Library Office Notes

Absent:  Margaret Chaplan, Tina Chrzastowski, Marty Friedman

I.  Approval of Past Meeting Minutes

The minutes of the May 22, 2000, meeting and the Special Budget Meeting of June 5, 2000, were approved.

II.  New Business

Government Documents Positions:  A letter from Mary Mallory about staffing in Government Documents Library was addressed.  There are two positions that need to be filled; they are not new positions.  Following much discussion, it was decided that one search committee be formed to fill both positions.  Paula will contact those recommended to serve on the committee.

A letter concerning the User Education Committee was received from Sue Searing, suggesting that the committee size be reduced.  It was decided that the committee be comprised of five members from public service units (without specifying divisional affiliation), plus the Undergraduate Library and Reference Library instruction librarians, the Academic Outreach Librarian, and the AUL for Services (ex officio).

EEOC Appointments:  EEOC and Affirmative action positions in the library were discussed. EECO committee members were proposed.  Maher asked if the size of the committee (five) is determined by the campus.  If not, a committee of three might be sufficient.

Multi-cultural Studies Librarian:  The position has been formally approved by the campus. A search committee was suggested.  Paula will contact those recommended to serve on the search committee.

II.  Old Business

Mary Stuart presented draft guidelines for nonreappointment of assistant professors in years 2-5 of the probationary period.  She noted that the Faculty Advisory Committee has urged the Provost to change Communication No. 10 (Guidelines for nonreappointment), so that appeals of the nonreappointment are considered by a committee comprised of persons who did not participate in the original decision not to reappoint.  She proposed a modification to the earlier draft (which was distributed to EC in May, but never discussed) to conform to this principle.

The suggested revision was accepted.  Stuart will prepare a revised draft of the guidelines for review at the next EC meeting.

The meeting adjourned at 3:30 p.m.

Present:  A. Conrad, J. Gammon, T. Hooker, H.J. Kim, C. Kopp, P. Lindell, L. Roberts, G. Witte

A special LSSC meeting was held on June 7 with Bryan Thalhammer and Bob Burger to discuss the schedule and content of the MS Word class in June.

I.  Minutes of the May 24, 2000 meeting were revised and approved.

II.  Reports

A.  Admin. Council--report posted.  Highlights are

1.  The proposal for centralizing original cataloging was debated.  The preferred solution is to hire two new catalogers.

2.  Bob Burger presented orientation proposal.

3.  Hiring of an architect to evaluate several spaces for reconfiguration and other Library projects was discussed.

B.  Faculty meeting--minutes posted.

C.  Library Reconfig.--no report.

D.  Strategic Planning Committee - no meeting until July.

E.  Divisional meeting items - no major news.

III.  Updates/Announcements

A.  Staff training update--committee members discussed numbers of staff interested in the pilot study MS Word 97 Level 1 class and spot allotments by divisions.  This course is for civil service staff only.

IV.  New Business

A.  Morale issue--problems and solutions.  The committee reviewed and discussed input received to date.  Some suggestions to improve morale:

- more social events,
- visits to other departments,
- q and a session in Rm 66 with Paula Kaufman and Cindy Kelly
- staff retreat to discuss issues
- improve communication

B.  Bob Burger discussed class training needing to continue this fall and later.   Paula Kaufman approved monies for classes to continue.  Bob suggested that in the future a staff member could teach the introductory course with the same materials used by CCSO to reduce expense.  Bob will request that Paula K. send a message that work release time is approved for those attending the class.

Respectfully submitted,

Jane Gammon
Transcriber