{"id":1144,"date":"2022-09-28T21:08:24","date_gmt":"2022-09-28T21:08:24","guid":{"rendered":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/?page_id=1144"},"modified":"2022-12-09T19:59:47","modified_gmt":"2022-12-09T19:59:47","slug":"library-unit-head-and-supervisor-hr-related-responsibilities","status":"publish","type":"page","link":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/job-performance-fundamentals\/library-unit-head-and-supervisor-hr-related-responsibilities\/","title":{"rendered":"Library Unit Head and Supervisor HR Related Responsibilities"},"content":{"rendered":"<p>Last updated: 9\/27\/2022<\/p>\n<p>Unit Heads and Supervisors have a number of <em>HR related<\/em> responsibilities (hiring, onboarding, training and developing, and supervising employees) for which Library HR provides support and guidance as needed.\u00a0 <em>The following list is not exhaustive<\/em>, but some of the specific responsibilities include:<\/p>\n<ul>\n<li>Hiring and onboarding employees:\n<ul>\n<li>Submitting hiring requests to AUL\/Director and Budget Group<\/li>\n<li>Participating in position searches<\/li>\n<li>Completing new employee <a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/recruiting-hiring-and-onboarding\/onboarding\/new-employee-onboarding-checklists-2\/\"><span style=\"text-decoration: underline\">Onboarding Checklists<\/span><\/a><\/li>\n<li>Conducting new unit employees onboarding<\/li>\n<li>Reviewing the position description with new employees<\/li>\n<li>Setting initial goals and review the <span style=\"text-decoration: underline\"><a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/job-performance-fundamentals\/overview-of-the-annual-performance-evaluation-process\/\">performance evaluation process<\/a><\/span> with new employees<\/li>\n<\/ul>\n<\/li>\n<li>Training and developing employees:\n<ul>\n<li>Explaining to employees how to request time off<\/li>\n<li>Explaining to employees how to <a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/job-performance-fundamentals\/time-reporting-and-payroll\/\"><span style=\"text-decoration: underline\">submit time sheets or leave reports<\/span><\/a><\/li>\n<li>Providing employees with timely information about\n<ul>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/job-performance-fundamentals\/family-and-medical-leave\/\">FMLA<\/a><\/span><\/li>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/job-performance-fundamentals\/accommodations\/\">OAE Accommodations<\/a><\/span><\/li>\n<li>Support resources<\/li>\n<\/ul>\n<\/li>\n<li>Identifying appropriate <span style=\"text-decoration: underline\"><a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/odt\/\">training and professional development opportunities<\/a><\/span> for unit employees<\/li>\n<li>Providing employees information about library and university policies, including Title IX, Sexual Harassment, and any other Ethics policies.<\/li>\n<\/ul>\n<\/li>\n<li>Supervision of employees:\n<ul>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/job-performance-fundamentals\/time-reporting-and-payroll\/\">Approving and tracking leave requests<\/a><\/span><\/li>\n<li>Assisting with employee <span style=\"text-decoration: underline\"><a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/job-performance-fundamentals\/remote-hybrid-work-request-process-university-library-guidelines-and-workflows\/\">remote\/hybrid requests<\/a><\/span><\/li>\n<li>Completing <span style=\"text-decoration: underline\"><a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/job-performance-fundamentals\/overview-of-the-annual-performance-evaluation-process\/\">performance evaluations<\/a><\/span> and setting new goals<\/li>\n<li>Providing timely and constructive feedback when applicable<\/li>\n<li>Confirming that position descriptions are accurate and up to date yearly<\/li>\n<li>Submitting positions for audit reviews to the Budget Group, if\/when appropriate<\/li>\n<li>Delegating non-supervisor responsibilities in a fair, equitable and unbiased manner<\/li>\n<li>Assuring that university policies are being followed by their employees, including correcting employees if they are not and if necessary, reporting violations.<\/li>\n<li>Assuring that employee and others are abiding by the <span style=\"text-decoration: underline\"><a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/job-performance-fundamentals\/union-contracts\/\">union contracts<\/a><\/span> and correcting any issues that may cause union grievances<\/li>\n<li>Reporting Title IX, Sexual Harassment, and any other Ethic violations<\/li>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/job-performance-fundamentals\/emergency-information-injuries-and-property-damage\/\">Reporting injuries and\/or property damage<\/a><\/span><\/li>\n<li>Completing appropriate <span style=\"text-decoration: underline\"><a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/job-performance-fundamentals\/performance-partnership-program-ppp\/\">PPP (Performance Partnership Program) reports<\/a><\/span> (positive and negative)<\/li>\n<li>Verifying departing employees complete appropriate separation and offboarding steps, including returning keys and equipment &#8211; see <a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/leaving-the-library\/\"><span style=\"text-decoration: underline\">Leaving the Library<\/span><\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li>HR related duties for non-permanent employees\n<ul>\n<li>Graduate Assistants \u2013 <span style=\"text-decoration: underline\"><a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/recruiting-hiring-and-onboarding\/hiring\/graduate-assistant-overview-for-supervisors\/\">Graduate Assistant Overview for Supervisors<\/a><\/span><\/li>\n<li>Temporary Employees (Academic hourly, Extra Help, Graduate Hourly, and Student)\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li>Submit requests for funding if\/when applicable<\/li>\n<li>Complete the <a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/recruiting-hiring-and-onboarding\/recruiting\/\"><span style=\"text-decoration: underline\">recruitment\/search process<\/span><\/a><\/li>\n<li><a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/recruiting-hiring-and-onboarding\/hiring\/requesting-a-new-position-for-a-hourly-employee\/\"><span style=\"text-decoration: underline\">Request the position(s) in JOYCE<\/span><\/a><\/li>\n<li>Train and onboard new hires<\/li>\n<li>Supervise job duties and provide feedback (positive and constructive feedback as needed)<\/li>\n<li><a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/leaving-the-library\/ending-a-position-for-a-hourly-employee\/\"><span style=\"text-decoration: underline\">End jobs in JOYCE<\/span><\/a> (usually at the end of semesters\/academic year)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Resources:<\/p>\n<ul>\n<li><span style=\"text-decoration: underline\"><a href=\"http:\/\/www.parking.illinois.edu\/\">Campus Parking: Rules and Regulations<\/a><\/span><\/li>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/www.odos.illinois.edu\/safety\/resources\/\">Division of Public Safety<\/a><\/span><\/li>\n<li><a href=\"https:\/\/www.library.illinois.edu\/staff\/facilities\/keyrequest\/\"><span style=\"text-decoration: underline\">Library Facilities \u2013 Key Request Form<\/span><\/a><\/li>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/www.library.illinois.edu\/staff\/administration\/orgchart\/\">Library Organizational Chart<\/a><\/span><\/li>\n<li><a href=\"https:\/\/www.library.illinois.edu\/staff\/policies\/ga_evaluation\/\"><span style=\"text-decoration: underline\">Library Policies and Procedures Index<\/span><\/a><\/li>\n<li><a href=\"https:\/\/wordpress.library.illinois.edu\/bhrsc\/human-resources\/recruiting-hiring-and-onboarding\/onboarding\/new-employee-onboarding-checklists-2\/\"><span style=\"text-decoration: underline\">New Employee Onboarding Checklists<\/span><\/a><\/li>\n<li><a href=\"https:\/\/diversity.illinois.edu\/about\/office-for-access-equity\/\"><span style=\"text-decoration: underline\">Office for Access &amp; Equity<\/span><\/a><\/li>\n<li><a href=\"https:\/\/diversity.illinois.edu\/about\/title-ix-office\/\"><span style=\"text-decoration: underline\">Title IX Office<\/span><\/a> \/ <a href=\"https:\/\/wecare.illinois.edu\/faq\/reporting\/\"><span style=\"text-decoration: underline\">We Care \u2013 Sexual Misconduct Support, Response &amp; Prevention<\/span><\/a><\/li>\n<li><a href=\"https:\/\/humanresources.illinois.edu\/hr-professionals\/labor-and-employee-relations\/union-represented-groups\/Bargaining-Agreements.html\"><span style=\"text-decoration: underline\">Union Contracts<\/span> <\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Last updated: 9\/27\/2022 Unit Heads and Supervisors have a number of HR related responsibilities (hiring, onboarding, training and developing, and supervising employees) for which Library HR provides support and guidance as needed.\u00a0 The following list is not exhaustive, but some of the specific responsibilities include: Hiring and onboarding employees: Submitting hiring requests to AUL\/Director and [&hellip;]<\/p>\n","protected":false},"author":596,"featured_media":0,"parent":191,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-1144","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/1144","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/users\/596"}],"replies":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/comments?post=1144"}],"version-history":[{"count":18,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/1144\/revisions"}],"predecessor-version":[{"id":1625,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/1144\/revisions\/1625"}],"up":[{"embeddable":true,"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/pages\/191"}],"wp:attachment":[{"href":"https:\/\/wordpress.library.illinois.edu\/bhrsc\/wp-json\/wp\/v2\/media?parent=1144"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}