{"id":832,"date":"2022-08-09T19:46:20","date_gmt":"2022-08-09T19:46:20","guid":{"rendered":"http:\/\/wordpress.library.illinois.edu\/bhrsc\/?page_id=832"},"modified":"2026-02-23T23:01:08","modified_gmt":"2026-02-23T23:01:08","slug":"approving-time-reporting-for-non-exempt-civil-service-and-hourly-employees","status":"publish","type":"page","link":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/job-performance-fundamentals\/time-reporting-and-payroll\/approving-time-reporting-for-non-exempt-civil-service-and-hourly-employees\/","title":{"rendered":"Approving Time Reporting for Non-Exempt Civil Service and Hourly Employees"},"content":{"rendered":"<div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">General Information<\/span> <\/div>\n<ul>\n<li>The departmental supervisor is responsible for the reviewing the timesheets for accuracy and approving the timesheet by the given deadline.\u00a0 Banner Self-Service provides access for Time Sheet Entry.<\/li>\n<li>Approvers cannot approve their own time. If an Approver is also an hourly employee required to submit time, a Proxy or Superuser other than the designated Approver must approve the Approver\u2019s time.<\/li>\n<li>Approval of timesheets is generally due the Friday at the end of the pay period unless otherwise noted due to Holiday schedule.\u00a0 Please see full calendar\u00a0 <a href=\"https:\/\/www.obfs.uillinois.edu\/payroll\/schedules\/\"><span style=\"text-decoration: underline\">https:\/\/www.obfs.uillinois.edu\/payroll\/schedules\/<\/span><\/a><\/li>\n<li>The following errors could cause delay of payment\n<ul>\n<li>Timesheet not submitted by employee<\/li>\n<li>Timesheet not approved by supervisor<\/li>\n<li>Inaccurately reported time<\/li>\n<li>Timesheet submitted after the deadline<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Access to Approve Timesheets<\/span> <\/div>\n<ul>\n<li>Unit Head sends request to <a href=\"mailto:libraryhr@library.illinois.edu\"><span style=\"text-decoration: underline\">libraryhr@library.illinois.edu<\/span><\/a><\/li>\n<li>The employee that will be approving needs to fill out Form &#8211; <a href=\"https:\/\/process.uillinois.edu\/Runtime\/Runtime\/Form\/UI.AITS.SAM.InfoSecurityCompliance.Forms.InfoSecurityComplianceForm\/\"><span style=\"text-decoration: underline\">https:\/\/process.uillinois.edu\/Runtime\/Runtime\/Form\/UI.AITS.SAM.InfoSecurityCompliance.Forms.InfoSecurityComplianceForm\/<\/span><\/a><\/li>\n<\/ul>\n<div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Instructions<\/span> <\/div>\n<ul>\n<li>The <span style=\"text-decoration: underline\"><a href=\"https:\/\/i-links.illinois.edu\/?ref=mrgAAKrLcdNGRSlBMzkfCZUSfbjm0lZ0AQAAAMGRX6ePMHIhUrOJmIhTJcGG5_VOOWem1o9KtoVbouelu45Wdh9rOwx7Mg5A27AMEq5uTAZA0at6ZLadfMzKw7iZLDKdGpayD06idUk9b_65MrU2FljQvHCRnhG10ki59WSSQAFy44AMD677xD60RRVx_UdLGJmqeTEi7YrVMryEBGzy8QESirlyPwzDcpAKKrQGj-03_uEqiw41qwAcoWPyoAHalRs0fqIQrGGnJyoUPromgAYRfkjko7DyhJgpVC_Gxiv9mDtZGIhiQpP0QPg\">Web Time Entry 9x Resource Page<\/a><\/span> has job aids and videos.<\/li>\n<li>Ensure if an hourly employees worked an uninterrupted shift, less than 7.5 hours, they appropriately accounted for their scheduled breaks and meal periods. You may reference the <a href=\"https:\/\/www.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2026\/02\/2026_LibraryHR_BestPracticeGuide_SchedulingHourlyBreaksAndMealPeriods.pdf\">Library HR Best Practice Guide Scheduling Hourly Employee Breaks and Meal Periods<\/a>.<\/li>\n<\/ul>\n<p><strong>Approval instructions<\/strong><\/p>\n<ul>\n<li><a href=\"https:\/\/apps.uillinois.edu\/\">https:\/\/apps.uillinois.edu\/<\/a><br \/>\nBanner Self-Service<br \/>\nClick on the \u201cI\u201d for our campus<br \/>\nThree cards will show, click on the Employee self-service card \u2013 <strong>Employee Dashboard<\/strong><br \/>\nRight side under My Activities \u2013 click on <strong>Approve Time<\/strong><br \/>\nTop right \u2013 click on <strong>Proxy or Super User<\/strong><br \/>\nUnder Act as a Proxy for: \u00a0click on<strong> Amy Dannowitz<\/strong> (down arrow if you have other choices)<br \/>\nClick on the blue box at the bottom right <strong>Navigate to Time &amp; Leave Approvals application<\/strong><br \/>\nScroll down and you will see the list of employees under the org codes you approve.<br \/>\nClick on the employee\u2019s name and you will be able to preview the timesheet.<br \/>\nThe <strong>approve<\/strong> is at the bottom right.\u00a0 There is also a <strong>return for correction<\/strong>.<\/li>\n<\/ul>\n<div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Shift Differential<\/span> <\/div>\n<ul>\n<li>When employees in GROUP H classifications are assigned to a shift by the University that requires a <strong>majority of the hours worked to occur after 5:00 p.m. and before 6:00 a.m<\/strong>., the employee(s) shall be paid, in addition to their basic <strong>straight time hourly rate, a differential of fifty cents (50\u00a2) per hour for all hours worked on the shift.<\/strong><\/li>\n<li>Timesheet entry as Premium Rate 50<\/li>\n<\/ul>\n<p style=\"text-align: left\"><div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Questions<\/span> <\/div><\/p>\n<p>Direct any questions on timesheet procedures and leave benefit procedures to Library Human Resources, <a href=\"mailto:libraryhr@library.illinois.edu\"><span style=\"text-decoration: underline\">libraryhr@library.illinois.edu<\/span><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The departmental supervisor is responsible for the reviewing the timesheets for accuracy and approving the timesheet by the given deadline.\u00a0 Banner Self-Service provides access for Time Sheet Entry. Approvers cannot approve their own time. If an Approver is also an hourly employee required to submit time, a Proxy or Superuser other than the designated Approver [&hellip;]<\/p>\n","protected":false},"author":596,"featured_media":0,"parent":617,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-832","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/832","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/users\/596"}],"replies":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/comments?post=832"}],"version-history":[{"count":20,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/832\/revisions"}],"predecessor-version":[{"id":2331,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/832\/revisions\/2331"}],"up":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/617"}],"wp:attachment":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/media?parent=832"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}