Library Office Notes

Library Executive Committee

Minutes of the Meeting

February 9, 1998

Present: Anderson, Cole, Barbara Jones, Kilton, Maher, O'Brien, Schmidt, Stuart, Wedgeworth

I. The minutes of the January 26 meeting were approved as submitted.

II. University Librarian's Report

Wedgeworth announced that Tom Mengler will be serving as Interim Provost starting with Larry Faulkner's departure in April. Discussion of the proposed 1999-2003 budget for the University Library resumed from the last executive committee meeting. The various implications of budget reform were addressed. Since the Library does not receive tuition money as do other academic departments on campus, it will fortunately be exempt from the campus taxation scheme under budget reform. Wedgeworth noted that he hoped the $400,000 to be restored to the library for the reinstatement of serials would be recurring, since it would obviously be impossible for the library to restore allocations for the cancelled titles with temporary funds. Schmidt reported that she has been working with fund managers on ways of distributing the moneys received from the Provost for the additional purchase of monographs. Wedgeworth noted that the Library will soon be notifying all persons in temporary faculty positions that their jobs are at risk, but the situation will depend totally on the outcome of the amount of the proposed budget approved by the Campus Budget Advisory Committee. Wedgeworth and others expressed hope that the budget reform process will help to make campus priorities clearer in the future. The CODSULI plans for an Illinois Digital Library were discussed, as were plans for implementing the Illinois Century Project, a high-speed network for the state. Plans for the reconfiguration of the main Library building were discussed, and Wedgeworth noted that he would invite Bart Clark to further discuss these plans as well as the overall concept for the new ACES Library at an upcoming meeting of the Executive Committee. Phase I of the proposed renovation is the only phase that has been funded to date. Wedgeworth announced that he would soon be engaged in fund-raising efforts for the Library in visits to Orlando, Sarasota, and Naples, Florida.

III. New Business

The proposal to select a foreign library with which to conduct a "twinning" relationship was tabled. Wedgeworth commended the IFLA document on twinning and its budget implications to the committee. The concept will continue to be pursued by the Library, but no immediate action need be taken at this particular time.

Respectfully submitted,

Tom Kilton, Secretary

Library Executive Committee

Meeting, February 23, 1998

Minutes of the Meeting

Present: Anderson, Cole, Barbara Jones, Kilton, Maher, O'Brien, Schmidt, Stuart, Williams

The meeting was chaired by Stuart in Wedgeworth's absence.

I. Minutes of the February 9 meeting were approved as submitted.

II. New Business

A. A visiting committee replacement was made for a faculty member currently on sabbatical, and a new visiting committee was appointed for Linda Defendeifer.

B. Information packet for new faculty hires. The Committee recommended that the Library Personnel Office put together a packet of local information (University and community) for routine distribution to recently hired librarians as a way of welcoming them to the Library, the University, and the community.

C. It was suggested that the Library Personnel Office needs to automate its records concerning library personnel, their current status, etc. for use by such groups as search committees, affirmative action officers, the Nominations, Elections, & Voting Procedures, Committee, and the Equal Employment Opportunity Committee.

Respectfully submitted,

Tom Kilton, Secretary, Library Executive Committee