Library Office Notes

Present:  Paula Kaufman (chair), Margaret Chaplan, Tim Cole, Richard Griscom, Beth Sandore, Sue Searing, Mary Stuart, Leslie Troutman, Beth Woodard

I.  Approval of the Past Meeting Minutes

The minutes of the August 28, 2000, and the September 11, 2000, meetings were approved as corrected.

II.  New Business

A.  Screening Committee for Spousal Hire

A spousal-hire situation has developed on campus whereby the Library may have the opportunity to hire a person for a tenure-track position in Technical Services.  The screening committee for this position will consist of the current members of the Search Committee for Original Cataloger.  The Screening Committee will make a recommendation on whether this person would take one of the three open positions or if the position would be in addition to the three positions being considered.  The candidate will also meet with P&T and FRC.

B.  Library Response to Possible GEO Strike

The position of the Library administration, which has already been communicated to the Administrative Council, is that if a GEO strike occurs, every unit will be responsible for maintaining service, using coverage either from within the unit or the division.  EC discussed further possible responses, but there was no agreement on any course of action.   Since few members of EC had heard of the policy announced at AC, EC advised Paula to issue a statement to unit heads reiterating the Library administration's position.   The AC has already been asked to have Unit Heads develop contingency plans now in preparation for maintaining service during a possible strike.

C.  Draft of Library Information Technology Committee Strategic Plan

The "Draft of Library Information Technology Committee Strategic Plan" in its present form is a draft of preliminary objectives and ideas for a final draft.  Tim Cole explained that establishing a mechanism for setting priorities and guidelines for digital projects is the most important part of the document.  EC discussed possibilities for program administrative structure and placement as well as potential sources of funding for projects.

Tim will report to the committee, which will prepare the draft for presentation at the October Faculty meeting.  By the end of the year, the committee would like to have a plan in place.

D.  Draft Charge for CPC

The Draft Charge for CPC was presented for discussion.  It was suggested that the Charge should be edited and rewritten to follow the format of other Library committees as included in the Committee Handbook.  In regard to the composition of the CPC, it was suggested that, since original cataloging is now being done in only a few departmental libraries, the committee might consist of the cataloging staff in those units as well as the proposed membership.  EC agreed that the Draft Charge should be rewritten and presented again.

E.  Composition of PAC Subcommittee

Leslie Troutman recommended a change to the Composition of the PAC Subcommittee.   EC agreed that the Chair should be appointed by ISCC.  Leslie will rewrite the charge and composition for the subcommittee and see that the changes are made to the on-line edition of the Library Committee Handbook.

III.  Old Business

The Kolb-Proust Librarian position and the South and West Asian Librarian positions will be the first items on the Agenda for the next meeting.

IV.  Announcements

It was agreed that the time of EC meetings will be changed from 2:00-3:30 p.m. to 1:30-3:00 p.m., if Room 428 is available.  Paula's office will look into the availability and advise EC.

The meeting adjourned at 3:30 p.m.

Present:  L. Carroll, A. Conrad, J. Gammon, H. J. Kim, C. Kopp, P. Lindell,   A. Schoenberg, D. Walter, G. Witte

Guests:  Cindy Kelly, Bob Burger

I.  Minutes of the September 27, 2000, meeting were revised and approved.

II.  Reports

A.  Admin. Council - minutes posted.

B.  Faculty meeting - no meeting.

C.  Library Reconfig. - some portions of the first phase of reconfiguration are contingent upon completion of the remote storage facility.

D.  Strategic Planning Committee - no meeting.

E.  Divisional meeting items - no major news.

III.  Updates/Announcements

A.  Facilities Advisory group - During meetings, Bart Clark mentioned that a group with the purpose of advising administration on building activities to replace the Reconfiguration Committee is being considered.

B.  Staff recruitment/position - Cindy Kelly talked about the vacant staff positions, the roster and the difficulty of filling positions.  She also discussed the administration's position of filling/changing levels of positions.

C.  The administrative liaison to LSSC is currently Bob Burger.  The Committee is investigating who would be the liaison while Bob is on sabbatical.

D.  Budget request - reviewed our budget request which will be finalized at the next meeting.  LSSC is creating its first budget request due to funding needs generated by the increased activities of the Committee.

E.  LSSC Re-structure - although discussion will continue, there will be no changes put forward to the staff until after the next election in January 2001.   Staff with input on this issue should contact their division rep.

F.  Annual report - the LSSC annual report will follow the academic year calendar (Aug. 21-Aug. 20).

IV.  New Business

A.  An MS Word Introductory level class is being scheduled for which will be taught be Bryan Thalhammer.  Have already received enough interested staff to fill the class.

B.  The Welcome Desk will have a second trial to determine mid-semester need.   Volunteers will be taken from all divisions, not just Central Public Services.

C.  Unit head job description - all staff should be encouraged to review this and forward any comments they have to their division reps.  A copy of the document will be put in the LON notebook in the staff lounge.

D.  There are links on the LSSC Library gateway for minutes agenda  and documents.

E.  The LSSC meeting scheduled for November 22 has been postponed until November 29.

F.  Cindy Kelly gave a report about the staff recognition awards.  Paula Watson and she agreed that they should not be given at the service awards.  This year, the awards will be given at the holiday party.  Then a committee will be formed to make future arrangements.

Respectfully submitted,

Jane Gammon
Transcriber