Library Office Notes

MARCH LIBRARY EXHIBITS

Look How Far We've Come:  200 Years of Census Data
Government Documents Library, Main Corridor, South End, Wall Display

Contemporary Mexican Music Groups
Latin American Library Display

Women's History Month
Main Corridor

La Litterature Africaine Francophone:  Le cote Feminin/Francophone African Literature:  The Woman's Side
Modern Languages and Linguistics Library

The Young and the Restless:  Scripts in the
Rare Book and Special Collections
Rare Book Room (through March 30, 2000)

The Advertising Council:  Six Decades of Public Service Advertising
University Archives (Outside Room 19)

American Film Institutes Life Achievement Award ... And the Winner is ...
Undergraduate Library Media Center
(March 1, 2000-May 30, 2000)

(University of Illinois Library Office of Development and Public Affairs)

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The Library Colloquium Committee Presents:

"In Words We Trust"
a talk by
ADAN GRIEGO
Curator for Latin American, Mexican American and Iberian Collections
Green Library, Foreign Languages and Area Collections
Stanford University

"Sometimes words have a way of escaping from us and in that process they change meaning.  These new meanings express new and different realities of looking at identities, be they ethnic, sexual or personal.  How to capture these identities in our work, whether virtual or real, is one of our challenges as librarians."

Thursday, March 23, 2000
1:30-3:30 p.m.
Grainger Student Commons, Room 233
Grainger Engineering Library--UIUC Campus
1301 West Springfield Avenue
Urbana, IL  61801

Sponsored by the University of Illinois at Urbana-Champaign

For more information, call:  333-7998
or e-mail:  bstaff@uiuc.edu
or http://www.library.uiuc.edu/colloquium

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University of Illinois Graduate School of Library and Information Science--
Library School Alumni Association Seeks Award Nominations

(Susan K. Barrick)

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Executive Committee Minutes
Meeting of Monday, February 14, 2000.

The meeting adjourned at 2:45 p.m.

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Collection Development Committee
Meeting Minutes
February 22, 2000

Present:  G. Youngen, M. Stuart, M. B. Allen, S. Clark, N. Romero, T. Kilton (for M. Friedman), L. Rudasill, D. Burgard, L. German, P. Watson, L. Wiley, L. Miller, K. Schmidt (chair), S. Randall (guest)

CD-ROM NETWORKING POLICY:  Paula Watson and Sara Randall presented a draft of a policy to address concerns regarding the networking of CD-ROMs in our library.  The draft discusses the technical difficulties with networking CD-ROMs and proposes a process by which all CD-ROMs can be reviewed for networking potential and priority.  The procedure requires that all CD-ROM requests go to the EIRC first, with references from two sites that have successfully networked the title if possible.  A six weeks lead time before ordering should be built into the request cycle to allow EIRC and the systems office to review the request and make recommendations.  The draft will be taken to Administrative Council for further discussion and approval.

BUDGET UPDATE:  Schmidt reviewed the work of the Budget Subcommittee in finalizing the 40% budget request form which will soon be available to fund managers.  Holiman prepared a report on serial price increases and the potential to have end-of-the-year money available.  The overall price increase is now 6%.  It appears that we will have most of the serials inflation reserve fund available to spend between now and June 30.  This is about $185,000, of which the approval plans will need about $50,000-60,000, according to German.  Watson reported that the CIC has recently requested that our Web of Science payment be put on another payment schedule that requires an additional payment in this fiscal year of about $90,000.  We could opt to pay it all now from the inflation reserve or pay it in 2 parts.  Watson can provide $25,000 from the e-resources money this year.  CDC needs to make a recommendation about this payment to Schmidt soon.  We can also give the money back to subject funds as we did last year or have a competition.

GENERAL FUNDS:  Schmidt handed out a table of recommendations on restructuring of the general funds, developed by the CDC Budget Subcommittee.  CDC representatives should take the recommendations back to the divisions for discussion and feedback.   She will also send out an e-mail regarding some recommendations on changes in the Librarian’s Reserve and other general funds, requesting feedback.

MEMBERSHIPS (PERSONAL VS. INSTITUTIONAL):  German reported that she is sometimes asked if the Library will set up personal memberships to associations, etc., to save the library the costs of institutional memberships.  German and Schmidt did a quick survey of CIC acquisitions and collections librarians and found that no other libraries allow personal memberships, mainly for ethical reasons and sometimes for practical reasons.  German stated we should adhere to the policy that we not purchase personal memberships in place of institutional memberships.

UNDERGRADUATE LIBRARY APPROVAL PLAN:  German reported that the plan, built on general term paper topics, was about to start.

CATALOGING TASK FORCE:  German gave a brief report on the work of the Cataloging Task Force.

PHONE FICHE:  Stuart led a discussion regarding the possible cancellation in Reference of the phone fiche collection.  It has traditionally come from UMI page credits, which have not been available for awhile.  German noted that UMI had brought our account up to date and, as a result, our account was in deficit for a while. We now have money available, so the decision should rest on the use and not payment difficulties.   There was general support to retain this for historical research, and the request was made that the CDC representatives ask for feedback from divisions on this.  We also discussed canceling the paper copy of Dissertation Abstracts.  The electronic version is very stable.  Feedback is requested on this as well, for reporting at the March meeting.

ANNOUNCEMENTS/OTHER:  Schmidt handed out information on the Santa Fe Open Archive convention for archiving of materials.  German announced that a NetLibrary demonstration is being held March 29, 2:00, for the library faculty and staff.   Watson reported that this is being considered for an IDAL purchase.  Watson also noted the Chadwyck-Healey demonstration of a new electronic version of Harper's Monthly and other products on February 23.  German reminded selectors that orders should be placed now to be sure to spend money out.

The next meeting is scheduled for March 28, 2:00, 428 Library.

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Minutes of the Library Staff Steering Committee Meeting
February 23, 2000

Present:  A. Bendel, A. Conrad, J. Gammon, H. J. Kim, C. Kopp, P. Lindell,
L. Roberts, D. Walter, and G. Witte

I.  Minutes of the February 9, 2000, meeting were revised and approved.

II.  Reports

A.  Admin. Council--Barb Henigman presented a report on the cataloging error survey. Will follow up in six months with another report.

--a task force will be called to update/revise the Library's Gateway homepage
--a discussion was centered on the need for all gifts $ grants to be properly noted and acknowledged. In most cases, the Development Office should be notified.
--a suggestion was proposed that a document should be maintained for gifts and grants.
--a Library Users with Disabilities report was discussed.

B.  Faculty meeting--Karen Schmidt confirmed budget contingency plans for materials budgets are required.  Serials cancellations are an option--Acquisitions Team homepage has a list of FY2000 serial cancellations to date.  The 40% request form will be distributed soon.

--discussion of recruiting packets for potential candidates for faculty position - creation of web pages for specific positions
--Strategic Plan update
--proposed revisions of Visiting Committee Report Guidelines.
--creation of a Library committee database containing names of all committees and members.
--Caroline Szylowicz gave a report on the "Proust 2000" Symposium to be held on campus in April.

C.  Library Reconfig.--no meeting.

D.  Strategic Planning Committee

--establishing tasks for the next two fiscal years, which
--will be reviewed at a faculty retreat May 15
--report to the Library mid June
--in September, start next plan for completion in Dec

E.  Cataloging Task Force--They are reviewing the total process of receiving a book from the initial order to its final shelving.

III.  Updates/Announcements

A.  Signage for the outside bookdrop has changed due to the closure of the Gregory Drive entrance to the parking lot.  The old sign has been relocated to the 6th Street entrance, and new signs have been placed inside the parking lot and on the side of the west face of the Library.

IV.  New Business

A.  Training program--A sub-committee has been set up to move along the task LSSC has been given to evaluate training options.  A draft was presented on the first step--to canvass staff about classes they have already taken.

B.  LSSC Bylaws--Discussed issues regarding divisional representation and LSSC division versus Library divisions.  Tabled for later discussion.

C.  The deadline for submittals for the staff ALA scholarship was announced and posted to Libnews/LON.  A sub-committee to evaluate submittals was formed.

Respectfully submitted,

Jane Gammon
Transcriber

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