{"id":985,"date":"2022-09-08T16:15:27","date_gmt":"2022-09-08T16:15:27","guid":{"rendered":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/?page_id=985"},"modified":"2026-10-22T19:51:51","modified_gmt":"2026-10-22T19:51:51","slug":"hourly-employment-policies-and-guidelines","status":"publish","type":"page","link":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/home\/human-resources\/job-performance-fundamentals\/hourly-employment-policies-and-guidelines\/","title":{"rendered":"Hourly Employment Policies and Guidelines"},"content":{"rendered":"<p>Hourly Employment includes: Academic Hourly, Extra Help, Graduate Hourly, &amp;\u00a0 Undergraduate Hourly<\/p>\n<p><em> If you have any questions regarding these policies please contact the Hourly Employment Coordinator, Grace Flavin <a href=\"mailto:gflavin@illinois.edu\">gflavin@illinois.edu<\/a> or Library HR <\/em><a href=\"mailto:libraryhr@library.illinois.edu\"><em>libraryhr@library.illinois.ed<\/em>u <\/a><\/p>\n<p>To begin the process of hiring an hourly employee, please review the <a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/recruiting-hiring-and-onboarding\/recruiting\/\"><span style=\"text-decoration: underline\">Recruitment\/Search Process<\/span><\/a> page.<\/p>\n<div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Scheduling - All Hourly Employment Groups<\/span> <\/div>\n<ul>\n<li><strong>When scheduling breaks and meal periods for hourly employees working less than 7.5 hours, please review and reference:\u00a0<\/strong>\n<ul>\n<li><a href=\"https:\/\/www.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2026\/02\/2026_LibraryHR_BestPracticeGuide_SchedulingHourlyBreaksAndMealPeriods.pdf\">Library HR Best Practice Guide Scheduling Hourly Employee Breaks and Meal Periods<\/a>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Undergraduate Student<\/span> <\/div>\n<h5><\/h5>\n<p><em><strong>An undergraduate student employee at Illinois currently enrolled and taking a certain amount of credit hours for the semesters of the appointment, as approved by the Office of Student Financial Aid (OSFA), Student Employment.\u00a0<\/strong><\/em><\/p>\n<ul>\n<li><strong>Eligible to Start:<\/strong> As soon as they become an enrolled student; and,\n<ul>\n<li>Supervisor MUST first receive automated JOYCE &#8211; approval email<\/li>\n<\/ul>\n<\/li>\n<li><strong>Pay Rates:<\/strong> $15, typically aligns with minimum wage, as determined based on duties\n<ul>\n<li>If requesting higher rate, justification\/notes need to be included in the JOYCE request<\/li>\n<li>OSFA, Student Employment &#8211; provides <a href=\"https:\/\/www.osfa.illinois.edu\/types-of-aid\/employment\/regulations\/wages\/\">Classifications and Scale of Biweekly Wages for Student Employees<\/a><\/li>\n<\/ul>\n<ul>\n<li>Bi-weekly payroll schedule<\/li>\n<\/ul>\n<\/li>\n<li><strong>Benefits:<\/strong> N\/A &#8211; Hourly student employees are <span style=\"text-decoration: underline\">not eligible<\/span> for additional employment benefits, including Holiday Pay<\/li>\n<li><strong>Hours Per Week: 20-28 hours per week<\/strong>\n<ul>\n<li>International students will have an understanding of their employment eligibility prior to seeking employment and any limitations to the number of hours they may work.\n<ul>\n<li>International Student and Scholar Services (ISSS): 20 hours\/week MAX during the Fall and Spring semesters (and Summer if it is your first or last semester of registration) for <a href=\"https:\/\/isss.illinois.edu\/students\/f1j1-nonimmstatus\/\"><span data-olk-copy-source=\"MessageBody\">International Student (Employment Drop Down)<\/span><\/a><\/li>\n<\/ul>\n<\/li>\n<li>OSFA: <a href=\"https:\/\/www.osfa.illinois.edu\/types-of-aid\/employment\/regulations\/guidelines-policies\/\"><span role=\"link\">Enrollment Requirement and Maximum Work Hours<\/span><\/a><\/li>\n<li>Supervisor approval required in advance of any overtime. Eligible if approved to work more than 40-hours within a week.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Ending Undergraduate Hourly Positions:<\/strong> Dates determined by OSFA, but generally, if their last term of enrollment was in the Spring, they may continue to work their Undergraduate Hourly position until the day prior to the subsequent Fall Academic Year begins. Then, needs to transition to another capacity if continuing employment (Graduate Hourly, Extra Help, or Academic Hourly).<\/li>\n<\/ul>\n<div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Graduate Hourly<\/span> <\/div>\n<h5><\/h5>\n<p><em><strong>A graduate hourly is a graduate student position working on an hourly basis for temporary special projects. The student must be registered in the Graduate College for the semesters of the appointment.<\/strong><\/em><\/p>\n<ul>\n<li><strong>Eligible to Start:<\/strong> Upon starting graduate level classes at the university; and,\n<ul>\n<li>Supervisor MUST first receive automated approval email that the position has been approved through JOYCE.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Ensure the position description accurately describing a Graduate Hourly position. For questions regarding this, please reach out to your Unit Head or AUL. <\/strong><\/li>\n<li><strong>Pay Rates:<\/strong> $15 &#8211; up to &#8211; $31.03 typically falls within the minimum wage and the GA\/PGA hourly-equivalent rate, as determined based on duties\n<ul>\n<li>If requesting higher rate, justification\/notes need to be included in the JOYCE request<\/li>\n<li>Library HR maintains the <a href=\"https:\/\/www.library.illinois.edu\/bhrsc\/human-resources\/recruiting-hiring-and-onboarding\/recruiting\/recruiting-for-graduate-hourly-student-positions\/university-library-hr-grad-hourly-pay-guidelines\/\" target=\"_blank\" rel=\"noopener\">Graduate Hourly Pay Rate Guidelines for University Library Supervisors<\/a> as a reference when determining the appropriate rate.<\/li>\n<li>Bi-weekly payroll schedule<\/li>\n<\/ul>\n<\/li>\n<li><strong>Benefits:<\/strong> N\/A &#8211; Hourly student employees are <span style=\"text-decoration: underline\">not eligible<\/span> for additional employment benefits, including tuition waivers and Holiday Pay<\/li>\n<li><strong>Hours Per Week: <\/strong>Varies based on individual&#8217;s circumstances\n<ul>\n<li>26.8 hours\/week across all hourly employment, preferably if also holding an assistantship<\/li>\n<li class=\"scriptor-paragraph\">International students will have an understanding of their employment eligibility prior to seeking employment and any limitations to the number of hours they may work.\n<ul>\n<li>International students follow the OSFA, <a href=\"https:\/\/www.osfa.illinois.edu\/types-of-aid\/employment\/regulations\/guidelines-policies\/\" target=\"_blank\" rel=\"noopener\"><span role=\"link\">Enrollment Requirement and Maximum Work Hours\u00a0<\/span><\/a><\/li>\n<\/ul>\n<\/li>\n<li>Supervisor approval required in advance of any overtime. Eligible if approved to work more than 40-hours within a week.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Ending Graduate Hourly Positions:<\/strong> If no longer in &#8216;student status&#8217; (Graduation or ceasing studies), Graduate Hourly positions must end.\n<ul>\n<li>You may request to hire them in an Academic Hourly or Extra Help capacity<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Academic Hourly<\/span> <\/div>\n<h5><\/h5>\n<p><em><strong>Academic Hourly employees hold are appointed on a temporary or intermittent basis. Roles are predominately research or teaching based and intended for those who hold a bachelor&#8217;s degree or higher. Hourly job for individuals NOT registered as a student at the University at any time during the duration of their position.<\/strong><\/em><\/p>\n<ul>\n<li>Please review the <span style=\"text-decoration: underline\"><a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/recruiting-hiring-and-onboarding\/recruiting\/recruiting-for-academic-hourly-extra-help-positions\/\">Academic Hourly &amp; Extra Help Recruitment<\/a><\/span> page for more information on these employee classes and how to request them.<\/li>\n<li><strong>Student Status:\u00a0<\/strong>NOT registered as a student at the University Of Illinois\n<ul>\n<li>If at any time they register for classes, their Academic Hourly position must end PRIOR to them beginning any classes.<\/li>\n<li>Upon their registration, Academic Hourly positions must end and you may submit a request to employ them in an hourly student capacity.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Pay:<\/strong> Determined based on the job duties\n<ul>\n<li>Typically $15 &#8211; up to &#8211; $31.03\n<ul>\n<li>Between minimum wage and the hourly-equivalent <a href=\"https:\/\/www.library.illinois.edu\/bhrsc\/home\/human-resources\/recruiting-hiring-and-onboarding\/recruiting\/recruiting-for-graduate-hourly-student-positions\/university-library-hr-grad-hourly-pay-guidelines\/\">GA\/PGA rate<\/a>, as determined based on duties.<\/li>\n<\/ul>\n<\/li>\n<li>Bi-weekly payroll schedule<\/li>\n<\/ul>\n<\/li>\n<li><strong>Benefits:\u00a0<\/strong>Typically academic hourly appointments are <span style=\"text-decoration: underline\">not eligible<\/span> for benefits, including Holiday Pay; however,\n<ul>\n<li>Academic Hourly employees that work 30 hours a week or more may be eligible for limited <a href=\"https:\/\/www.hr.uillinois.edu\/benefits\/aca\" target=\"_blank\" rel=\"noreferrer noopener\">health<\/a>\u00a0and\u00a0<a href=\"https:\/\/www.hr.uillinois.edu\/cms\/One.aspx?portalId=4292&amp;pageId=2111314\" target=\"_blank\" rel=\"noreferrer noopener\">leave<\/a>\u00a0benefits.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Hours Per Week:<\/strong> Up to 40\n<ul>\n<li>Supervisor approval required in advance of any overtime. Eligible if approved to work more than 40-hours within a week.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Extra Help<\/span> <\/div>\n<h5><\/h5>\n<p><em><strong>Extra Help employees are appointed to temporary civil service roles to fill intermittent or emergent needs and are paid on the basis of service hours provided. Hourly job for individuals NOT registered as a student at the University at any time during the duration of their position.<\/strong><\/em><\/p>\n<ul>\n<li>Please review the <span style=\"text-decoration: underline\"><a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/recruiting-hiring-and-onboarding\/recruiting\/recruiting-for-academic-hourly-extra-help-positions\/\">Academic Hourly &amp; Extra Help Recruitment<\/a><\/span> page for more information on these employee classes and how to request them.<\/li>\n<li><strong>Student Status:\u00a0<\/strong>NOT registered as a student at the University Of Illinois Urbana Champaign\n<ul>\n<li>If at any time they register for classes, their Extra Help position must end PRIOR to them beginning any classes.<\/li>\n<li>If you wish to continue their hourly employment, you will need to add an appropriate hourly position<\/li>\n<\/ul>\n<\/li>\n<li><strong>Pay:<\/strong> Set rate based on the Civil Service equivalent title &#8211; which is determined based off the duties of the position\n<ul>\n<li>Bi-weekly payroll schedule<\/li>\n<\/ul>\n<\/li>\n<li><strong>Benefits:\u00a0<\/strong>Typically extra help appointments are <span style=\"text-decoration: underline\">not eligible<\/span> for benefits, including Holiday Pay; however,\n<ul>\n<li>Extra Help employees that work 30 hours a week or more may be eligible for limited <a href=\"https:\/\/www.hr.uillinois.edu\/benefits\/aca\" target=\"_blank\" rel=\"noreferrer noopener\">health<\/a> and <a href=\"https:\/\/www.hr.uillinois.edu\/cms\/One.aspx?portalId=4292&amp;pageId=2111314\" target=\"_blank\" rel=\"noreferrer noopener\">leave<\/a> benefits.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Hours Per Week: <\/strong>Up to 37.5\n<ul>\n<li>Supervisor approval required in advance of any overtime. Eligible if approved to work more than 37.5-hours within a week.<\/li>\n<\/ul>\n<\/li>\n<li><strong>900 hour limitation:<\/strong> Upon or before the employee reaches 900 hours of Extra Help work in any consecutive 12 calendar months, the employee must take a 30 day break from all Extra Help appointments and a 6 month break if they have accumulated 900 hours for one Extra Help position. It is the responsibility of the department and the employee to closely monitor hours each pay period to ensure that the employee does not exceed the 900-hour limitation.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Hourly Employment includes: Academic Hourly, Extra Help, Graduate Hourly, &amp;\u00a0 Undergraduate Hourly If you have any questions regarding these policies please contact the Hourly Employment Coordinator, Grace Flavin gflavin@illinois.edu or Library HR libraryhr@library.illinois.edu To begin the process of hiring an hourly employee, please review the Recruitment\/Search Process page. When scheduling breaks and meal periods for [&hellip;]<\/p>\n","protected":false},"author":596,"featured_media":0,"parent":191,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-985","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/985","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/users\/596"}],"replies":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/comments?post=985"}],"version-history":[{"count":21,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/985\/revisions"}],"predecessor-version":[{"id":2228,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/985\/revisions\/2228"}],"up":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/191"}],"wp:attachment":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/media?parent=985"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}