Library Office Notes |
| University of Illinois Library at Urbana-Champaign |
No. 35, September 14, 2001 Edited by: Dixie L. Trinkle |
| The deadline for submitting items for publication is Wednesday at 5:00 p.m. Send items to L.O.N., 230 Library, MC-522 E-mail: trinkle@uiuc.edu FAX: 217-244-4358 |
SEPTEMBER LIBRARY EXHIBITS
US Immigration
Government Documents Library, Main Hall Wall Cases
The Falkland Islands
Latin American Library Display
ACES New Library
Main Display Cases, Main Hall, First Floor
Jorge Amado (1912-2001): Romancista Brasileiro -
Consummate Storyteller
Modern Languages and Linguistics Library
Mortenson Distinguished Lecture (9/20)
Mueller Case, East Foyer
Library Treasures in Honor of the Association of the
Colombianists
Rare Book and Special Collections Library (August-September 2001)
Track and Field at the University of Illinois
University Archives, Outside Room 19
University of Illinois Library Office of Development and Public Affairs
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Library Staff Steering Committee Meeting Minutes
August 8, 2001
Present: A. Conrad, L. Engels, P. Lindell, A. Schoenberg, E. Schroeder, J. Watkins, G. Witte
I. Minutes of the July 25, 2001, meeting were revised and approved.
II. Reports
A. Admin. Council -- Minutes of August 6 have been posted.
Karen Schmidt -- Mr. Trinkley's report has been distributed and was briefly discussed regarding recommendations and impact. Discussion will continue at the division and unit level. A list of twenty do's and don't's were culled from the report.
Bart Clark -- Reported on physical plant items; ACES has some delays; reconfig updates will be posted on webpage. There are already some delays with phase one; Oak Street facility - power line and setback issues still pending; there will be a liaison committee between the Library and O&M (a first for the campus).
Paula Kaufman discussed collection access and the workforce of the future.
Bart Clark -- Discussed the process for CSE upgrades now that there is an upgrade pool.
Marianna Tax Choldin -- Presented a document on the Library's international efforts.
B. Faculty meeting -- No meeting.
C. Divisional items
Tech Services -- III implementation
III. Updates/Discussions
A. Reaching Forward South -- Transportation has been arranged.
B. CSE Retreat -- Q&A on the big projects (Oak Street, reconfig) discussed what worked last year and what we want to accomplish this year. LSSC is negotiating dates in January 2002.
C. Oak Street Selection -- Weeding excess copies, selecting for Oak Street. Reminder about upcoming forum.
D. Reconfig will pressure removal of materials prior to completion of the Oak Street facility.
E. Morale Document -- The next meeting will concentrate on reviewing the Morale Document to assess and identify progress.
IV. New Business
A. Bob Burger, Susan Schnuer, and Lorna Engels visited ACES Professional Development Office for ideas for Library staff training and development. Educational videos (cheaper than speaker). Personal and professional training should be blended. Peer mentoring for faculty and staff off campus.
B. LSSC's August 22 meeting will be canceled so staff can hire and train new students.
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Executive Committee Meeting Minutes
August 17, 2001
Present: Paula Kaufman (chair), Timothy Cole, Richard Griscom, Sue Searing, Mary
Stuart, Leslie Troutman
Because of the short turnaround time it was decided to defer the approval of the
minutes until the next EC meeting. Paula Kaufman explained that Donna Keleher's appointment has been reduced to half-time
so she can pursue completion of a degree. Paula Watson will employ a part-time GA
during the next year. If Donna later leaves the Library for a job in her field, the
position will be re-evaluated. Finished committee assignments. Leslie will report about changes to ISSC's Endeavor/III implementation teams at the
September 7 meeting. 3.A. Make visiting committee appointments for: Jing Liao Appointments were made for all. 3.B. Appoint search committees for positions already approved: Members were recommended for search committees for the Multicultural Librarian
(re-opened) and the Coordinator for Information Literacy Services & Instruction. 3.C. Consider requests for new positions and if approved, appoint search committees: Requests to fill positions for a Serials Team Leader (request to change job title will
be coming through later) and Assistant ACES Librarian were approved, and search committee
members were recommended. A request to fill a new position for Assistant Biology
Librarian will be considered at EC's second September meeting. 3.D. Receive briefings on issues: Outgoing member Mary Stuart brought two issues to the EC's attention, for consideration
during the coming academic year. 3.D.1. Records disposition for search committee chairs and visiting committees. Awareness needs to be raised within the Library faculty concerning record retention and
disposition, especially for personnel matters. University guidelines indicate that
Search Committee Chairs are to retain all information including notes and e-mails for all
searches. Visiting Committee files retention is another issue. What happens to
such records if the committee chair leaves the Library should be clarified. Bill
Maher recommends that the library set up a formal records disposition authorization for
specific records. Where there are not specific University policies, the Library
should develop its own. Space for storing files, whether in Archives or the Human Resources Office, is an
issue. One solution might be to burn the info on a CD. 3.D.2. Partner and Target of Opportunity Program hires. EC and the Library faculty at large need to talk about criteria for partner hires and
TOP hires. It was noted that the University does support partner hires as well as
spousal hires. There is a mandate from the Provost that each college have a specific
written set of guidelines for TOP hires, but the Library doesn’t have such guidelines
and must develop them. 3.E. Review Cataloging Policy Committee structure after first year of operation
as replacement for CPAC (parallels review by Admin Council which is explicitly mentioned
in the charge for CPC). Paula will ask for a report from the CPC. 3.F. Discuss budgeting and use of GA positions in the Library (follow-up to EC
budget discussions this spring; should be addressed before the next budget cycle gets
fully underway). EC agreed that the use of GAs should be a topic for a future agenda. GAs should
not be employed in place of staff or librarians. Paula Kaufman reported that the Provost has a group looking at Campus ICR and budget
reform. Some issues have been addressed and some have been slated for further agendas. Committee adjourned at approximately 3:00 p.m.
Tom Teper
Jennifer Hain
K.C. Elhart
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EIRC Meeting Minutes
September 6, 2001
Present: Paula Watson, Lura Joseph, Lisa German, Kevin Medows, Janice Pilch, David Ward, Karen Schmidt, Chris Prom, Becky Smith, Karen Hogenboom, Mitzi Williams
1. Review Committee ground rules
Outcome: Evaluate how we've been doing; make any changes necessary.
No changes were made to the ground rules, but we affirmed that people should try to send a substitute, if possible, if they can't attend. Also, that at least preliminary agendas should be sent out more in advance of meetings with summaries of agenda topics. Committee members should read summaries prior to coming to the meeting, so the least amount of time is spent on verbal descriptions .
2. Review electronic resources budget situation for FY02 together with major decisions we may have to make
Simplifying an inherently complex fund accounting situation, we have:
(1) $170,000 in recurring money needed to support the Elsevier ScienceDirect contract on a continuing basis. This would normally only be used for one time expenditures until it is needed in FY03 for ScienceDirect. Paula Kaufman has indicated that spending a reasonably substantial portion of this on items requiring recurring commitments is OK.
(2) $112,000 in recurring money to support other "unfunded" commitments made last year, e.g., SciFinder Scholar.
(3) $17,000 allocated for purchasing ECO.
EIRC will carefully consider commitments against these funds.
(1) Review Wiley situation -- Paula distributed the proposal. We will discuss this at our next meeting.
(2) OCLC ECO: How it works
Kevin and Karen H. will evaluate and report on OCLC ECO. This is an aggregator database for which we would pay at least $9.00 per title for titles where e-access is free with print subscriptions. We would pay the same amount plus the license fee when e-access is not free with print. Paula distributed an information sheet which cleared up any misunderstandings about ECO.
ECO issues are:
1. Many (all?) of the titles in ECO's print subscriber program are now available to us through other venues; e.g., Ingenta, Blackwell's Synergy. It might also be possible to search many (most? All?) of these titles through EBSCO.
2. The ability to search them through FirstSearch does add value, but is the value added sufficient to justify the cost?
3. On the other hand, ECO is imbedded as a source for full text in the New First Search interface. If we don't populate ECO with text, our users will continue to be confused and frustrated unless there is a way to suppress it at our site or we are able to address the problem through user instruction.
We decided to put Wiley and Kluwer and a general discussion of publisher packages on the agenda for the next meeting on September 20.
4. Set general goals for the year.
While we didn't set goals, we agreed to revisit the DRAFT policy of what is or isn't funded on Central funding, the Procedures statement, and the Network Resources Check list. We should do this by the next meeting.
Lura, Janice and Mitzi will review the purchase recommendation form. Their draft for recommended revisions is due back to the committee on 9/20
Paula will send out and update the desiderata list, and committee members will work with their divisions to set priorities for the list, remove items that should not be on it and add any items.
5. Announcements
(1) Use statistics -- Paula's new GA will work to compile.
(2) Trial of EIU (Becky Smith)- Becky has arranged for a trial for Economist Intelligence
Unit reports. This is an online version of the more than 130 country reports.
In relation to posting log-on info for this resource, Becky raised the question of
whether the trial web site is secure. [The answer to Becky's question is that the
trial web site is not secure and that contact information should be provided for resources
where log-on information should not be posted]
Next meeting: September 20
Agenda items:
(1) Wiley journals proposal; Kluwer
(2) Policy and procedures
(3) OCLC/ECO report (?)
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