Library Office Notes |
University of Illinois Library at Urbana-Champaign |
No. 44, December 3, 1999 Edited by: Dixie L. Trinkle |
| The deadline for submitting items for publication is Wednesday at 5:00 p.m. Send items to L.O.N., 230 Library, MC-522 E-mail: trinkle@uiuc.edu FAX: 217-244-4358 |
| Change in Library Contact for O & M Service Calls EFFECTIVE DECEMBER 1, 1999, Tina Reinhart will be the contact person for O & M service requests. Tina's phone number is 3-5479, and her email address is treinhar@uiuc.edu. Please send email messages for ALL non-emergency service requests. Carole Kopp is still the contact person for Office Machine Repair service requests; these include typewriters, fax machines, voice recorders, etc. (Susan Edwards)
|
Alvan Bregman Appointment
(Paula Kaufman) Undergraduate Library Receives Gift The Undergraduate Library recently received a gift of $1,200 from the Dads' Association. The funds will be used to purchase books honoring sophomores who have acquired a 4.0 cumulative average. Many thanks to the Dads' Association for its continuous support to the Undergraduate Library. (Joyce Wright) |
DECEMBER LIBRARY EXHIBITS
Government Information: A Family Resource
Government Documents Library, Main Corridor, South End, Wall Display
Exiled Spaniards in Latin America During Franco's Years
Latin American Library Display
James B. Reston of the New York Times
Main Corridor
Hugo von Hofmannsthal: Austrian Lyric Poet Inspired by
Tradition
Modern Languages and Linguistics Library
Detecting European Style ... Mystery Fiction from the
Continent
Modern Languages and Linguistics Library
Learning About Lincoln at the University of Illinois
Rare Book Room
(Library Office of Development and Public Affairs)
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MinutesPaula Kaufman, University Librarian, presiding
The meeting venue was changed to Room 210 Illini Union, which was opened at 2:30 for refreshments and socializing.
1. Announcements: Paula Kaufman introduced new faculty members: Sarah Reisinger (Visiting Reference Librarian), Lori DuBois (Assistant Undergrad Librarian), David Ward (Visiting Assistant Undergrad Librarian) and Lisa Romero (Communications Librarian, not present), and reminded people of Marci Joncich’s upcoming retirement reception.
2. The minutes of the September 17 faculty minutes were approved.
3. Tim Cole reported on the recent activities of the Executive Committee. The Committee met twice since the last faculty meeting. The EC has sent forward the request for Emeritus status for Robert Wedgeworth. Among other actions taken are: establishing a plan for forming a Strategic Plan Committee, discussing the collection of Management data, filling vacancies in committees, and discussing the library’s new statement on Promotion and Tenure (which will be voted on at a later faculty meeting). The text was handed out at the faculty meeting and will also be available electronically. The EC also discussed filling several positions, including the Commerce Librarian (interim librarian and search committee chosen), four Assistant Law Librarians (Law Librarian’s plan for searching all four positions at once was approved and a search committee formed), and the Preservation Administrator (Paula will develop job description). The vacant Afro-Americana position will be discussed further. The Visiting Committee reports and 3Y reviews were also discussed. Only about 60% of committee reports have been turned in to date. Finally, the EC discussed publication of the EC minutes. They will be posted in LON for archival purposes and also on the EC website.
4. Lyn Jones reported on the events honoring the library’s acquisitions of the James "Scotty" Reston papers. There will be a symposium and reception Wednesday, November 3, 1999, moderated by Ronald Yates and featuring Max Frankel, John Stacks, and James Reston, Jr. Some of Reston’s personal memorabilia will be on display in the Muller Case. Reston’s family will be in town for the festivities.
5. Issues relating to faculty recruitment were the final topic of discussion. Paula Kaufman began by outlining her personal philosophy. She would prefer no lengthy vacancies, though we need to examine each vacant position for need. The search committee should have broad responsibilities for recruiting and selecting candidates, though it is almost universally true that it is difficult to find candidates in today’s job market.
A general discussion followed Paula’s statements. Many people stressed the need for all UIUC librarians to become involved in touting the advantages of working at UIUC when they are at professional meetings and in mentoring students and new professionals. It was also felt that the search procedure could be streamlined and improved, especially by the production of informational materials featuring the library and the Champaign-Urbana region and by the more active involvement of the search committee chair in pursuing good candidates. The involvement of the search committee should not end once the list of names is sent to the University Librarian. Paula will keep in touch with the chair of the search committee, and likes ranked lists of candidates. Diversity was also brought up. There is a real need to improve our diversity, and there are several programs available to help us achieve this goal, including ALA and ARL programs and the Target of Opportunity program on campus. This program provides up to $75,000 per position for hiring members of targeted minorities. The money is available as long as the person is employed on campus (though it can be made permanent under some circumstances). Spousal hiring is also a possibility, which features a 3 way match of permanent funds from the Provost’s office, the library, and the spouse’s department. Having exit interviews with departing librarians, especially untenured librarians, and discussing the hiring procedure with new hires were also mentioned. Finally, issues dealing with internal candidates were brought up. Paula stated that this is a difficult issue and that all searches should be fair and open. Search committees should be willing to look at internal candidates but should be careful about the signals they send. Policies relating to lateral moves have not always been followed in the past, a procedure of which Paula disapproves. Paula finished by saying that we will see how the next few searches go.
7. As a final announcement, Lisa German mentioned the upcoming booksale. Fliers are in the mail for each library, and they received a record number of 17 GSLIS student volunteers.
(Diane Schmidt)
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ADMINISTRATIVE COUNCIL MINUTESPresent: Paula Kaufman, Chair; Alvan Bregman, Bob Burger, Tina Chrzastowski, Bart Clark, Alan Conrad, Barbara Henigman, Deloris Holiman, Janis Johnston, Barbara Jones, Lyn Jones, Nancy O’Brien, Diane Schmidt, Karen Schmidt, Jo Kibbee, Paula Watson, Joyce Wright
1. Gift accounts, gifts-in-kind, potential donors -- Lyn Jones
Lyn Jones handed out the Campaign Illinois Report for the University Library, period
ending September 30, 1999. The Library’s goal was $20 million. At the
campus level, a decision was made to continue the Campaign until December 2000 with an
extension on the Library goals of $5 million. Although the Library has been
successful in raising more than $18 million of its original $20 million, it has not been
successful in meeting its original $5 million goal for Endowed Academic Positions (e.g.,
Mortenson professorship). Paula and Lyn will be discussing the Library’s
extended goal soon with Chancellor Aiken. The Library will come very close to
achieving the total goals set, especially if the value of gifts-in-kind can be included.
Lyn is looking at ways to identify possible donors for the Library. She asked AC to help her identify people closely associated with the Library who may be potential donors and who could be added to the list of people contacted in the annual fund drive. Another group that she will be looking at is the gift-in-kind donors.
When a donation is made to the Library, either Paula Kaufman or Karen Schmidt will send an acknowledgement and, when it is a gift-in-kind, will attach a form for the donor to return indicating an estimated value of the gift. This will help in including these donations toward the Campaign Illinois goals. It may also qualify some donors for special Foundation recognition. Having a special Library event to acknowledge donors was also discussed.
A gift was defined as something (book or valuable article such as a painting) given by an alum, faculty member, or friend of the Library. It could also be a gift from a company, but not a promotional gift. Lyn has been exploring with the Foundation how to establish separate accounts for departmental libraries to help keep track of donations given through departments or colleges.
2. Issues re accepting collection materials as gifts -- Paula Kaufman
Often times books ordered by the Library are processed before gifts or "free"
books, even if the latter are of immediate use. It was agreed that it is important
to develop a mechanism to identify what should be processed quickly. Costs for
processing gifts can be more than the value of the gifts, especially if cabinets and other
equipment are needed to integrate the gift into the Library collection. There is a
need to increase awareness of the processing costs and perhaps to solicit funds to cover
them.
3. AC goals -- Paula Kaufman
Paula announced that she will send a summary of the discussions at the AC Retreat to the Executive Committee and Diane Schmidt (Secretary of the Faculty) tomorrow. A continuation of the discussion of AC goals followed.
Data gathering and accountability are important. Kinds of data that are important might be Web site evaluation and measurement, library use at night and over holidays, things that will contribute to the strategic plan. Technology should be employed where possible to gather data.
Determine with EC what issues go to EC, what goes to AC, and what goes to the Faculty. When this is determined, the group should keep ownership of it.
Review the Library operational committees: Do we have the committees we want and only the ones we want? Could the committees do different and more valuable things? Should there be more task forces instead of committees, so we can have closure?
Determine what is included in the Unit Annual Reports. Look at how to tie Annual Reports to the Strategic Plan.
A personnel evaluation system needs to be considered. FRC is working on one aspect of it, and it should be put on the agenda for discussion. It should be set up so people being evaluated know what’s going on, and training for evaluators to use evaluations can begin.
Consider training issues every three months or so.
Create a forum for discussing digital projects. EC is working on a charge to the Library Information Technology Committee that the Faculty has already voted on.
We need better coordination of licensing and acquisition of electronic resources agreements. We don’t know who has signed agreements. No one is authorized to sign a licensing agreement except Purchasing. We need to be sure that we have consistencies and are protected by using standard procedures that are widely known.
Online searches are becoming unrecoverable; no committee is covering this now.
We need a formal way to report and find out about opportunities and grants from other agencies like CIC, ARL, etc. There may be partnering opportunities that we’re not aware of.
Tina Chrzastowski will collect preferences for AC agenda items.
4. Announcements
Don Simpson retired from the Center for Research Libraries Conference at the end of October. The Board hired Beverly Lynch (UCLA, formerly library director at UIC) to come in for a year to establish vision and direction. They hope to have a meeting in March with member directors to talk about the Center’s future.
Grainger and Undergrad will be open 24 hours during finals week.
The Library Budget material from the Provost’s Office will be ready by mid-November.
The meeting adjourned at 315 p.m.
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Support Staff Positions Opened:
Library Clerk II, 50%, Central Circulation, (Position Closed)
Library Clerk III, 100%, Veterinary Medicine Library, (Position Closed)
Library Clerk III, 100%, Education & Social Science Library, $9.824 per hour
Support Staff Positions Filled:
Shaun Kroes, Library Clerk II, 50%, Central Circulation, 11/28/99
Sheree Wegeng, Library Clerk II, 50%, Central Circulation, 11/29/99
Linda Curl, Library Clerk III, 100%, Undergraduate Library, 11/29/99
Nick Rudd, Library Clerk II, 100%, IRRC, 12/13/99
(Al Dries)
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UNIVERSITY OF ILLINOIS LIBRARY
Visiting Assistant Illinois Research & Reference Center Librarian
and
Visiting Assistant Professor of Library Administration
Position Available: Immediately. A full time temporary visiting appointment. Date Posted: 11/29/99
Duties: Under the direction of the Head of the Illinois Research and Reference Center (IRRC), this position is responsible for the daily operations and supervision of all aspects of interlibrary loan services in the IRRC. Assists in the development, implementation, and review of policies and procedures of the IRRC. Assists in the application of new technologies to streamline and improve services. Maintains the use of these new technologies, updating applications as needed. Performs advanced bibliographic work on problem citations. Trains and advises staff on bibliographic search procedures. Contributes to departmental planning and management. In the absence of the Coordinator, provides leadership to the IRRC staff and represents the IRRC at pertinent University Library and resource sharing consortia meetings.
Department: The Illinois Research and Reference Center is responsible for providing access to the Libraries' collections for requesters worldwide via the interlibrary lending service while also acquiring critical research text for material not available on campus through the borrowing service. Document delivery services are an important component of the latter when access is the best option over ownership; here speed and better guarantees are essential. Intra-campus document delivery is a new and growing service in the unit.
Statewide resource sharing utilizing the Illinet Online union catalog allows for patron initiated borrowing across the state and is a very important variation of interlibrary loan in Illinois. It helps to drive both the volume and the expectation for accurate and speedy service, critical components for the successful provision of the IRRC services.
The IRRC operates a fast paced and high volume operation with lending requests currently totaling close to 100,000 and mediated borrowing, over 30,000 annually. The IRRC staff includes 2 FTE librarians, 1.25 graduate assistants, 8.5 FTE support staff and the equivalent of 7.3 FTE in student assistants.
Qualifications: Required: Master's Degree in Library Science from an ALA-accredited library school or its equivalent. A minimum of one year pre-professional or professional experience in a large public or academic library. Demonstrated experience with a variety of computer applications but especially database management and in html. Familiarity with major bibliographic utilities such as OCLC or RLIN. Demonstrated ability to do advanced bibliographic verification work using a variety of bibliographic tools. Evidence of supervisory skills. Demonstrated ability to communicate effectively. Desired: Experience working in an interlibrary loan unit. Experience in training, directing, and evaluating the work of other employees. Knowledge of one or more foreign languages.
Salary/Appointment: Salary commensurate with credentials and experience. Minimum salary of $33,000 for appointment as Visiting Assistant Illinois Research and Reference Center Librarian and Visiting Assistant Professor of Library Administration.
Terms of Appointment: Twelve month appointment. Twenty-four days vacation per year; 11 paid holidays; 12 days annual sick leave (cumulative) plus an additional 13 days (non-cumulative) per year if necessary; health insurance, requiring a small co-payment, is provided to employees (coverage for dependents may be purchased); participation in the State Universities Retirement System, which includes several private options, is compulsory upon appointment (8% of staff member's salary is withheld and is refundable upon termination); newly hired university employees are covered by the Medicare portion of Social Security, and are subject to its deduction.
Campus and Community: Urbana-Champaign, located about 135 miles south of Chicago, is a university community of over 100,000 inhabitants, plus a student population of over 35,000. The University of Illinois has an administrative, academic and support staff of over 12,000. Many of the academic units of the university are recognized for national leadership in instruction and research. The Library ranks first in size among state university libraries and third among all universities in the country.
Apply: Send letter of application and complete resumé with the names, addresses, and telephone numbers of five references to: Allen G. Dries, Library Personnel Manager, University of Illinois Library at Urbana-Champaign, 1408 West Gregory Drive, Urbana, Illinois 61801. Phone (217) 333-5494.
Deadline: In order to ensure full consideration, applications and nominations must be received by December 13, 1999.
THE UNIVERSITY OF ILLINOIS IS AN AFFIRMATIVE ACTION/EQUAL
OPPORTUNITY EMPLOYER
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STATE UNIVERSITY OF NEW YORK AT BUFFALO
SCHOOL OF INFORMATION STUDIES
DEPARTMENT OF LIBRARY AND INFORMATION STUDIES
http://www.sils.buffalo.edu
VISITING ASSISTANT PROFESSOR
The Department of Library and Information Studies has an opening for a term appointment for the 2000-2001 academic year with possibility of renewal. Normal course load for a visiting appointment is five courses per academic year. Summer teaching is optional.
RESPONSIBILITIES: Primary teaching competency to include the following: Introduction to Library and Information Studies, Information Storage and Retrieval, Information Systems Analysis and Design, Computerized Bibliographic Retrieval and Services.
Additional desirable competency: Computer Applications in the School Library Media Center.
QUALIFICATIONS: Doctorate in library/information science or related area (finished or nearing completing). MLS (preferred) or equivalent.
BENEFITS: Salary Range: Negotiable, commensurate with qualifications. Excellent fringe benefits. Summer teaching is available with additional compensation.
Send a letter of interest, accompanied by a resumé and names of at least three references, addressed to: Neil Yerkey, Chair, Library and Information Studies, University at Buffalo, 530 Baldy Hall, Buffalo, NY 14260 or send as WordPerfect, Word, or HTML attachments to yerkey@acsu.buffalo.edu.
APPLICATION DEADLINE: February 1, 2000. Appointment is contingent on available funding.
We are an affirmative action/equal opportunity employer with a special interest in identifying prospective minority and women candidates. No person in whatever relationship with SUNY-Buffalo shall be subject to discrimination on the basis of age, creed, color, handicap, national origin, race, religion, sex, marital status, veteran status, or sexual orientation.
STATE UNIVERSITY OF NEW YORK AT BUFFALO
SCHOOL OF INFORMATION STUDIES
DEPARTMENT OF LIBRARY AND INFORMATION STUDIES
http://www.sils.buffalo.edu
VISITING ASSISTANT PROFESSOR
SCHOOL LIBRARY MEDIA
The Department of Library and Information Studies has an opening for a term appointment for 2000-2001 academic year with possibility of renewal. We are seeking a faculty member who will have responsibility primarily in our School Library Media Program. Candidates should have an understanding of designing, conducting, and managing school library media programs for the information age and be familiar with certification requirements for school library media specialists.
Normal course load for a visiting appointment is five courses per academic year, with supervision of both SLM practicums and field experiences counting as one course each semester. Summer teaching is optional.
RESPONSIBILITIES: Primary teaching ability in the following areas: Computer Applications in the School Library Media Center, Resources and Services for Children, Curriculum Role of the Media Specialist, School Library Media Centers.
Ability to teach the following additional courses is desirable: Introduction to LIS, Information Storage and Retrieval.
QUALIFICATIONS: MLS. Doctorate in library/information science or related area (finished or nearing completion), or substantial relevant experience.
BENEFITS: Salary range: Negotiable, commensurate with qualifications. Excellent fringe benefits. Summer teaching is available with additional compensation.
Send a letter of interest, accompanied by a resumé and names of at least three references, addressed to: Neil Yerkey, Chair, Library and Information Studies, University at Buffalo, 530 Baldy Hall, Buffalo, NY 14260 or send as WordPerfect, Word, or HTML attachments to yerkey@acsu.buffalo.edu.
APPLICATION DEADLINE: February 1, 2000. Appointment is contingent on available funding.
We are an affirmative action/equal opportunity employer with a special interest in
identifying prospective minority and women candidates. No person in whatever relationship
with SUNY-Buffalo shall be subject to discrimination on the basis of age, creed, color,
handicap,
national origin, race, religion, sex, marital status, veteran status, and sexual
orientation.
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