{"id":301,"date":"2022-07-05T19:33:26","date_gmt":"2022-07-05T19:33:26","guid":{"rendered":"http:\/\/wordpress.library.illinois.edu\/bhrsc\/?page_id=301"},"modified":"2026-10-12T18:18:41","modified_gmt":"2026-10-12T18:18:41","slug":"hiring","status":"publish","type":"page","link":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/recruiting-hiring-and-onboarding\/hiring\/","title":{"rendered":"Hiring"},"content":{"rendered":"<p>The hiring process begins once someone has accepted a position until the onboarding process begins.<\/p>\n<p style=\"text-align: left\"><div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Academic Professional, Civil Service, &amp; Faculty<\/span> <\/div><\/p>\n<p>The hiring process for these employee groups is completed by the appropriate Library HR search coordinator once the search process is complete.<\/p>\n<div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Graduate Assistants<\/span> <\/div>\n<ul>\n<li><a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/recruiting-hiring-and-onboarding\/hiring\/graduate-assistant-overview-for-supervisors\/\"><span style=\"text-decoration: underline\">Overview for Supervisors<\/span><\/a> is an overview that covers from requesting funding to ending an assistantship.<\/li>\n<li><a href=\"http:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2022\/09\/Instructions-for-hiring-a-Graduate-Assistant_4.2.24.pdf\"><span style=\"text-decoration: underline\">Instructions for Hiring a Graduate Assistant<\/span><\/a> goes through each step of the Graduate Assistant hiring process.<\/li>\n<li><a href=\"http:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-content\/uploads\/sites\/88\/2026\/02\/Library_PGA-Rates_FY_2026.pdf\"><span style=\"text-decoration: underline\">PGA Rates for FY2025<\/span><\/a> breaks down the salary, monthly rate, and hourly rate for each appointment percentage.<\/li>\n<li>The <a href=\"https:\/\/forms.illinois.edu\/sec\/5622114?referrer=https:\/\/shibboleth.illinois.edu\/\"><span style=\"text-decoration: underline\">Graduate Assistant Request Letter Form<\/span><\/a> needs to be completed for first and reoccurring appointments.<\/li>\n<li><a href=\"https:\/\/grad.illinois.edu\/handbooks-policies\"><span style=\"text-decoration: underline\">Handbook for Graduate Students and Advisors<\/span><\/a>\u00a0<span id=\"page31R_mcid53\" class=\"markedContent\"><span dir=\"ltr\" role=\"presentation\">covers academic policies and requirements pertaining to graduate students as wells as <span id=\"page31R_mcid60\" class=\"markedContent\">administrative policy for programs, units and staff.<\/span><\/span><\/span><\/li>\n<li>Information on <a href=\"https:\/\/www.library.illinois.edu\/staff\/wp-content\/uploads\/sites\/24\/2019\/08\/Taxability-of-tuition-waivers-associated-with-assistantships-and-fellowships-pdf.pdf\"><span style=\"text-decoration: underline\">tax implications and pay check consequences<\/span><\/a><\/li>\n<\/ul>\n<div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Hourly Employees (Academic Hourly, Extra Help, Graduate Hourly, &amp; Student)<\/span> <\/div>\n<ul>\n<li>Before hiring an hourly employee, please review the <a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/job-performance-fundamentals\/hourly-employment-policies-and-guidelines\/\"><span style=\"text-decoration: underline\">Hourly Employee Policies and Guidelines<\/span><\/a><\/li>\n<li>Hourly supervisors submit new request and updates to existing request to hourly positions within the in-house, communication system JOYCE.\n<ul>\n<li>Please review the <a href=\"https:\/\/www.library.illinois.edu\/bhrsc\/human-resources\/recruiting-hiring-and-onboarding\/hiring\/joyce\/\">JOYCE Systems page<\/a> for more specifics regarding hourly hiring at the University Library.<\/li>\n<\/ul>\n<\/li>\n<li><span dir=\"ltr\" role=\"presentation\">New positions and requests<\/span>\u00a0<strong><span dir=\"ltr\" role=\"presentation\">MUST WAIT <\/span><\/strong><span dir=\"ltr\" role=\"presentation\">to <\/span><span dir=\"ltr\" role=\"presentation\">start until the supervisor &#8211; identified in JOYCE &#8211; receives an automated email from<\/span> <span dir=\"ltr\" role=\"presentation\">HourlyEmpHR@library.illinois.edu<\/span> <span dir=\"ltr\" role=\"presentation\">stating that the position has been approved. The email will include important information including the effective date that t<\/span><span dir=\"ltr\" role=\"presentation\">he employee is cleared to start working and any essential notes. You may also reference the employment record and notes in the JOYCE System. However, supervisors still need to <strong>WAIT<\/strong> for the approval email.\u00a0\u00a0<\/span><\/li>\n<\/ul>\n<div class=\"shortcode sh-px-3 sh-py-1.5 sh-bg-il_blue !sh-text-white sh-flex sh-justify-between sh-items-center\"> <span class=\"shortcode sh-grow sh-text-center sh-text-xl sh-font-medium sh-no-underline\">Additional Resources<\/span> <\/div>\n<ul>\n<li>A criminal background check is required for Academic Hourly, Academic Professional, Civil Service, Extra Help, and Faculty employees. Please view the <a href=\"https:\/\/humanresources.illinois.edu\/job-seekers\/background-checks.html\"><span style=\"text-decoration: underline\">Background Checks<\/span><\/a> page for more information.<\/li>\n<li>As part of the new hire process, incoming employees will complete their electronic <a href=\"https:\/\/humanresources.illinois.edu\/employees\/new-hires\/I-9.html\"><span style=\"text-decoration: underline\">I-9<\/span><\/a> and new hire forms. The Library Human Resources Coordinator for that employee class will reach out to the new employee to schedule a new hire appointment.<\/li>\n<li>Retirees interested in returning to work at the Library should review the <a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/leaving-the-library\/retiree-rehire-guidelines\/\"><span style=\"text-decoration: underline\">Retiree Rehire Guidelines<\/span><\/a><\/li>\n<\/ul>\n<p><em>Updated 10\/2026<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The hiring process begins once someone has accepted a position until the onboarding process begins. The hiring process for these employee groups is completed by the appropriate Library HR search coordinator once the search process is complete. Overview for Supervisors is an overview that covers from requesting funding to ending an assistantship. Instructions for Hiring [&hellip;]<\/p>\n","protected":false},"author":596,"featured_media":0,"parent":99,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-301","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/301","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/users\/596"}],"replies":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/comments?post=301"}],"version-history":[{"count":20,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/301\/revisions"}],"predecessor-version":[{"id":2493,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/301\/revisions\/2493"}],"up":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/99"}],"wp:attachment":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/media?parent=301"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}