan books, and for gifts and exchanges. Funds within each ledger are organized into three different types of funds:

  • Reporting funds (i.e. ger0-611eng9-641) include the material type code (the last three digits) and are assigned to purchase orders and invoices to report the types of materials ordered.  See below for an explanation of reporting fund codes.
  • Allocated funds (i.e. ger0eng9, and soc4) are the funds to which money is allocated in Voyager.
  • Summary funds are used to group and organize the allocated funds by type of account (state v. grant), unit, and division.

Explanation of reporting fund codes:

Reporting level fund codes are broken down into three parts:

Initial Letters: The initial letters of the fund code typically denote the name of the fund or the unit covered by that fund.  For example, ger refers to “German”; egr refers to “Engineering”.

Number preceding the dash (-): This number denotes the type of material ordered at a general level.

0 = Monograph
9 = Periodicals

Other Numbers (e.g. 2, 6, 5, 17) = grant or gift accounts
Letters that appear after these numbers typically are added when more than one fund code exists with the same code (i.e. egl6 and egl6a).  See breakdown of these codes.

Numbers following the dash (-): material type code
This is sometimes referred to as the object code or activity code.
See explanation of some of these codes.

For questions about fund codes, or to have a new fund created, please contact the Business Office.