Library Office Notes

TO:  Deans, Directors, Department Heads, and Business Administrators

FROM:  Charles C. Colbert
              Vice Chancellor for Administration and Human Resources

RE:  Campus Administrative Manual--Smoking Policy

The following policy became effective April 1, 1999.  Please bring this policy to the attention of your staff.  This policy covers all facilities including smoking lounges.

UNIVERSITY OF ILLINOIS CAMPUS ADMINISTRATIVE MANUAL AT URBANA-CHAMPAIGN, Emergency Plans, Environmental Health and Safety, Security, and Risk Management, Air Pollution
Section V/B - 2.1
Date Issued:  April 1, 1999
Approved by Vice Chancellor for Administration and Human Resources

UIUC SMOKING POLICY

Smoking of any material is prohibited in all facilities of the UIUC campus, including campus-owned or leased vehicles, with the exception of designated smoking permitted overnight guest rooms.

The University of Illinois at Urbana-Champaign desires to achieve a smoke-free public environment.  Therefore, smoking of any material is prohibited in all facilities of the UIUC campus, including campus-owned or leased vehicles, with the exception of designated smoking permitted overnight guest rooms.  Achieving this goal will require the willingness, understanding, and patience of all members of the campus community working together. 

AS A GENERAL RULE, PREFERENTIAL CONSIDERATION SHALL BE GIVEN TO NONSMOKERS WHENEVER IT IS CLEAR THAT THEY ARE BEING EXPOSED INVOLUNTARILY TO SMOKE.

GUIDELINES

The following guidelines, which will be reviewed and updated from time to time, are designed to achieve the goal of a smoke-free public environment:

* SMOKING IS DEFINED AS THE BURNING OF TOBACCO OR ANY OTHER MATERIAL IN ANY TYPE OF SMOKING EQUIPMENT INCLUDING, BUT NOT RESTRICTED TO, CIGARETTES, CIGARS, OR PIPES;

* SMOKING IS PROHIBITED INDOORS IN ALL UNIVERSITY FACILITIES AT ALL LOCATIONS, INCLUDING CAMPUS-OWNED OR LEASED VEHICLES, WITH THE EXCEPTION OF DESIGNATED SMOKING PERMITTED OVERNIGHT GUEST ROOMS;

* SMOKING IS ALSO PROHIBITED OUTDOORS IMMEDIATELY ADJACENT TO ENTRANCES AND EXITS OF BUILDINGS AND IN AREAS SURROUNDING FRESH AIR INTAKES OF BUILDINGS EXCEPT AT A REASONABLE DISTANCE OR UNLESS OTHERWISE DESIGNATED;

* IN THE EVENT OF A CONFLICT BETWEEN A NON-SMOKER AND SMOKER, THE RIGHTS OF THE NON-SMOKER TO PROTECT HIS/HER HEALTH SHALL PREVAIL OVER THE RIGHTS OF THE SMOKER.

IMPLEMENTATION

Unit heads, or their designees, are responsible for insuring that this policy is implemented in the campus facilities under their jurisdiction by:

* Assuring that the policy is communicated to everyone within their jurisdiction and to all new staff members;

* Implementing the policy and guidelines and ensuring that appropriate notice is provided.

ENFORCEMENT

This policy relies on the thoughtfulness, consideration, and cooperation of smokers and nonsmokers for its success.  It is the responsibility of all members of the campus community to observe the provisions of these guidelines.  Complaints or concerns regarding this policy or disputes regarding its implementation should be referred to the unit head for resolution.  Appeals should be addressed to the unit head's immediate supervisor.

It is impossible to develop guidelines to embrace all the special circumstances which may occur.  The campus Ombudsman should be contacted for help in clarifying this policy.

This policy does not supersede more restrictive policies which may be in force in compliance with federal, state, or local laws and ordinances.

Present:  A. Bendel, A. Conrad, J. Gammon, F. Huang, H.J. Kim, P. Lindell,
L. Roberts, B. Trumpinski-Roberts, D. Walters, G. Witte, and Admin Rep.
C. Kopp

Guest:  Susan Duncan, Library Billing

 I.  The minutes of the April 28, 1999, meeting were approved as revised.

II. Reports

A. Admin.. Council - (see LON for detailed minutes)

- meeting was cancelled.

B. Faculty Meeting - an informational meeting only.

C. Library Reconfiguration - meeting was cancelled.

 3. Updates

A. The new smoking policy is to take effect June 1st, which includes closing the smoking lounge on the 4th floor.

 4. New Business

A. The broken magnetic door holder near reference has been repaired!

B. AISS has changed its name to AITS.

C. Susie Duncan of the Billing Office answered questions regarding problems with billing & fines and what solutions are being investigated.

D. Hyon Joo Kim will create a card & gift to give to Frances O'Brien from the LSSC.

 Respectfully submitted,

 Jane Gammon
Transcriber

Copies of job announcement are available from the Library Personnel Office.

JOB TITLE, LOCATION, CLOSING DATE:

Educational Technology Librarian, University of Buffalo, Buffalo, NY (Applications will be reviewed upon receipt and continue until an appointment is made.)

Director of Distance Education Services, North Carolina State University Libraries, Raleigh, NC (Applications will be reviewed upon receipt and will be accepted until the position is filled.)

Media Resources Librarian, North Carolina State University, Raleigh, NC (Applications will be accepted until the position is filled.)

Coordinator, Special Collections Cataloging and Processing Unit, University of Delaware, Newark, Delaware (June 1, 1999)

Assistant Archivist for Collection Management, Arizona State University, Tempe, AZ (June 1, 1999)

Digital Library Coordinator, University of California, Los Angeles, CA (June 1, 1999)

Humanities/Social Sciences Librarian, University of California, Davis, CA (June 4, 1999)

Assistant Professor/Catalog Librarian, Tenure Track, Oklahoma State University, Stillwater, OK (June 4, 1999)

Head of Swain Hall Library for Physics, Mathematics, Computer Science &
Astronomy, Indiana University Libraries, Bloomington, IN (June 11, 1999)

Coordinator Microforms and Digital Mapping, Media Services Department, University of Delaware (June 14, 1999)

Collection Management Librarian, Humanities and Social Sciences, North Carolina State University Libraries, Raleigh, NC (June 14, 1999)

Life Sciences Reference Librarian, North Carolina State University Libraries, Raleigh, NC (June 14, 1999)

Science and Engineering Electronic Resources Librarian, Washington State University Owen Science and Engineering Library, Pullman, Washington, June 15 1999)

Biomedical Electronic Resources/Reference Librarian, Washington State University Libraries, Veterinary Medical/Pharmacy Library, Pullman, Washington (June 15, 1999)

Dean, University Libraries, The University of Toledo, Toledo, OH (June 18, 1999)

Assistant Professor/Assistant Librarian, Digital Library Services, Tenure Track, Oklahoma State University, Stillwater, OK (June 21, 1999)

Arizona State Government Publications Librarian/Document Reference Librarian, Arizona State University Libraries, Tempe, AZ (June 30, 1999)

Reference Librarian-Physical Sciences Specialty, Colorado State University Libraries, Fort Collins, CO (July 5, 1999)

Special Collections Librarian, Arts Library, University of California, Los Angeles, CA (July 1, 1999)

Head Librarian, East Asian Library Program, The Perry-Castaneda Library, University of Texas, Austin, TX (July 1, 1999)

Electronic Resources Cataloger, Arizona State University, Tempe, AZ (July 16, 1999)