Library Office Notes

The Library Colloquium Committee and Grad School of Library & Information Science are co-sponsoring a talk by Professor Mary Niles Maack of the Grad School of Education and Information Studies at the University of California, Los Angeles.

"Form Follows Function:  Reflection on the Architecture of the Printed Book
as the Key to its Future in the Electronic Environment"

Please join us on:

Thursday, May 25, 2000
1:30 p.m. to 3:00 p.m.
Room 109 GSLIS Building

Library Staff Steering Committee Meeting Minutes
April 26, 2000

Present:  A. Conrad, J. Gammon, T. Hooker, H. J. Kim, P. Lindell, E. Schroeder, D. Walter,
J. Wiles, and G. Witte

Welcome to Tony Hooker, replacing Andy Bendel, as Social Sciences Division rep and to Jane Wiles, replacing Barb Trumpinski-Roberts, as Life Sciences Division rep.

I.  Minutes of the April 12, 2000, meeting were revised and approved.

II.  Reports

A.  Admin. Council - minutes have been posted

        - discussion of Awards program

        - revised draft of Unit Annual Reports format

        - Policy of Transporting Materials of Value

B.  Faculty meeting - minutes have been posted

        - upcoming Faculty/Academic Professional's retreat addressing 'Assessing our Service          Culture'

        - discussion regarding Faculty committees

        - Paula Watson reported on the campus Scholarly Communications seminar held on April 18

        - Sue Searing presented a petition to retire Chief Illiniwek

C.  Library Reconfig. - no meeting.  Waiting on start of Phase One before meeting again.

D.  Strategic Planning Committee - no meeting until June.

E.  Cataloging Task Force - report will be presented to AC on May 1.  (Has since gone to divisions for discussion and posted to LibNews)

III.  Updates/Announcements

A.  Staff training survey update - about 50 responses so far.  Pam Lindell will send out another reminder.

B.  LSSC e-mail - LSSC will be getting an e-mail account

C.  E-mail training - Aart Olsen of Systems is planning to have presentations on NetScape e-mail after the semester is over.  This is to be a presentation with handouts and examples to be held in Room 66.

IV.  New Business

A.  Questions were discussed for the Human Resource Officer candidates.

B.  Awards committee want to make awards during this fiscal year.

Respectfully submitted,

Jane Gammon
Transcriber

Present:  Paula Kaufman, Margaret Chaplan, Tina Chrzastowski, Tim Cole, Marty Friedman, Mary Stuart, Leslie Troutman, and Mitzi Williams

Absent:  Bill Maher

I.  Approval of the Past Meeting Minutes

The minutes of the April 10, 2000, meeting were approved, as corrected.

II.  New Business

1.  Assistant Engineering Librarian Position

A request from Bill Mischo for an Assistant Engineering Librarian (replacing retiring Barbara Loomis) was discussed.  While many agreed that a librarian for this position is needed, EC is asking for justifications for each vacated position so comparisons can be made.  Paula has asked Bill for a justification, and this item will appear on the next agenda.

Mary Stuart will draft guidelines for a justification statement for new positions, and Tim Cole will draft visiting position guidelines.  Both documents will be considered for approval at the next EC meeting.  One of EC’s goals is to have a database to refer to when questions about positions arise.

2.  Henigman to return to full-time 8/21/00

Barbara Henigman is returning to full-time employment in August.

3.  Replacement needed on a Visiting Committee

A library faculty member requested a replacement on their Visiting Committee.  A name was suggested, and Paula will follow up on it.

4.  Other new business

A question arose about listing people with Emeritus/Emerita Status in the Library Staff Directory.  EC decided to list them, if they want to be listed.  They will be asked to provide their e-mail address and, at their discretion, their home address and home phone number.  They will also be listed on the Library web directory with a link to their home page.

Everyone who retires will be considered for Emeritus/Emerita Status.  EC will ensure that the necessary papers will be written.

Daniel Greenstein will visit the Library on May 2.  His talk about technical maintenance should be helpful in addressing some areas of concern.

The Library Information Technology Committee (LIT) met a couple of times.  They need an inventory of projects and an idea of the infrastructure of the Library.  EC will consider whether or not a permanent position is needed to cover this area.

The meeting adjourned at 3:20 p.m.