Library Office Notes

University of Illinois Library
at Urbana-Champaign

No. 42, October 20, 2000
Edited by: Dixie L. Trinkle

The deadline for submitting items for publication is
Wednesday at 5:00 p.m.
Send items to L.O.N., 230 Library, MC-522
E-mail: trinkle@uiuc.edu
FAX: 217-244-4358

OCTOBER LIBRARY EXHIBITS

Rock the Vote
Government Documents Library, Main Corridor, South End, Wall Display

Celebrated Latin American Libraries
Latin American Library Display

Asian American Experiences: A History of Asians in the United States
Main Hall Case

Homecoming Comeback Program 2000: Twenty Years of Students Honoring Alumni
Mueller Display

Lost University of Illinois--"What Once Was - What Might Have Been"
University Archives (Outside Room 19)

University of Illinois Library Office of Development and Public Affairs

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Promotion and Tenure Committee Meeting Minutes
October 2, 2000

Present: Brockman, Cole, Griscom, Schmidt, Searing, Troutman (chair); Wei is on sabbatical leave

Guests: Sandore and Geil.

The meeting was devoted to a discussion of plans for procedures to handle the large number of candidates for promotion expected in the coming year. Beth Sandore and Jean Geil attended as guests to provide information on editing promotion papers and cooperation with the Faculty Review Committee. Discussion centered on the following

*Role of the Visiting Committees in preparing preliminary versions of tenure and promotion documents, and possible conflict between acting as advocates vs. evaluators of candidates.

*Training and role of paper preparers.

*Editorial function of the Faculty Review Committee.

*Need for consistency in the appearance of tenure papers.

*Style and quality of candidates' statements.

*Relation of annual reports to Visiting Committee reports.

*Promotion and Tenure Committee's need to inform candidates of requirements.

*Choosing an editor for the papers.

*Preparation of an information packet for candidates and their Visiting Committees.

It was decided that FRC and P&T would jointly hold an informational session in the near future for candidates for promotion next year and their Visiting Committees. Troutman will pursue with Paula Kaufman the use of successful papers submitted in previous years as models for preparation of new papers.

Respectfully submitted,

Bill Brockman

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Electronic Information Resources Committee Meeting Minutes
October 5, 2000

Present: P. Watson (Chair), K. Schmidt, G. Youngen, E. Clarage, L. German, J. Pilch, K. Meadows, C. Prom, S. Randall, M. Porta, C. Penka

Absent: D. Ward

Agree on Draft of Committee Ground Rules

A draft of EIRC Ground Rules was discussed and additions suggested. The Committee agreed to adopt a monthly meeting schedule, with meetings on the first Thursday of the month from 1:30-3:00 in Room 428.

Outcomes: Revised ground rules and meeting schedule for the year will be distributed.

Report on Amount Available in Fund 2001 for New Purchases

A report of funds available was distributed and FY01 obligations were discussed. The amount of recurring money available for new purchases falls in the range of approximately $35,000-$50,000, depending on price increases. There is also $65,000 in non-recurring money available.

The Library is committed this year to purchasing e-journals from Elsevier, Wiley or Academic at an annual cost of from $20,000 (Wiley) to $125,000 (Elsevier).

Outcome: Information provided as a basis for further discussion of the use of fund 2001 in relation to e-journals and other new purchases.

Recently Received Proposals for E-Resources

P. Watson announced the deadline for Next Wave renewal is November 1, 2000. The decision was made not to renew Next Wave at this time and to use the funds generated to subscribe to Science. K. Schmidt will identify funds beyond those freed by the Next Wave cancellation for Science.
Since we need to consider the Wiley proposal in a larger context, we may not be ready to respond to CIC by the November 1^stdeadline. Watson will inform Cindy Clennon.
A list of recently received proposals was distributed for information. See attached table.

Outcome: Information provided for further discussion at a future meeting.

Report and Discussion: Process for Selection of the E-Journal Package

Process will be broadly consultative and proceed as follows:

Decide which journals we need most (based on selector evaluation, ISI JCR and Local Journal Utilization data, ILL figures, etc.).
Develop negotiating position vis a vis vendor of choice
Get the best deal
Find the money (or perhaps this should come first?)

Electronic Collections Strategic Plan/Need for Policy Documents

P. Watson reported briefly on the progress on Electronic Resources Strategic Plan and distributed "Policy and Procedures Areas for Consideration."

Outcome: EIRC will work on these areas this year, most immediately on "Short Term Strategies for Internal Reallocation."

Discussion of Use of Other Funds for E-Purchases

K. Schmidt reported that $30,000 has been allocated to an "interdisciplinary fund" that is format independent. There was a discussion on EIRC’s involvement in the approval of applications involving e-resource purchases. K. Schmidt has proposed the following to BSC:

"EIRC has interest in making sure that we keep in mind the big picture of all the requests for e-resources that emerge in the Library. EIRC has been minding the store in this regard and there is concern that we not set up separate avenues for selectors to go to that might duplicate and/or circumvent the procedures and priorities that have already been established.

We talked today about establishing the procedure that if 9029 gets requests for e-journals or e-resources, this request will be sent to EIRC for review and recommendation before the General Fund Review Committee makes any determination about it. If 9029 funds a recurring e-resource, we should consider simply sending the title and the money from 9029 to 2001 to keep the management of these materials as simple and straightforward as possible."

Next Meeting: November 2, 2000

Agenda:

1. Review, endorse E-Collections Strategic Plan

2. Discuss Short Term Strategy for Internal Reallocation

###

E-RESOURCE PROPOSALS, DISCUSSIONS AT THE PRE-PROPOSAL STAGE,
AND OTHER NEEDS AS OF 9/22/00*

CIC PROPOSALS:

Wiley Journals:
Deadline: 11/1/00
Cost: ~$20,000
UIUC Level of Interest: High

Institute of Physics Journals:
Deadline: 9/30/00
Cost: $2,400
UIUC Level of Interest: Price-dependent
New IOP Journals (4):
Cost: $2,000

Science (magazine) Online:
Deadline: Pre-proposal
Cost: $5,000
UIUC Level of Interest: Very Strong
Comments: Partial funding may come from cancellation of Next Wave (a science careers database, also through CIC).

OECDSource:
Deadline: Pre-proposal
Cost: ?
UIUC Level of Interest: High
Comments: May be inexpensive enough to preclude consortium negotiations.

Blackwell:
Deadline: Pre-proposal
Cost: ?
UIUC Level of Interest: Normal, Price-dependent
Comments: Many are free now through aggregators

Alexander Street Press:
Deadline: Pre-proposal
Cost: $$$
UIUC Level of Interest: ?
Comments: A new company formed by former CEO of Chadwyck-Healey. Seeking buyers and partners for an index of African-American primary sources and full text of two projects, women's diaries.

ProQuest or subsections thereof:
Deadline: 9/30/00
Cost: Depends on Coverage
UIUC Level of Interest: High for some
Comments: Newspaper Policy Committee endorses. Some selectors prefer to other General Interest databases we subscribe to. Superior source for ABI/Inform, which we currently get through FirstSearch.

"Digital Vault" offerings:
Deadline: 12/31/00
    American Periodical Series:
    Cost: $53,000
    UIUC Level of Interest: High for some
    Gerritsen Women's History:
    Cost: $44,167
    UIUC Level of Interest: High for some

ICCMP PROPOSALS:

ERIC Documents FT (Backfiles 1993-95):
Deadline: Subscribed
Cost: ~$2,700
UIUC Level of Interest: High
Comments: A highly interdisciplinary source, EDX will fund with "promise" of future transfer to Fund 2001.

New and old Cambridge Scienctific databases:
Deadline: 12/19/00
Cost: ?
UIUC Level of Interest: Normal-High
Comments: We may be able to save on things we already have and add new databases at reduced prices.

POSSIBLE UIUC/UIC COOPERATION:

Elsevier:
Cost: $100-125K (Yr1-Yr3)

Wiley Current Protocols:
Cost: $29,000 or less
UIUC Level of Interest: Strong
Comments: Continuing interest from VEX, probable BIX interest: Academic departments subscribe to print even though it is in the Library.

MD Consult:
Cost: $2,800 (1 sim. user)
Comments: Piggyback on current UIC subscription, provided UIUC can be limited technically to 1 user. Danger that high UIUC use could drastically increase cost.

POPULAR TRIALS:

American National Biography:
Cost: $4,000
Comments: Librarians and users alike inquired when this disappeared.

"OBLIGATIONS":

Phase II, JSTOR (General Science):
Cost: $7,500 (One-time) $3,000/yr
Comments: Inquiry from JSTOR on 9/21/00 on why UIUC has not subscribed.

Ecology Library (JSTOR):
Cost: $7,500; $3,000/yr

OTHER:

Increase Sim. Users for WOS?
Cost: $3,250?
Comments: At this early point in the semester, we are experiencing turnaways @ 10 sim. users.

OTHER (not from Fund 2001):

WebFeat:
Deadline: ?
Cost: $37,000-$56,000 (One-Time ) $27,000-$40,000
Comments: High--if fully functional.

*Does NOT include items from cumulated desiderata list, e.g., Historical Index to the New York Times.

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Academic Search Position Update

Title	Search Opened	Search Extended	Search Closes	Search Cancelled	Interviews Scheduled
Head of Preservation	03-01-00		06-30-00		Interviews Completed
Commerce Librarian	01-04-00	04-27-00	05-31-00 or until filled
Afro-American Studies Librarian	03-20-00		06-01-00		Oct 18
Japanese Studies Librarian	04-05-00		06-15-00		Oct 5, 9, 12
Associate University Librarian for Services	05-31-00		07-17-00 or until filled
Research Programmer (Support Specialist)	05-31-00		07-01-00
Visiting Project Coordinator, IL Digitization Institute	09-21-00		10-20-00
Asst Undergrad Lib for Multicultural Services	09-11-00		10-31-00
Cataloger, Original Cataloging Team	09-21-00		11-02-00
Asst Government Information Librarian	09-21-00		11-02-00
Psychology/Speech Communication Subject Specialist	10-03-00		11-15-00

Support Staff Positions Open

Library Clerk II, 50%, Circulation
Library Clerk II, 50%, Circulation
Library Clerk II, 100%, Art and Architecture Library
Library Clerk III, 50%, Asian Library
Library Clerk III, 50%, Government Docs Library
Library Clerk III, 100%, Education Library
Library Clerk III, 100%, Undergraduate Library
Library Technical Assistant, 100%, Undergraduate Library
Library Technical Assistant, 100%, Music Library
Distribution Clerk, 100%
Shipping/Receiving Clerk, 100%, Technical Services

(J. Lowder)

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