Library Office Notes |
| University of Illinois Library at Urbana-Champaign |
No. 29, July 21, 2000 Edited by: Dixie L. Trinkle |
| The deadline for submitting items for publication is Wednesday at 5:00 p.m. Send items to L.O.N., 230 Library, MC-522 E-mail: trinkle@uiuc.edu FAX: 217-244-4358 |
| News from the Newspaper Library After several years of outstanding service to users of the Newspaper Library, Stephanie Conlin is leaving. Her last day is Friday, July 21. She will be greatly missed by all who have known her and benefited from her expert knowledge of how to use this vast collection. Please join us in wishing her the very best in her future endeavors. (Sharon Clark) Staff Retreat The Library Staff Steering Committee, in conjunction with the University Librarian's Office, is hosting a staff retreat on Thursday, August 10, 2000, from 8:30 a.m. until 1:00 p.m. at the Levis Center. The retreat will give staff an opportunity to learn how the Library's Strategic Plan will affect them. Also, it will give staff an opportunity to provide input into its implementation. Topics of discussion will include ways to provide the best possible service to our users, the roles that other staff play in the functioning of the library, and ways to increase civil service staff's voice and participation in the daily operation of our Library. The retreat will close with a luncheon from noon to 1:00 p.m. All staff are strongly encouraged to attend. (Library Staff Steering Committee)
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John Littlewood John Littlewood's retirement reception was held on Wednesday, July 5, 2000, in the Rare Book Room. Please stop by the Government Documents Library to sign John's guestbook, and let him know how much his 38+ years of service and support have meant to the University Library, the campus, and to all of us. Vara Siraprapasi, 244-2060, vara@uiuc.edu, has the guestbook and is in 200D Library, Monday-Friday, 8:00 a.m.-4:00 p.m. John is continuing his work on a volunteer basis as the Library's Gay Literature Bibliographer. His new address is the Education and Social Science Library, 100 Library, MC-522. His phone number, 244-2059, and e-mail address, jlittlew@uiuc.edu, remain the same. The Government Documents Library staff wishes John unending happiness in his retirement. Cheers, John! (Mary Mallory) |
JULY LIBRARY EXHIBITS
Celebrate Federal Depository Libraries
Government Documents Library, Main Corridor, South End, Wall Display
Dona Marina (Malintzin) "Slave Princess of Cortes"
Latin American Library Display
James Newton Matthews--First Student at University of
Illinois
Main Hall, Upright Display Case
Number Theory for the Millennium
Rare Book Room (through August)
Lost University of Illinois--"What Once Was -- What
Might Have Been"
University Archives, Outside Room 19
University of Illinois Library Office of Development and Public Affairs
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Electronic Information Resources Committee Meeting Minutes
June 8, 2000
Present: P. Watson (Chair), G. Youngen, L. Miller, D. Ward, K. Kluegel (for Carol Penka), E. Clarage, B. Swann, M. Porta, L. German, K. Schmidt
Absent: C. Penka, S. Randall
I. Budget/Budget Priorities
K. Schmidt reported on the preliminary budget for FY01, and there was a general discussion of options, including cancellations of print and e-resources and possibly holding small group open forums with teaching faculty regarding their readiness to substitute e-format journals for print. The overall view on the last point is that, while libraries elsewhere are perhaps moving more aggressively toward online-only journals, the faculty on this campus may not yet be ready for this change. Further discussion was tabled until the final budget is announced.
II. IDAL
D. Ward reported the administrative module has been fine-tuned, and we are ready to "turn it on."
P. Watson reported there was no news regarding cataloging records. Training is scheduled for June 21, 2000, after which NetLibrary will be added to the Gateway. If no cataloguing records are available, it will be added as "E-Books through NetLibrary" or something similar.
3. OED/American National Biography Megadeal.
P. Watson reported that IDAL will only be able to purchase OED. A decision on whether UIUC wants to participate in the national pricing arrangement for the American National Biography (currently $4,915) was tabled until further information is known about the budget.
III. Announcements
K. Kluegel reported that the Newspaper Committee is in the process of comparing several databases (Poole’s Plus, Opinion Pages, American Periodicals, Proquest, State Capitol Universe) and will make a report to the EIRC of their findings and recommendations.
2. EIRC members will forward their individual ER priority lists for possible end-of-the-year spending to P. Watson. Given the budget picture for FY01, however, any end-of-the-year money may be used to pre-pay the approval plan.
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Executive Committee Meeting MinutesPresent: Paula Kaufman, Margaret Chaplan, Tina Chrzastowski, Tim Cole, Bill Maher, Mary Stuart, Leslie Troutman, Mitzi Williams
I. Approval of the Past Meeting Minutes
The minutes of June 15, 2000, meeting were approved.
II. New Business
A. History Library
Due to Marty Friedman’s sudden death, EC discussed how to cover the History Library until an interim librarian can be appointed. Several possibilities were discussed. It was decided to ask one of the librarians close to the History Library to oversee a few specific responsibilities and ask the staff in the History Library to cover the general day-to-day activities, as they have done previously. Paula will contact the people involved.
Paula will put out a call for applications for the Interim History Librarian position. The position will be an appointment of not more than one year. Applications will be due July 10 and discussed at the July 11 EC meeting.
Other vacancies created were also discussed. Marty’s remaining EC commitment is less than six months; according to the bylaws, it is not necessary to appoint anyone to fill the remainder of her term. Marty would normally have been chair of the Bylaws Committee next year; an election will be necessary to fill this vacancy. CDC will take care of filling her place on the Jewish Studies Committee and the Budget Subcommittee. She was also chair of the Western European Monograph, European blanket order committee. Paula will talk to the people involved.
EC will ask Library Senator Barbara Jones to draft a resolution for the UIUC Senate in honor of Marty.
B. Two questions from a library faculty member
1. Will a Library Annual Report be issued?
Yes, Paula will prepare one for Cindy Ashwill to edit and distribute across campus and to donors.
2. Continuing the practice of not listing salary ranges in job announcements? Has the practice been beneficial?
Several opinions on both sides of the issue were considered. It was decided to list salary as "Commensurate with experience." It is better to be flexible and to invite negotiations in order to attract the broadest possible pool of candidates. Bill Maher will lead a discussion of this at the next Faculty meeting.
C. Request for Latino/Latina and Asian American Librarians
The University made a commitment to open an Asian American Center with a staff of seven people. The Center was reporting to the Provost’s Office and is now assigned to LAS. They are asking for two full time librarians. Paula filled in the background on the request and related that she has talked to several people around campus about the situation. After considering the issues involved, the overall consensus of EC is to support a multicultural librarian who would help meet the needs of other minority groups as well.
Paula and Vice Chair Bill Maher will write letters to explain the views of EC.
D. Request for Kolb-Proust Librarian
EC considered Tom Kilton’s request for a Kolb-Proust librarian for FY2002. It was agreed that the position is important, it is a very successful project, and it does what the Library wanted Digital Initiatives to do. EC discussed how the position fits into the overall Strategic Plan and how it will also be a support position for the Modern Languages Library. They will ask Tom to return his request using the Library form for justification of a new position which will give additional information that is needed for a decision. In addition, a recommendation will be sought from the LIT Committee and comments from the Humanities Division as part of its budget process.
III. Old Business
A. Revised draft of the Guidelines for Non-reappointment of Assistant Professors in Years 2-5 of the Probationary Period
Much of the revised draft of the "Guidelines for Non-reappointment of Assistant Professors in Years 2-5 of the Probationary Period" was taken from the Provost’s Communication #10 document. EC voted unanimously to adopt the policy statement. They will consult PTA before notifying the Faculty and putting it on the PTA web site.
B. Position justification guidelines (Stuart)
Several suggestions were made for revising the Position Justification Guidelines presented by Mary Stuart. EC would like her to add such information as the major activities of this position, the relationship of this position to the other positions in the library, the impact of not filling this position, and whether outside funding is available. They also want to consider similar guidelines for filling a vacant position. Mary will revise the document and bring it back to the committee for approval.
The meeting adjourned at 3:40 p.m.
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Library Staff Steering Committee Meeting MinutesPresent: A. Conrad, J. Gammon, T. Hooker, P. Lindell, L. Roberts, G. Witte
I. Minutes of the June 14, 2000, meeting were revised and approved.
II. Reports
A. Admin. Council - no quorum.
B. Faculty meeting - no meeting.
C. Library Reconfig. - no meeting.
D. Strategic Planning Committee - no meeting until July. The Committee is reviewing the Strategic Plan.
E. Divisional meeting items - no major news.
III. Updates/Announcements
A. The June Word class was completed. Questionnaires from the class participants will be tabulated. Gil Witte will obtain the certificates which will be signed and distributed.
B. Another MS Word 97 Level 1 class is scheduled for August 1-4.
Division reps should collect names of interested staff.
C. An Excel class is scheduled for August (now July). An e-mail memo will be posted. Interested staff should contact their division reps.
IV. New Business
A. Morale issue - problems and solutions. Tony Hooker reviewed the compilation of morale input received so far. Tony will distribute a revised version at the next meeting for the Committee to review prior to meeting with Cindy Mottin Kelly on July 26.
B. A staff retreat has been proposed with Paula Kaufman, Bob Burger, and Cindy Mottin Kelly. The tentative date has been set for August 10, from 8:30a.m. until noon, at the Levis Center. The agenda will be finalized at the next meeting to be forwarded to Admin Council for final approval.
Respectfully submitted,
Jane Gammon
Transcriber
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