Equal Employment Opportunity Officer(s) in the Library

Charge

Since equal employment opportunity is a commitment made by the University, the Library EEO Officer(s) must follow the guidelines set by the University. From the guidelines:

“The equal employment opportunity officer (EEOO) is at the college/administrative unit level and is charged with oversight responsibilities of ensuring the search process is applied consistently with the University’s affirmative action plan and implementing diversity initiatives for faculty and staff across the college/administrative unit are implemented. In academic colleges, the EEOO must be a tenured faculty member; in administrative units, the EEOO must be a senior administrator. The EEO vice chair will assist with the responsibilities listed for the EEOO and should be a senior administrator with significant human resources and search expertise. The college/administrative unit may also appoint assistant EEO vice chairs who assist with the EEOO/vice chair role. These roles are appointed by the dean/executive officer of the college/administrative unit and can be submitted to the Office for Access and Equity by sending an email to accessandequity@illinois.edu.”

  • Within the Library the EEO ffficer(s) has the responsibility to review the job descriptions to ensure that the requirements do not cause exclusion of candidates from protected classes. The EEO officer(s) should use documentation provided by the chair of the Search Committee to review procedures followed by the Search Committee and to ensure that all EEO guidelines and procedures have been met.
  • The EEOO for the Library is also the Executive Committee (EC) Search Liaison, in this role the Search Liaison functions as a go-between with EC, search committees, Faculty and AP Search Coordinator , and the EEO Vice-Chair, to assist with the progression of the search.

EEOO duties include:

  • Monitoring the search and selection procedures to ensure equal opportunity.
  • Reviewing all goals and timetables, particularly of those units where the proportions of designated classes in the unit fall substantially below the proportion of designated classes in the field or category.
  • Assisting units in developing affirmative action recruitment plans.
  • Reviewing the Summary Form for Proposed Academic Appointments:
    • Carefully review the AA Summary form. Remember that when the Office of Affirmative Action receives this form, the appointment has already been made.
    • The EEO chair is responsible for questioning the search committee members if he/she finds anything unusual or wrong with the search process.
    • The AA Summary form includes a checklist on the reverse side that lists information that the EEO chair should review.
  • Performing other duties that may be assigned to aid affirmative action and equal employment opportunity objectives.

Search Liaison duties include:

  • Keeping documentation up to date of current searches and search committee make-ups in the EC folder.
  • Meeting regrually with the Faculty and AP Search Coordinator , the EEO Vice-Chair, and other relevant parties to stay up to date on various open searches.
  • Being available to chairs or other committee members to provide comments from EC on search description and generally answer questions about a particular search and will bring information back to EC as needed.

Officer Details

EEO Officer/EC Search Liaison: In academic colleges, the EEOO must be a tenured faculty member. In the Library the EEOO/EC Search Liaison is a current member of Library EC.

Vice-Chair: In academic colleges the vice-chair should be a senior administrator with significant human resources and search expertise.

Assistant Vice-Chair: Assistant vice-chairs may be appointed who are tenured faculty or senior administrators who assist with the EEOO/vice chair role.

These roles are appointed by the Dean (in consultation with the Executive Committee) and can be submitted to the Office for Access and Equity by sending an email to accessandequity@illinois.edu.