{"id":1634,"date":"2014-10-23T16:50:17","date_gmt":"2014-10-23T16:50:17","guid":{"rendered":"http:\/\/archives.library.illinois.edu\/slc\/?page_id=1634"},"modified":"2026-02-13T20:14:46","modified_gmt":"2026-02-13T20:14:46","slug":"student-organizations","status":"publish","type":"page","link":"https:\/\/wordpress.library.illinois.edu\/slc\/about-the-archives\/donate-records\/student-organizations\/","title":{"rendered":"Student Organizations"},"content":{"rendered":"<h2><strong>Records commonly transferred to the Archives include:<\/strong><\/h2>\n<ul>\n<li>Constitutions, charters, and by-laws<\/li>\n<li>Minutes and reports of meetings and committees<\/li>\n<li>Membership lists<\/li>\n<li>Organizational histories<\/li>\n<li>Publications and publicity material:\u00a0 newsletters, brochures, event programs and booklets<\/li>\n<li>Officers&#8217; files:\u00a0 correspondence and memorandum (incoming and outgoing) and subject files concerning projects, activities, and functions<\/li>\n<li>Scrapbooks<\/li>\n<li>Audio-visuals: photographs, films, and video tapes<\/li>\n<\/ul>\n<h2><strong>Items generally not transferred to the Archives include:\u00a0<\/strong><\/h2>\n<ul>\n<li>Duplicate and blank forms<\/li>\n<li>Detailed financial records, canceled checks, bank statements, and receipts<\/li>\n<li>Plaques and trophies<\/li>\n<\/ul>\n<p>Please transfer material in the order in which it was maintained. A brief inventory identifying the types of records included should accompany the transfer.<\/p>\n<hr \/>\n<h2><strong>Tips for preserving an organization&#8217;s history<\/strong><\/h2>\n<ol>\n<li>Document activities: keep minutes of meetings, save copies of publications and flyers.<\/li>\n<li>Label materials with full names, dates, and descriptions of events or circumstances.<\/li>\n<li>Keep records together in one central place.<\/li>\n<li>Develop a straightforward filing system that works for your organization.<\/li>\n<li>Store records away from dampness, dust, excessive heat, and sun.<\/li>\n<li>Avoid using paper clips and rubber bands. If documents need to be kept together, use stainless steel staples or plastic clips.<\/li>\n<li>Develop a routine of transferring inactive records to the Archives at the end of the semester, year, or leader&#8217;s term of office.<\/li>\n<li>Consider the fate of non-paper documents. Electronic records can pose software and hardware access problems. Save CDs, memorabilia, photographs, posters, and tapes, as well as traditional paper documents.<\/li>\n<li>Contact <a href=\"mailto:eswain@illinois.edu\">Ellen Swain,<\/a> the Archivist for Student Life and Culture.<\/li>\n<\/ol>\n<p style=\"text-align: center\"><strong>When in doubt, don&#8217;t throw it out!<\/strong><\/p>\n<hr \/>\n","protected":false},"excerpt":{"rendered":"<p>Records commonly transferred to the Archives include: Constitutions, charters, and by-laws Minutes and reports of meetings and committees Membership lists Organizational histories Publications and publicity material:\u00a0 newsletters, brochures, event programs and booklets Officers&#8217; files:\u00a0 correspondence and memorandum (incoming and outgoing) and subject files concerning projects, activities, and functions Scrapbooks Audio-visuals: photographs, films, and video tapes [&hellip;]<\/p>\n","protected":false},"author":453,"featured_media":0,"parent":1630,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-1634","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/wordpress.library.illinois.edu\/slc\/wp-json\/wp\/v2\/pages\/1634","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wordpress.library.illinois.edu\/slc\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wordpress.library.illinois.edu\/slc\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/slc\/wp-json\/wp\/v2\/users\/453"}],"replies":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/slc\/wp-json\/wp\/v2\/comments?post=1634"}],"version-history":[{"count":4,"href":"https:\/\/wordpress.library.illinois.edu\/slc\/wp-json\/wp\/v2\/pages\/1634\/revisions"}],"predecessor-version":[{"id":13056,"href":"https:\/\/wordpress.library.illinois.edu\/slc\/wp-json\/wp\/v2\/pages\/1634\/revisions\/13056"}],"up":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/slc\/wp-json\/wp\/v2\/pages\/1630"}],"wp:attachment":[{"href":"https:\/\/wordpress.library.illinois.edu\/slc\/wp-json\/wp\/v2\/media?parent=1634"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}