Library Office Notes

Present:  L. Carroll, A. Conrad, J. Gammon, P. Lindell, A. Schoenberg, D. Walter, G. Witte

Guests:  Bob Burger, Cindy Kelly

I.  Minutes of the October 25, 2000, meeting were revised and approved.

II.  Reports

A.  Admin. Council - no scheduled meeting.

B.  Faculty meeting - next meeting scheduled for November 17, 2000.

C.  Library Reconfig. - nothing official to report.

III.  Updates/Announcements

A.  Facilities Advisory Group memo - the memo will be forwarded to Paula Kaufman, Bart Clark, and Bob Burger.

B.  Administrative contact person.  Our administrative contact while Bob Burger is on sabbatical has yet to be determined.

C.  Annual report.  Jane Gammon will have a draft at the next meeting.

IV.  New Business

A.  The Fire Safety training sessions were not well attended.  We spoke with Cindy Kelly regarding times and dates being a possible factor.  CPR training was mentioned as very beneficial.

B.  The RFS Brown Bag will be held November 13 from 12-1 pm in Rm 428 Library.   UIUC Library staff attendees of the Reaching Forward South Conference will be available to share their experiences.

C.  Cindy Kelly reported on the staff vacancies opened and the recently filled positions.  She also reported on the status of faculty positions.

D.  Cindy Kelly asked about introductory training and manuals for new staff in LSSC rep units to gain an understanding of current training methods.  Further discussion of general training in various units followed.

Respectfully submitted,

Jane Gammon
Transcriber

The Scholarly Communications Task Force was formed last year as a joint initiative of the Library and the Senate Library Committee to further the discussion of issues articulated in the "Tempe" Principles (itself a joint document produced by ARL and the Association of American Universities).

Present:  Henigman (Chair), Burbank, Copeland, Johnson, Laskowski

Absent:  Smith

1.  CPC Minutes:  Minutes will be taken on an alphabetical rotating basis for now.  A draft will be posted to the CPC members.  After two business days (and with any changes) the minutes will be forwarded electronically for inclusion in LON and the Technical Services Division webpage archive.

2.  CPC Process Document:  Procedures and role of the committee were discussed; the CPC has been asked to advise the Technical Services Division in various matters.  CPC may choose to revisit cataloging issues that have been decided in the past  This does not necessarily mean that past decisions about cataloging policy will be changed.  CPC will post procedures for communicating and receiving feedback on recommendations

The CPC will consider working on recommendations for procedures when a decision is made to withdraw an item.  Current policy is not to delete the individual holding but mark it withdrawn.  The withdrawal policy needs to be clarified and disseminated to appropriate library faculty.  Henigman will discuss pertinent issues with Karen Schmidt.

The CPC meeting schedule was also discussed.  There will be no meeting on December 18th; the January meeting will be January 22 instead of the 15th; February meeting will be the 19th.  A call for agenda items will occur a week before the scheduled meeting.

3.  Use of Formatted contents notes:  This question came up in Media cataloging at the Undergraduate Library.  The CPC will inquire if ILCSO has a stand on this practice.  LC does not do formatted contents notes (505 field) when they do original cataloging.  Some LC records will be issued with them if LC copycats an item whose utility bib record had them.  Henigman will ask ILCSO whether DRA can make use of formatted 505s; she also emphasized that many issues like this may be addressed as part of the new system selection process.  She announced that Sara Randall will be presenting upcoming sessions on the RFP process and that all interested persons should attend.

4.  Cataloging Service Bulletin:  Catalogers should note LC's interpretation of rule 24.10B (Place qualifiers):  "Add to the name of a local church, cathedral, monastery, convent, abbey, temple, mosque, synagogue, etc., the name of the place in which it is located."

IMPORTANT:  Headings already coded for AACR2 that lack a qualifier called for by this directive should not be changed unless a conflict or some other extreme need arises.

LC does not go back to change cataloging records on a retrospective basis and neither does the UI because we follow LC practice.

Other portions of the CSB pertaining to changes in cataloging affecting UI libraries where there are cataloging staff will deal with the appropriate CSB changes at those units (such as Music, Map & Geography, etc.).

5.  Subject thesauri:  The Committee discussed using an alternative subject thesaurus to expand subject access to materials for specialized collections when such use would enhance LCSH access.  This would be for original and copy cataloging, and would be in addition to subject headings assigned by LC.  It was noted that there is precedent (Women's Studies) for using such thesauri.  The CPC is concerned that many units may begin asking for this kind of treatment and that the selection of specialized thesauri may become highly individualized, resulting in uncontrolled subject vocabularies (the opposite of what LC tries to achieve).  The CPC will discuss this topic again at the next meeting.

Meeting adjourned 11:10 a.m.

Submitted by Richard Burbank

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Academic Search Position Update

Support Staff Positions Open

Library Clerk II, 100%, Law Library
Library Clerk III, 50%, Asian Library
Library Clerk III, 50%, Government Docs Library
Library Clerk III, 100%, Education Library
Security Guard Supervisor, 100%, Business Office
Security Guard, 100%, Business Office

Support Staff Positions Closed

Library Clerk III, 100%, IRRC Library

(J. Lowder)

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