Library Office Notes |
University of Illinois Library at Urbana-Champaign |
No. 37, September 15, 2000 Edited by: Dixie L. Trinkle |
| The deadline for submitting items for publication is Wednesday at 5:00 p.m. Send items to L.O.N., 230 Library, MC-522 E-mail: trinkle@uiuc.edu FAX: 217-244-4358 |
| UIUC Staff Delegates: ILA Reaching Forward
South Conference The Library Staff Steering Committee is pleased to announce this year's UIUC delegates to the Reaching Forward South Staff Conference: Indra Aggarwal LSSC wishes to express our appreciation to the UIUC Library Administration and the Library Human Resource's Office for their continuing support of UIUC staff attendance/participation at this Library Staff Conference. A brown bag will be scheduled so that RFS attendees will have the opportunity to share their experience with other library staff. (Pam Lindell) Library Phone Directory Changes Shyamala Balgopal is the Acting South and West Asian Librarian from August 21, 2000-February 20, 2001. She is not Acting Head of the Asian Library through these dates. (Jodi Kiesewetter) Please add Wendy Gregory, Library Clerk, Applied Life Studies Library. Wendy's e-mail address is gregory2@uiuc.edu. (Mary Beth Allen) Please add Diana King, Graduate Assistant, English Library, 3-2220. Diana's e-mail address is dlking@uiuc.edu. Bill Brockman's responsibilities should be listed as: Head; Collection Development. (Bill Brockman) |
The Library Development Office should be listed under the
contact offices section of the directory. Friends telephone number is 333-5683. (Judy Graner) Chris Anderson's phone number is 333-0169. (Chris Anderson) Please add an entry for the TSD Research Programmer: Research Programmer, 220 Library, MC-522, Stephanie Baker, 4-0300. (Barbara Henigman) Please delete Janalyn Moss from the directory. Please add Jennifer Sackett, Preservation, 12 Library, MC-522, 5-0546, sackett@uiuc.edu, and Robert Slater, Collections, 12 Library, MC-522, 5-0546, rslater@students.uiuc.edu. Please change Tonia Roundtree's last name to Roundtree-Dandridge and add her phone number as 5-0398. Tonia should be listed as Chief Library Clerk under Collections in the front of the directory. (Dixie L. Trinkle) Norma Linton's responsibilities should be listed as Book Treatments; Preservation Training and Workshops. (Jodi Kiesewetter) Please add Diane Richardson to the Library of the Health Sciences section of the directory. Diane is a GA and her e-mail address is dlrichar@students.uiuc.edu. (Victoria Pifalo) Please remove Jameatris Johnson Bermingham from the directory. (Rachel Bermingham) |
SEPTEMBER LIBRARY EXHIBITS
Find Your Facts Here: Government Documents is Your
Statistical Resource
Government Documents Library, Main Corridor, South End, Wall Display
Mexico is Celebrating 190 Years of Independence (1810-2000)
Latin American Library Display
The Olympic Games
Mueller Case
A History of Giving
Rare Book Room (September-October)
Lost University of Illinois--"What Once Was - What
Might Have Been"
University Archives, Outside Room 19
University of Illinois Library Office of Development and Public Affairs
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Administrative Council Meeting Minutes
Monday, August 21, 2000
Present: Paula Kaufman, Chair; Jane Block (for Bill Brockman), Bob Burger, Margaret Chaplan, Tina Chrzastowski, Bart Clark, Alan Conrad, Barbara Henigman, Deloris Holiman, Janis Johnston, Barbara Jones, Lyn Jones, Al Kagan, Cindy Kelly, Betsy Kruger, Nancy O’Brien, Sara Randall, Diane Schmidt, Joyce Wright
Absent: Marianna Choldin, Karen Schmidt, Paula Watson
Paula Kaufman welcomed back Nancy O’Brien who is returning from sabbatical. She also welcomed Al Kagan who is representing the Area Studies Division while Karen Wei is on sabbatical and Jane Block who is Bill Brockman’s proxy.
1. Division Coordinator’s Job Description (Chrzastowski, Henigman, Kruger)
Tina Chrzastowski, Barbara Henigman, and Betsy Kruger led a discussion of the "Draft of Division Coordinator Job Description" (revised 8/00) that was circulated prior to the meeting. One of the goals in revising the draft is to place less emphasis on meetings and more emphasis on outcomes. Another is to clarify the apparent disconnect between what division coordinators and the faculty in the units think the division coordinators’ roles are. Issues, such as number of meetings to hold per year that are covered by division or Library bylaws, are not included. It was noted that lines of communication and consideration need to be refined especially concerning non-academic staff. The committee will make further revisions to the document and bring it back to AC for discussion.
Bob Burger and Barbara Jones volunteered to work on a document outlining the role of Unit Heads.
2. Agenda Committee
Joyce Wright and Diane Schmidt volunteered to be on the Administrative Council Agenda Committee to assist Paula with the AC meeting agendas.
3. Graduate Assistant Hiring Procedures (Clark)
Bart Clark reported that revisions to the "Graduate Assistant Hiring Procedures" document have been distributed. He noted that the Library Human Resources Office is the contact point for hiring; contact with the Library School should also go through HR. The purpose of the document and new guidelines is to follow Campus policy and to be consistent internally. AC unanimously approved the guidelines with the following changes (1) clarification for Library funding, (2) year student is in his/her assistantship, (3) name of student, and (4) Social Security Number on the form under the person’s name.
Cindy Kelly distributed specs for the Library Clerk Series. At the next Civil Service meeting, September 13, they will consider whether the specs for the series should be revised. Cindy will send out a request to everyone on LIBNews to gather recommendations for the Civil Service meeting.
4. Other
Betsy Kruger announced that there will be a Welcome Desk on the first floor of the Main Library near the Development case from 10:00 a.m. to 3:00 p.m. on a trial basis during the first two weeks of the semester.
Sara Randall reported that she is involved with ILCSO in drafting an outline of the RFP. A draft may be available in September or October. The RFP is needed as the first step to be completed in the process of addressing the vendor issues.
The staff retreat on August 10 was a successful event with 135-140 people attending. Bob Burger, Cindy Kelly, and Paula Kaufman spent the morning visiting the small groups and observed productive discussions with many people participating. Feedback has been very positive with many recommending that it become an on-going event. Paula’s summary of the recommendations that came forward from the discussions has been posted to LIBNews, and hard copies are available in 230 Library.
The meeting adjourned at 2:30 p.m.
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Library Staff Steering Committee Meeting Minutes
August 9, 2000
I. Minutes of the July 26 meeting were revised and approved.
II. Reports.
A. Admin Council--Report appears on Libnews.
B. Faculty Meeting--no meeting scheduled.
C. Library Reconfig.--nothing to report.
D. Strategic Planning--The original plan was reviewed at a meeting on July 27. B. Burger discussed the concept of the plan. Some think it is too bureaucratic and bogged down. Each division should present ideas concerning the plan.
E. Division meetings--nothing to report.
III. Updates/Discussions
A. Certificates--Blue/green borders were chosen.
B. Morale Report--This is an internal document, but some think more information should be sent out on this matter.
C. Retreat--All plans finalized.
D. Welcome desk--Will have a test period from August 23-September 8 from 10-3.
IV. New Business
A. The LSSC meeting scheduled for August 23 was canceled due to scheduling conflicts.
B. Members should think about the annual LSSC report which will be sent to Libnews and LON.
C. Committee Restructuring--Will be discussed and decisions made before the next election.
D. It was suggested that the Facilities Advisory Committee be formed prior to the date stated in the strategic plan.
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