Library Office Notes

Present:  M. Friedman, L. Pausch, M. Stuart, P. Allen, D. Holiman, N. Davis, Jane Williams, L. German, L. Rudasill, L. Miller, D. Burgard, K. Schmidt (chair), L. Jones (guest), B. Henigman (guest)

Schmidt introduced Lyn Jones, Director of Library Development & Public Affairs.   Jones discussed her work and expectations for working with various subject specialists as she develops contacts with potential donors. Campaign Illinois has been extended until 2000.  The Library is about $5 million short of its goal and is expected to identify funding for 5 endowed faculty positions.  Lyn indicated her intention of working closely with us to continue to build our endowments and gifts.

Barbara Henigman, Coordinator for the Technical Services Division and Chair of the Cataloging Policy Advisory Committee, addressed the issue of how the CDC can effectively communicate on issues of cataloging policies and procedures.  CPAC is interested in making sure that cataloging priorities and philosophies directly support easy access to the collections.  We discussed our on-going interest in retrospective conversion.   Barbara reported that she will be conducting a survey of cataloging backlogs that will look at how backlogs are treated and what access points exist.

Report from the Budget Subcommittee:  Karen gave a brief overview of the materials allocation process and asked for CDC endorsement of the new process.  With a "yes" vote indicating support of the general process as a good start on a workable allocation procedure, the vote was 7 in favor, 1 against (from Marty Friedman, who objected to the 40% allocation formula that used the FY99 budget percent in its formulation) and 1 abstention.  There was general agreement that parts of the process need further refinement.  A CDC forum on this topic will occur on September 14.

The CDC held an election for the three positions on the Budget Subcommittee that are filled by voting for fund managers currently serving on the CDC.  [These votes were tallied outside the meeting with the following results:  Elected to 2 year terms was Dan Burgard and Marty Friedman, with Larry Miller elected to a 1 year term.  Karen later named Tina Chrzastowski and Jenny Johnson as her appointees to the BSC for 1 year terms.  The Senate Committee on the Library will name two appointees in September.]

(Karen Schmidt)

Minutes of the Library Staff Steering Committee Meeting
September 8, 1999

Present:  A. Conrad, J. Gammon, F. Huang, H. J. Kim, P. Lindell, L. Roberts,
B. Trumpinski-Roberts, E. Schroeder, D. Walter, G. Witte

Guest--Alvan Bregman

 I. Minutes of the August 25, 1999, meeting were revised and approved.

II. Reports

A. Admin. Council--No meeting.  Next meeting scheduled for September 17, 1999.

B. Faculty meeting--No meeting.

C. Library reconfig.--No meeting.

 D. Divisional meetings:

--E. Schroeder reported that the issue of security guards for day hours has been forwarded to Bart Clark.  But remember, you can always call the University Police during the day.

--ACES looking for new streamers for 'new books'.

--Serials module update--still has a few bugs to be worked out.

--Telephone Center--extended hours have been arranged for Sundays for this semester.

 III. Updates

A. We are requesting that non-academic position vacancies be posted to Libnews as well as LON.  Also, postings for when positions are filled and by whom.

 IV. Discussions

 V. New Business

A. Elections for new representatives was brought up.

B. The 13 UIUC delegates to the Reaching Forward South Conference for Library Assistants were announced on LIBNEWS-L and in LON.

C. Alvan Bregman met with LSSC.  He briefly spoke about his vision of the Library Personnel Office and his job responsibilities.  The committee then presented several staff concerns, including education and training, orientation for new staff, lateral transfers, and reclassification.  Mr. Bregman answered questions in  general, but stressed that he considered this only an informal discussion since he had not yet met with Paula Kaufman.

Respectfully submitted,

Jane Gammon
Transcriber

RESEARCH PROGRAMMER

Position Available:  Immediately.  A full time academic professional appointment. 

Date Posted:  September 10, 1999

Duties and Responsibilities:  Under the direction of the Manager of Systems Services and in cooperation with other Library Systems staff, the person in this position will support the networked and stand alone computer infrastructure of the University of Illinois Library at Urbana-Champaign.  This includes responsibility for computers in staff offices and for workstation components of the new DRA library catalog, circulation and information resource system.  The incumbent will install, upgrade, repair and maintain computers (Intel based PC's and allied hardware such as printers, CD ROM players and multimedia components); software (DOS, Windows 95, and Windows NT operating systems, general and specialized applications) and network equipment and communications applications (network cards, TCP/IP drivers, utilities and clients); will maintain Systems Office documentation and procedures, maintain databases relating to workstation installations and maintenance, i.e., equipment, configuration details, network details, software components and access/security details; will provide technical support and training for Library faculty and staff. 

Department:  The Library Systems Office supports the automation activities of the entire University Library.  The University Library is divided into nine divisions, containing a total of 47 library units located in 21 separate buildings, in addition to the administrative units located in the Main Library.  The University Library currently employs 380 Faculty, Academic Professionals, and Staff; 108 Graduate Assistants; and 725 Student Assistants.  The Library Systems Office consists of seven staff, a secretary, and several graduate and undergraduate students.

Qualifications:  Required Bachelor's degree and a minimum of one year experience in computer systems implementation and support.  Demonstrable knowledge and experience with current microcomputer, workstation, networking technologies and client server technology.  Candidates must have a working knowledge of Intel-based PCs and allied hardware; DOS, Windows 95, or Windows NT operating systems; network components; and general purpose application software.  Excellent communication and writing skills are necessary, as well as a strong service attitude and the ability to effectively handle multiple priorities. Preferred Degree in Computer Science, Computer Engineering or a related information technology field. Macintosh and Unix experience is a plus.

Salary and Title:  Minimum annual salary of $35,000 and upward, depending on education and experience.  A full-time 12 month appointment as Research Programmer.

Terms of Appointment:  Twenty-four work days vacation per year; 11 paid holidays per year; 25 days annual sick leave (12 days are accruable from year to year with the remaining 13 days being non-accruable); health insurance, requiring a small co-payment, is provided to employees (coverage for dependents may be purchased); participation in the State Universities Retirement System is compulsory upon appointment (8% of member's salary is withheld and is refundable upon termination); newly hired university employees are covered by the Medicare portion of Social Security, and are subject to its deduction.

Campus and Community:  The UIUC Library is the third largest academic library in the United States and has a collection of more than eight million volumes.  The University of Illinois at Urbana-Champaign is a comprehensive, major public university that is ranked among the best in the country.  It provides undergraduate and graduate education in more than 150 fields of study and conducts both theoretical and applied research, and provides public service to the state and the nation.  Champaign County is home to more than 175,000 people and provides a combination of a peaceful rural setting with the cultural benefits of a major university and an urbanized area.

Apply:  Send letter of application and complete resume with the names, addresses, and telephone numbers of five references to Allen G. Dries, Library Personnel Manager, University of Illinois Library at Urbana-Champaign, 1408 West Gregory Drive, Urbana, Illinois  61801.  Phone (217) 333-5494.

Deadline:  In order to ensure full consideration, applications and nominations must be received by October 10, 1999.

THE UNIVERSITY OF ILLINOIS IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

RESEARCH PROGRAMMER
Technical Services Division

Position Available:  Immediately. A full time academic professional appointment.

Date Posted:  September 10, 1999

Duties and Responsibilities:  Under the direction of the Technical Services Division Coordinator and in cooperation with Technical Services Division Team leaders, the person in this position will provide support technologies and electronic resources related to Technical Services processes and integral to building and maintaining a Technical Services workstation environment.  In particular, the incumbent will provide support for the DRA (Data Research Associates) cataloging module, and also participate in the planned implementation of the DRA acquisitions and serials control modules.  The incumbent will also be responsible for designing, developing and maintaining web pages to communicate cataloging/acquisi-tions policy and to support services offered to the library by the Division, writing computer programs and providing programming support to automate Technical Services processes, assisting in training division faculty and staff to use Microsoft products, troubleshooting access and network problems involving currently implemented and yet to be implemented hardware and software, and working with the Library Systems Office and other library committees and units.

Department:  The Technical Services Division consists of four teams:   Acquisitions, Serials, Rapid Cataloging, and Original Cataloging.  The Division supports 68 faculty and staff members and processes 90% of all materials acquired by the UIUC Library.  Processing relies on connections to OCLC for cataloging, an Innovative Interfaces serials check-in system, and a connection to the library's accounting system, as well as networked versions of catalogers Desktop and Electronic Dewey.  The Division also supports networked resources used by library faculty and staff throughout the library's 47 departmental library units.

Qualifications:  Required Bachelor's degree.  Previous experience in computer systems and support.  Demonstrable knowledge and experience with current microcomputer workstation, networking and database technologies, and client server technology.  Candidates must have a working knowledge of online catalog systems.   Excellent communication and writing skills are necessary, as well as a strong service attitude and the ability to effectively handle multiple priorities. Preferred:   Familiarity with DRA. Degree in Computer Science, Computer Engineering or a related information technology field.  Experience using unix based operating systems and a knowledge of Visual Basic.  Understanding of MARC and other Metadata formats.   Windows NT experience is a plus.

Salary and Title:  Minimum annual salary of $35,000 and upward, depending on education and experience.  A full-time 12 month appointment as Research Programmer.

Terms of Appointment:  Twelve month appointment.  Twenty-four days vacation per year; 11 paid holidays; 12 days annual sick leave (cumulative) plus additional 13 days (non-cumulative) per year if necessary; health insurance, requiring a small co-payment, is provided to employees (coverage for dependents may be purchased); participation in the State Universities Retirement System, which includes several private options, is compulsory upon appointment (8% of staff member's salary is withheld and is refundable upon termination); newly hired university employees are covered by the Medicare portion of Social Security, and are subject to its deduction.

Campus and Community:  The UIUC Library is the third largest academic library in
the United States and has a collection of more than eight million volumes. The University of Illinois at Urbana-Champaign is a comprehensive, major public university that is ranked among the best in the country.  It provides undergraduate and graduate education in more than 150 fields of study and conducts both theoretical and applied research, and provides public service to the state and the nation.  Champaign County is home to more than 175,000 people and provides cultural benefits of a major university and an urbanized area.

Apply:  Send letter of application and complete resume with the names, addresses, and telephone numbers of five references to Allen G. Dries, Library Personnel Manager, University of Illinois Library at Urbana-Champaign, 1408 West Gregory Drive, Urbana, Illinois  61801.  Phone (217) 333-5494.

Deadline:  In order to ensure full consideration, applications and nominations must be received by September 24, 1999.

THE UNIVERSITY OF ILLINOIS IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER