{"id":509,"date":"2022-07-20T21:54:17","date_gmt":"2022-07-20T21:54:17","guid":{"rendered":"http:\/\/wordpress.library.illinois.edu\/bhrsc\/?page_id=509"},"modified":"2024-01-24T20:13:50","modified_gmt":"2024-01-24T20:13:50","slug":"time-sheet-instructions-for-hourly-employees","status":"publish","type":"page","link":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/job-performance-fundamentals\/time-reporting-and-payroll\/time-reporting-for-non-exempt-civil-service-and-hourly-employees\/time-sheet-instructions-for-hourly-employees\/","title":{"rendered":"Time Sheet Instructions for Hourly Employees"},"content":{"rendered":"<p>Reminders:<\/p>\n<ul>\n<li><strong>New employees should always check with their supervisor for the unit&#8217;s deadline and submission procedures.<\/strong><\/li>\n<li>Pay periods run for two week intervals, Sunday through Saturday.<\/li>\n<li>You must submit your hours worked with a time sheet each pay period.<\/li>\n<li>Fill out your time sheet on the last shift of each pay period.<\/li>\n<\/ul>\n<p>To fill out a time sheet:<\/p>\n<p><span style=\"text-decoration: underline\"><div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Step 1<\/span> <\/div><\/span><\/p>\n<p>A new version of Web Time Entry will be available on 2\/12\/2024. The <a href=\"https:\/\/i-links.illinois.edu\/?ref=mrgAAKrLcdNGRSlBMzkfCZUSfbjm0lZ0AQAAAMGRX6ePMHIhUrOJmIhTJcGG5_VOOWem1o9KtoVbouelu45Wdh9rOwx7Mg5A27AMEq5uTAZA0at6ZLadfMzKw7iZLDKdGpayD06idUk9b_65MrU2FljQvHCRnhG10ki59WSSQAFy44AMD677xD60RRVx_UdLGJmqeTEi7YrVMryEBGzy8QESirlyPwzDcpAKKrQGj-03_uEqiw41qwAcoWPyoAHalRs0fqIQrGGnJyoUPromgAYRfkjko7DyhJgpVC_Gxiv9mDtZGIhiQpP0QPg\"><span style=\"text-decoration: underline\">Web Time Entry 9x Resource Page<\/span><\/a> has job aids and videos.<\/p>\n<p>Log in to <span style=\"text-decoration: underline\"><a href=\"https:\/\/apps.uillinois.edu\/selfservice\/\">Self-Service<\/a><\/span> using your netid and password. Then follow the instructions below.<\/p>\n<p><span style=\"text-decoration: underline\"><div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Step 2<\/span> <\/div><\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-514 size-full\" src=\"http:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2022\/07\/Screen-1-1-e1658419648115.jpg\" alt=\"\" width=\"1134\" height=\"212\" srcset=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2022\/07\/Screen-1-1-e1658419648115.jpg 1134w, https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2022\/07\/Screen-1-1-e1658419648115-300x56.jpg 300w, https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2022\/07\/Screen-1-1-e1658419648115-1024x191.jpg 1024w, https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2022\/07\/Screen-1-1-e1658419648115-768x144.jpg 768w\" sizes=\"auto, (max-width: 1134px) 100vw, 1134px\" \/><\/p>\n<p>Click Site Map in the top right corner<\/p>\n<p><span style=\"text-decoration: underline\"><div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Step 3<\/span> <\/div><\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-543 size-full\" src=\"http:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2022\/07\/Screen-2-1.jpg\" alt=\"\" width=\"1691\" height=\"333\" srcset=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2022\/07\/Screen-2-1.jpg 1691w, https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2022\/07\/Screen-2-1-300x59.jpg 300w, https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2022\/07\/Screen-2-1-1024x202.jpg 1024w, https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2022\/07\/Screen-2-1-768x151.jpg 768w, https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2022\/07\/Screen-2-1-1536x302.jpg 1536w\" sizes=\"auto, (max-width: 1691px) 100vw, 1691px\" \/><\/p>\n<p>Select the option for Time Sheet<\/p>\n<p><span style=\"text-decoration: underline\"><div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Step 4<\/span> <\/div><\/span><\/p>\n<p>Select the correct position number and pay period then click time sheet<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-517 size-full\" src=\"http:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2022\/07\/Screen-3.jpg\" alt=\"\" width=\"564\" height=\"155\" srcset=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2022\/07\/Screen-3.jpg 564w, https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2022\/07\/Screen-3-300x82.jpg 300w\" sizes=\"auto, (max-width: 564px) 100vw, 564px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><strong>**Important<\/strong><strong>\u00a0<\/strong>&#8211; make sure\u00a0<strong>the dot is selected<\/strong> under my choice on the correct position number under the departmental 6 digit number. There MAY be more than one choice!<\/p>\n<p><strong>**Important<\/strong>\u00a0&#8211; make sure you select the\u00a0<strong>correct pay period\/year<\/strong><\/p>\n<div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Step 5<\/span> <\/div>\n<p><strong>Click in the &#8220;Enter Hours&#8221; field on the regular pay line under the correct days you worked.<\/strong><\/p>\n<p>Please fill out the amount of time worked as accurately as possible.<\/p>\n<p><strong>Click on the Save button after each time you enter hours.<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-519 size-full\" src=\"http:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2022\/07\/Screen-4.jpg\" alt=\"\" width=\"573\" height=\"286\" srcset=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2022\/07\/Screen-4.jpg 573w, https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2022\/07\/Screen-4-300x150.jpg 300w\" sizes=\"auto, (max-width: 573px) 100vw, 573px\" \/><\/p>\n<p>Example:\u00a0 If you worked 2 hours on October 8, type in 2 in the Hours box and click on the Save button.<\/p>\n<p>Below is a conversion chart for minutes to tenths of hours:<\/p>\n<table style=\"height: 361px\" border=\"0\" width=\"293\">\n<tbody>\n<tr>\n<th>Minutes<\/th>\n<th>Tenths of an Hour<\/th>\n<\/tr>\n<tr>\n<td>1-2<\/td>\n<td>0.0<\/td>\n<\/tr>\n<tr>\n<td>3-8<\/td>\n<td>0.1<\/td>\n<\/tr>\n<tr>\n<td>9-14<\/td>\n<td>0.2<\/td>\n<\/tr>\n<tr>\n<td>15-20<\/td>\n<td>0.3<\/td>\n<\/tr>\n<tr>\n<td>21-26<\/td>\n<td>0.4<\/td>\n<\/tr>\n<tr>\n<td>27-32<\/td>\n<td>0.5<\/td>\n<\/tr>\n<tr>\n<td>33-38<\/td>\n<td>0.6<\/td>\n<\/tr>\n<tr>\n<td>39-44<\/td>\n<td>0.7<\/td>\n<\/tr>\n<tr>\n<td>45-50<\/td>\n<td>0.8<\/td>\n<\/tr>\n<tr>\n<td>51-56<\/td>\n<td>0.9<\/td>\n<\/tr>\n<tr>\n<td>57-60<\/td>\n<td>1.0<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Step 6<\/span> <\/div>\n<p><strong>**Importan<\/strong><strong>t<\/strong>\u00a0&#8211; When complete, click on the\u00a0<strong>Submit for <\/strong><strong>Approval <\/strong>button at the bottom of the screen. \u00a0This submits your time sheet electronically for your Supervisor to approve.<\/p>\n<p>Once you submit your time sheet, you can no longer make changes or add hours. Talk to your supervisor if there is a problem.<\/p>\n<p>To log-out click Exit in the top right corner<strong><br \/>\n<\/strong><\/p>\n<p>&nbsp;<\/p>\n<p>For access problems contact the AITS Help Desk at (217) 333-3102. You can also e-mail the AITS Help Desk at <a href=\"mailto:servicedeskaits@uillinois.edu\"><span style=\"text-decoration: underline\">servicedeskaits@uillinois.edu<\/span><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Reminders: New employees should always check with their supervisor for the unit&#8217;s deadline and submission procedures. Pay periods run for two week intervals, Sunday through Saturday. You must submit your hours worked with a time sheet each pay period. Fill out your time sheet on the last shift of each pay period. To fill out [&hellip;]<\/p>\n","protected":false},"author":596,"featured_media":0,"parent":489,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-509","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/509","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/users\/596"}],"replies":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/comments?post=509"}],"version-history":[{"count":20,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/509\/revisions"}],"predecessor-version":[{"id":1868,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/509\/revisions\/1868"}],"up":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/489"}],"wp:attachment":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/media?parent=509"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}