Library Office Notes

Present:  Paula Kaufman, Margaret Chaplan, Tina Chrzastowski, Tim Cole, Marty Friedman, Bill Maher, Mary Stuart, Leslie Troutman, Mitzi Williams

I.  Approval of the Past Meeting Minutes

The minutes of the October 25, 1999, meeting were approved.

II.  New Business

The Associate Vice President for Planning and Budgeting, Stephen Rugg, has made money available to the University Librarian to use for a Senior Administrator to free her time for state-level activities.  The money will be available this coming year (July 1, 2000) as recurring funds.  Paula can fill the position temporarily while the Library defines the job and does a search for a permanent person.

Qualities of a Senior Administrator for the temporary position were discussed.   The position would focus on strategic planning and will help to build a vision of the Library as a whole.  As a temporary position, the nominee should be someone on staff already.  The person could provide a presence in the departmental libraries and fill in with help on reporting from the units.  He/she would be involved in advising, trouble shooting within the Library and on campus, and meet with advisory committees.

A name came forward, and Paula will contact the person and report back to EC.

III.  Old Business

1.  Update on Preservation Librarian position (PTK)

The Search Committee for the Preservation Librarian was approved, pending notification and agreement to serve.

2.  Task Force on User Education

Margaret Chaplan and Mitzi Williams presented the Charge and Composition for the Committee on User Education.  After discussion, they decided to solicit further comments and redraft it before bringing it back to EC.

3. Information Technology Committee

The length of the Charge of the Information Technology Committee was discussed, but EC agreed that all the points are necessary to avoid deviations from the intent of the charge.  The document will be slightly revised and re-presented to the faculty.

4.  Report on Natural History Survey Librarian Request for Faculty Privileges/Status.

The request for faculty privileges/status for the Natural History Survey Librarian was discussed.  Because there is a long history dating back to 1920 with many unresolved issues involved, the Library is declining their requests.  Paula Kaufman will notify them.

5. Visiting Committee Assignments

EC worked on the Visiting Committee assignments.  The list was updated extensively, and Paula Kaufman will contact the people involved.  It was noted that there are eleven 4Y people on the list who will come up for promotion and tenure during the same year.

6. Strategic Planning

Tim Cole provided the EC with a brief overview of the progress by the Strategic Planning Committee.

Present:  A. Bendel, J. Gammon, F. Huang, P. Lindell, L. Roberts,
B. Trumpinski-Roberts, D. Walter, G. Witte

I.  Minutes of the October 27, 1999, meeting were revised and approved.

II.  Reports

A.  Admin. Council - cancelled.  no report.

 B.  Faculty Meeting - no meeting scheduled.

 C.  Library Reconfig. - nothing new to report.

 D. Strategic Planning Committee - the strategic plan goals and objectives to be done by December, 1999, for submittal with Library budget for 2000/2001. Committee members will be reviewing departmental library annual reports and visiting the libraries to become familiar with their operations/space.  In addition to refining last year's plan, the committee is also to monitor implementation.

E.  Divisional meetings - Pam Lindell reported from Arts and Humanities Division that Paula Kaufman had attended and discussed space problems and annual reports.   Annual reports should reflect the goals and objectives of the Library.  The number of committees and role of division coordinators is being investigated. Preservation was also mentioned.

III.  Updates/Announcements

A.  Awards sub-committee - there are to be two staff members on the sub-committee.   One from LSSC and one from at-large.  One of these to be from the main building and one from the dispersed libraries.  Andy Bendel was selected as the LSSC/dispersed representative.  Peggy Ramert of the Applied Life Studies Library was selected as the at-large/in-main representative.

IV.  Discussions

A.  LSSC elections - resolution regarding the election schedule was finalized pending input from several divisions.  The resolution calls for only two elections this year and term extension of several seats by one year.  This would return the election schedule to that set in the LSSC By-Laws.

B.  Additional questions for the meeting with Paula Kaufman should be submitted to committee members by e-mail before the meeting to be held on November 16, 1999.

V.  New Business

A.  Due to the Thanksgiving holiday, the November 24 LSSC meeting was cancelled.

Respectfully submitted,

Jane Gammon, Transcriber