Library Office Notes

The recent discovery of low load bearing levels in parts of the Main Library has caused some adjustments to the previous plans developed with the architects.  The loading level for the 1964 Addition (Applied Life Studies, Acquisitions, Rare Book and Special Collections, and Faculty Studies) is 100 lbs./sq. ft.  This is a bit better than office space (75 lbs./sq. ft.) but much less than library space that will hold stacks (150 lbs./sq. ft.)  The result is that the fourth floor faculty studies do not make a good surge space.  However, this space will be incorporated into a later phase of the reconfiguration.  As a result, the following plan in consultation with the architects and campus and Program Planning has been developed.

1. Room 26, 44, and 50.  (Currently Graphic Services and NEH Newspaper) be the surge space. Fourth Floor would not be part of this phase.

2. When completed - Preservation, Conservation, and Binding move into the remodeled spaces.

3. Basement Stacks Alcove be remodeled for Acquisitions, Shipping and Receiving.

4. Room 12 Remodeled.

5. Acquisitions moves into Room 12.

6. 246 Remodeled except Administrative Complex (246A).

7. Newspaper moves into Room 246.  Consider Microforms shift in stacks serviced by Newspaper.  This will liberate part of the old Rare Book stacks for Rare Books.

8. Remodel remainder of North basement.

9. Original Cataloging, Rapid Cataloging, and Serials move into remodeled space. Phase I completed.

The revised project schedule developed by the architects is:

PROJECT SCHEDULE

Preliminary Design (7/9/99-8/20/99)--6 weeks--Incorporate Change of Scope Items

To be determined--Informal meeting with UIUC-O&M

(8/20/99)--Preliminary Design Submittal

(8/20/99-9/3/99)--2 weeks--CDB and University Review Construction Documents

(9/3/99-10/15/99)--6 weeks--50% Complete Construction Documents

(10/15/99)--50% Complete Construction Documents Submittal

(10/15/99-10/29/99)--2 weeks--CDB and University Review

(10/29/99-12/10/99)--6 weeks--95% Complete Construction Documents

(12/10/99)--95% Complete Construction Documents Submittal

(12/10/99-12/31/99)--3 weeks--CDB and University Review

(1/2/00-1/16/00)--2 weeks--Final Revisions to Construction Documents Bidding/Permits

(1/16/00)--Issue Construction Documents for Bid

(1/16/00-2/27/00)--6 weeks--Contract Bid Period

(2/27/00)--Bids Due

(2/27/00-3/12/00)--2 weeks--Bid Review

(3/12/00)--Award of Contract

(3/12/00-3/26/00)--2 weeks--Notice to Proceed Construction Administration

(3/29/00)--Construction Begins

(3/29/00-3/31/02)--16-24 months--Construction Period

(3/31/02)--Substantial Completion

Owner Furniture Installation

(3/31/02-4/19/02)--2 weeks--Project Closeout

(Bart Clark)

Minutes of the Library Staff Steering Committee
July 14, 1999

Present:  A. Conrad, J. Gammon, F. Huang, H. J. Kim, P. Lindell, L. Roberts,
D. Walter, G. Witte

I.  Minutes of the June 23, 1999, meeting were approved as revised.

II. Reports

A. Admin. Council--check LON for complete minutes

* Bart Clark announced that the budget for 2000 has been turned in to campus administration for approval.

* The next meeting will be in September.

* Vet. Med. Library is testing the DRA Serials module.

* Marking Division will be testing new systems for marking library materials.

* Discussion in regard to materials in poor condition being sent out and being discharged.  A new streamer is being developed to be used when discharging a poor condition item.

* New lost book/billing policy was reviewed.  Includes a $10.00 processing fee and an increase in standard lost book amounts.

 B. Faculty Meeting--check LON for complete minutes

* There will not be a freeze on support staff hiring in FY2000.

 C. Library Reconfig.--nothing new to report.

 D. Divisional meetings items--Paula Kaufman has contacted members of Administrative Council and Executive Committee requesting briefings from each about priorities, responsibilities, visions, and aspirations.

 III. Discussion

A. A. Conrad will draft a letter to Paula Kaufman from LSSC to welcome her to UIUC and to apprise her of some staff concerns and issues of importance.

B. Tonia Roundtree will be contacted to report to LSSC per her attendance at ALA and to arrange for a brown-bag presentation.  It was announced that ALA next year will be held in Chicago from July 6-13, 2000.

C. P. Lindell will send information to administrators requesting continued support for staff attendance at ALA and ILA conferences.  The first ILA conference this fall, "Reaching Forward South" will be held on September, 1999, in Decatur.

Jane Gammon
Transcriber, LSSC