Library Office Notes

Present:  Paula Kaufman, Margaret Chaplan, Tina Chrzastowski, Tim Cole, Marty Friedman, Bill Maher, Mary Stuart, Leslie Troutman, Mitzi Williams

I.  Approval of the Past Meeting Minutes

The minutes of the November 8, 1999, meeting were approved as revised.

II.  New Business

1.  Untenured Faculty Support -- Paula Kaufman

Paula Kaufman announced that increased travel support will be made available for untenured faculty.  The Library will provide a total of $700 to junior faculty members, available beginning this year.

2.  Appointment of Alvan Bregman -- Paula Kaufman

Alvan Bregman has been appointed Rare Books and Special Collections Librarian
and Assistant Professor of Library Administration beginning November 29, 1999.  He will be located in the Rare Book and Special Collections Library.  Al Dries will report to Bart Clark, who will supervise Personnel.  Bob Burger will be responsible for staff training and development.

3.  Spousal hire for Geology Department -- Paula Kaufman

The Geology Department is seeking a scholar of emerging reputation for a position in their department and has asked the Library to consider a spousal hire.  The EC recommended that the potential candidate be considered and that the procedure include a review of possible positions, a discussion with unit heads and/or division coordinators who may eventually supervise the spousal hire, the acquisition of a vita and references for the potential hire, and a full interview.  This recommended process is moving forward.

4.  CPAC

Paula Kaufman met with CPAC last week.  Retrospective conversion and cataloging were two of the topics at the meeting.  It was recommended that CPAC review previous reports on the structure of cataloging and processing at UIUC and bring forward recommendations about possible changes.

5.  Swanlund Chairs

Nominations for Swanlund Chairs are being accepted until December 1.  Nominees may be from either UIUC or from outside the University, the latter being an excellent way to attract new faculty.  If a name comes forward, Paula will e-mail EC.  Time is short this year, but nominations will be considered next year in ample time to meet the deadline.

EC also discussed nominating someone for the Center for Advanced Study as well as an Honorary Degree.  More information will be sought on the procedures for these nominations.

6.  Discussion of Administrative Council Retreat -- Paula Kaufman and Tina
Chrzastowski

Tina reported that the retreat was a great way to get a good perspective on AC's mission and role.  AC discussed how they have not kept ownership of some things and want to regain ownership.  Other issues discussed were the status of non-faculty committees, collecting data, and deciding the role of the Administrative Council and Division Coordinators.  They agreed upon a subcommittee, chaired by Bob Burger, to draft an administrative model for the Faculty to consider. The committee's draft is due by 12/31/99.

At the retreat, some basic agreements were formed:  (1) AC should accept more responsibility and accountability; (2) the Library should be recognized as a whole as well as individual parts, and (3) current divisional structures are working, but may need "tweaking."

III.  Old Business

1.  Task Force on User Education Charge -- Margaret Chaplan and Mitzi Williams

The revised charge as presented by Margaret Chaplan and Mitzi Williams was unanimously adopted.

2. Promotion and Tenure Requirements

The revisions to the Promotion and Tenure document, as presented at the recent faculty meeting, were discussed.  It was decided that the Promotion and Tenure
Advisory Committee should seek faculty input to the document through written amendments, followed by a written ballot.  It was further recommended that this
process take place over at least two of the upcoming faculty meetings.