Scheduling OCR PDFs creation for typed text:<\/em><\/h3>\n\n- You can either open Abbyy Hot Folder by going through Abbyy FineReader or by searching for Abbyy Hot Folder on its own.<\/li>\n
- Once you have Abbyy Hot Folder open, you will see any previous tasks and can create a completely new task by selecting the \u201cNew\u201d button in the top left corner.\u00a0
![\"\"](\"http:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-content\/uploads\/sites\/79\/2025\/08\/ABBYY-001.png\")
<\/a>\n\n- You can copy or modify a previous task in the queue by right clicking it.
![\"\"](\"http:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-content\/uploads\/sites\/79\/2025\/08\/ABBYY-002.png\")
<\/a><\/li>\n- You can import an already made task recipe and modify it.\u00a0
![\"\"](\"http:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-content\/uploads\/sites\/79\/2025\/08\/ABBYY-003.png\")
<\/a><\/li>\n<\/ol>\n<\/li>\n- When you create a new task or modify a previous task, a \u201cTask Setting\u201d window will pop up.\n
\n- If you modify an existing task or import a task recipe, the \u201cTask Setting\u201d window will have information already inputted, but make sure that it is correct before scheduling!
\n![\"\"](\"http:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-content\/uploads\/sites\/79\/2025\/08\/ABBYY-004.png\")
<\/a><\/p>\n\n- You can \u201cSchedule\u201d a new task on the left hand side to \u201crun once\u201d or \u201crecurring.\u201d Normally we select the \u201cRun once.\u201d<\/li>\n
- Put in the start date and time. If you are scheduling more than one task, remember to stagger them so that they run at different times. (We have found that the software works quicker when you do this).<\/li>\n
- You can also rename the task to reflect the item or library you are creating the PDF for.\u00a0
![\"\"](\"http:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-content\/uploads\/sites\/79\/2025\/08\/ABBYY-005.png\")
<\/a><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n- Once you\u2019ve scheduled, you can move to the \u201copen\u201d tab on the left hand side. Select the \u201cFile from folder\u201d option and use the \u201cbrowse\u201d to locate the folder or folders with the files you would like combined into an OCR PDF.\n
\n- Make sure to \u201cKeep in the original folder.\u201d
![\"\"](\"http:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-content\/uploads\/sites\/79\/2025\/08\/ABBYY-006.png\")
<\/a><\/li>\n<\/ol>\n<\/li>\n- \n
\n- Move to \u201cProcess document\u201d under the \u201cProcess\u201d tab on the left hand side.\n
\n- Analyze and read\n
\n- Document Language: select \u201cEdit\u201d and choose up to 6 languages depending on the item<\/li>\n
- Document processing settings: \u201cRead page images\u201d<\/li>\n
- Color mode: \u201cpreserve colors\u201d<\/li>\n
- Document analyze areas: \u201cautomatically analyze areas\u201d
![\"\"](\"http:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-content\/uploads\/sites\/79\/2025\/08\/ABBYY-007.png\")
<\/a><\/li>\n<\/ol>\n<\/li>\n- \u201cRecognition Options\u2026\u201d should look like this for typed text:
![\"\"](\"http:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-content\/uploads\/sites\/79\/2025\/08\/ABBYY-008.png\")
<\/a><\/li>\n- \u201cPreprocessing Options\u2026\u201d should look like this: UNCLICK all
![\"\"](\"http:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-content\/uploads\/sites\/79\/2025\/08\/ABBYY-009.jpg\")
<\/a><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n- Next click on the \u201cSave and Share\u201d option in the \u201cSave\u201d tab on the left. This is where you will select the task to save as \u201cPDF Document\u201d, browse for the folder you would like the PDF to save to, and insert file name.\n
\n- Make sure to select \u201cCreate a separate document for each folder\u201d in the \u201cOutput\u201d drop down menu if you are processing multiple unique IDs\/BibIDs at once.\n
\n- Make sure that the file name remains original naming by using \u201c[F].\u201d
![\"\"](\"http:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-content\/uploads\/sites\/79\/2025\/08\/ABBYY-010.png\")
<\/a><\/li>\n- The \u201cOptions..\u201d next to the \u201cSave as\u201d section should look like this:
![\"\"](\"http:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-content\/uploads\/sites\/79\/2025\/08\/ABBYY-011.png\")
<\/a><\/li>\n- Select the \u201cCustom\u2026\u201d drop down menu in the \u201cImage Settings\u201d and make sure that the custom settings look like this:
![\"\"](\"http:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-content\/uploads\/sites\/79\/2025\/08\/ABBYY-012.png\")
<\/a><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\nScheduling OCR PDFs creation for written text:<\/em><\/h3>\n\n- The only real change for written text is changing the \u201cRecognition options\u2026\u201d in the \u201cProcess\u201d tab on the left hand side. The \u201cRecognition options\u2026\u201d should have the reading mode changed and look like this:
![\"\"](\"http:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-content\/uploads\/sites\/79\/2025\/08\/ABBYy-013.png\")
<\/a><\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"We use Abbyy FineReader to create OCR PDFs from image files. Abbyy Hot Folder is included in Abbyy FineReader and is used to schedule \u201ctasks\u201d for PDF creation. For more information about Abbyy FineReader: http:\/\/help.abbyy.com\/en-us\/finereader\/12\/overview For more information about Abbyy Hot Folder: http:\/\/help.abbyy.com\/en-us\/finereader\/12\/hotfolder Scheduling OCR PDFs creation for typed text: You can either open Abbyy […]<\/p>\n","protected":false},"author":621,"featured_media":0,"parent":74,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-108","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-json\/wp\/v2\/pages\/108","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-json\/wp\/v2\/users\/621"}],"replies":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-json\/wp\/v2\/comments?post=108"}],"version-history":[{"count":3,"href":"https:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-json\/wp\/v2\/pages\/108\/revisions"}],"predecessor-version":[{"id":390,"href":"https:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-json\/wp\/v2\/pages\/108\/revisions\/390"}],"up":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-json\/wp\/v2\/pages\/74"}],"wp:attachment":[{"href":"https:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-json\/wp\/v2\/media?parent=108"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
<\/a>\n- \n
- You can copy or modify a previous task in the queue by right clicking it.<\/a><\/li>\n
- You can import an already made task recipe and modify it.\u00a0
<\/a><\/li>\n<\/ol>\n<\/li>\n- When you create a new task or modify a previous task, a \u201cTask Setting\u201d window will pop up.\n
- \n
- If you modify an existing task or import a task recipe, the \u201cTask Setting\u201d window will have information already inputted, but make sure that it is correct before scheduling!
\n<\/a><\/p>\n- \n
- You can \u201cSchedule\u201d a new task on the left hand side to \u201crun once\u201d or \u201crecurring.\u201d Normally we select the \u201cRun once.\u201d<\/li>\n
- Put in the start date and time. If you are scheduling more than one task, remember to stagger them so that they run at different times. (We have found that the software works quicker when you do this).<\/li>\n
- You can also rename the task to reflect the item or library you are creating the PDF for.\u00a0<\/a><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n
- Once you\u2019ve scheduled, you can move to the \u201copen\u201d tab on the left hand side. Select the \u201cFile from folder\u201d option and use the \u201cbrowse\u201d to locate the folder or folders with the files you would like combined into an OCR PDF.\n
- \n
- Make sure to \u201cKeep in the original folder.\u201d<\/a><\/li>\n<\/ol>\n<\/li>\n
- \n
- \n
- Move to \u201cProcess document\u201d under the \u201cProcess\u201d tab on the left hand side.\n
- \n
- Analyze and read\n
- \n
- Document Language: select \u201cEdit\u201d and choose up to 6 languages depending on the item<\/li>\n
- Document processing settings: \u201cRead page images\u201d<\/li>\n
- Color mode: \u201cpreserve colors\u201d<\/li>\n
- Document analyze areas: \u201cautomatically analyze areas\u201d<\/a><\/li>\n<\/ol>\n<\/li>\n
- \u201cRecognition Options\u2026\u201d should look like this for typed text:
<\/a><\/li>\n- \u201cPreprocessing Options\u2026\u201d should look like this: UNCLICK all
<\/a><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n- Next click on the \u201cSave and Share\u201d option in the \u201cSave\u201d tab on the left. This is where you will select the task to save as \u201cPDF Document\u201d, browse for the folder you would like the PDF to save to, and insert file name.\n
- \n
- Make sure to select \u201cCreate a separate document for each folder\u201d in the \u201cOutput\u201d drop down menu if you are processing multiple unique IDs\/BibIDs at once.\n
- \n
- Make sure that the file name remains original naming by using \u201c[F].\u201d<\/a><\/li>\n
- The \u201cOptions..\u201d next to the \u201cSave as\u201d section should look like this:
<\/a><\/li>\n- Select the \u201cCustom\u2026\u201d drop down menu in the \u201cImage Settings\u201d and make sure that the custom settings look like this:
<\/a><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\nScheduling OCR PDFs creation for written text:<\/em><\/h3>\n
- \n
- The only real change for written text is changing the \u201cRecognition options\u2026\u201d in the \u201cProcess\u201d tab on the left hand side. The \u201cRecognition options\u2026\u201d should have the reading mode changed and look like this:<\/a><\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"
We use Abbyy FineReader to create OCR PDFs from image files. Abbyy Hot Folder is included in Abbyy FineReader and is used to schedule \u201ctasks\u201d for PDF creation. For more information about Abbyy FineReader: http:\/\/help.abbyy.com\/en-us\/finereader\/12\/overview For more information about Abbyy Hot Folder: http:\/\/help.abbyy.com\/en-us\/finereader\/12\/hotfolder Scheduling OCR PDFs creation for typed text: You can either open Abbyy […]<\/p>\n","protected":false},"author":621,"featured_media":0,"parent":74,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-108","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-json\/wp\/v2\/pages\/108","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-json\/wp\/v2\/users\/621"}],"replies":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-json\/wp\/v2\/comments?post=108"}],"version-history":[{"count":3,"href":"https:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-json\/wp\/v2\/pages\/108\/revisions"}],"predecessor-version":[{"id":390,"href":"https:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-json\/wp\/v2\/pages\/108\/revisions\/390"}],"up":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-json\/wp\/v2\/pages\/74"}],"wp:attachment":[{"href":"https:\/\/wordpress.library.illinois.edu\/digitization-services\/wp-json\/wp\/v2\/media?parent=108"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
- The \u201cOptions..\u201d next to the \u201cSave as\u201d section should look like this:
- Make sure that the file name remains original naming by using \u201c[F].\u201d
- \u201cRecognition Options\u2026\u201d should look like this for typed text:
- Analyze and read\n
- \n
- Once you\u2019ve scheduled, you can move to the \u201copen\u201d tab on the left hand side. Select the \u201cFile from folder\u201d option and use the \u201cbrowse\u201d to locate the folder or folders with the files you would like combined into an OCR PDF.\n
- You can import an already made task recipe and modify it.\u00a0