Library Office Notes

MAY LIBRARY EXHIBITS

Celebrate Asian and Latina Women
Government Documents Library, Main Hall Wall Cases

Latin American Women
Latin American Library Display

University Archives:  Commencement through the Years
Main Hall Cases at South End

Honorary Degrees:  Recipients in 2001
Main Hall Case at North End

Introduction to Shana Alexander:  The View from Her
Mueller Case, East Foyer

The View from Shana Alexander
Rare Book Room (April-June, 2001)

Track and Field at the University of Illinois
University Archives, Outside Room 19

University of Illinois Library Office of Development and Public Affairs

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Executive Committee Meeting Minutes
April 23, 2001
428 Library

Present:  Paula Kaufman (chair), Margaret Chaplan, Timothy Cole, Richard Griscom, Beth Sandore, Sue Searing, Leslie Troutman

Absent:  Mary Stuart, Beth Woodard

I.  Approval of the Minutes of the Executive Committee Meeting of April 9,
2001

The minutes of the April 9, 2001, meeting were approved with one correction.


II.  Question Time

A question was raised about the schedule for P & T procedures; Leslie answered that the process is following the originally outlined schedule.

A question was asked about whether there was a Library consensus on the LASC report, which is being considered in the UIUC Senate today.  Paula responded that this report is little changed from the draft report we have already seen and is only a set of recommendations for the Provost and her to consider.  If it is endorsed by the Senate, she will want to hold discussions within the Library about the recommendations in the report before implementing any of them.

A number of appointments have been made recently, but they cannot be announced at this time since all of the paperwork is not completed.

Appointing Visiting Committees for newly hired people should be on the EC agenda soon.

III.  Old Business

A.  Proposed Charge for the Advisory Committee to the AUL for Services.

Bob Burger was asked to write a Charge for the Advisory Committee to the AUL for Services, the creation of which was approved by the EC at its last meeting.  The EC reviewed his draft and his list of suggested members for the Committee.  Margaret will reformat the information to conform with the Library Committee Handbook, and Paula will talk to Bob about some EC suggestions regarding the composition of the committee.  It was agreed that Bob will chair the committee, and the committee members will have staggered terms with two-term limits.

IV.  New Business

A.  Systems Director Position

As a result of her consultations with groups and individuals about the Systems Director position, Paula has concluded that there is a need for two positions.  After a discussion about the details involved, EC agreed that we should go ahead with two positions:  (1) an operational head of the Systems Office, advertised as an academic professional position, and (2) a higher level director of library information technology planning and policy, advertised as a faculty position.  Search committee chairs and members for each position were suggested.  Paula will follow up on contacting them.

It was felt that there was a need to clarify what the Systems Office does and the rationale for the separation into two positions.  The two search committee chairs and John Weible will be invited to talk at the next faculty meeting about the scope of the Systems Office.

B.  Chinese Studies Librarian Position

EC received a request from Karen Wei to fill the Chinese Studies Librarian position.   A concern was expressed regarding the title for this position.  In light of the description of the person's duties prepared by Karen, the EC suggested that the title of the position should make reference to the position's duties that will include those of a catalog/cataloging coordinator.  Karen Wei will be asked to consider changing the title to indicate the cataloging or technical services nature of this position.  A search committee for the position was suggested, and Paula will follow up on it.

C.  EEO Committee Participation in Candidate Interviews

EEO Committee participation in candidate interviews was discussed.  It was decided that, rather than scheduling another interview session, Paula will incorporate EEOC information and the Library's commitment to diversity into her segment of the interview process.

D.  Process for Changing Faculty Assignments

A process for changing faculty administrative assignments was discussed.  If a change is necessary for any reason, EC would have an advisory role.  It was also noted that the Library has not been consistent in adjusting stipends when assignments change.   These situations will be discussed further at another meeting.

The meeting adjourned at 3:00 p.m.

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