NEO Graduate Assistant Supplement

New Employee Orientation Checklist

Graduate Assistant Supplement

University of Illinois Library at Urbana-Champaign

Questions? http://www.library.illinois.edu/administration/human/

Graduate Assistant                                                               Unit                                                    

Compensation

      Where to view contract in NESSIE: https://nessie.uihr.uillinois.edu/

      No time sheets submitted, unless you hold an additional hourly appointment

      Web time sheet instructions: http://www.library.illinois.edu/staff/timesheets/students.html

      Check the Library Human Resources website for informational forms: http://www.library.illinois.edu/administration/human/forms/index.html

      Pay date is the 16 th of the month for the month immediately preceding, e.g. September 16 for August 16 to September 15: http://www.library.illinois.edu/export/training/resources/graduate_assistants/trainingmanual/documents/C5-GA_Payroll_schedule_2016-2017.pdf

      Most GA positions are 9 month with no vacation accrual

      Sick leave - 13 non-cumulative and non-compensable days available per appointment year

      Current GA salary rates: http://www.library.illinois.edu/administration/human/resources/FY17_PGA_RATES.pdf

      Tuition and partial fee waiver (check with Library HR and/or GSLIS): https://www.obfs.uillinois.edu/payroll/tuition-fee-waivers/

      Taxable tuition waiver over $5,250 per calendar year: http://www.library.illinois.edu/training/resources/graduate_assistants/trainingmanual_fall2012/TuitionTax.pdf

       Withholding for taxable tuition waivers: http://apps.obfs.uillinois.edu/news/dsp_News.cfm?FY=2012&A=fc498754-2f34-4536-a56c-78e59b2a1d5e

 

Attendance

      Benefit usage reporting

      Your work schedule

      Unit coverage during breaks and on holidays: http://shr.illinois.edu/resources/Holiday_Schedule_2016-17.html

      Using sick leave, calling in sick, “requesting” sick leave when appropriate

      Tardiness

      Requesting leaves, forms required, FMLA, parental, bereavement

      Absences from regular duties, work related

      Inclement weather: http://www.shr.illinois.edu/Weather_Related_Information.pdf

      Breaks

 

Safety and Security

      Keys are distributed by Library Facilities and must be requested by your unit: http://www.library.illinois.edu/administration/facilities/keyrequest.html

      Emergencies: http://www.library.illinois.edu/administration/services/sub_policies/p_emergency.html

      Your responsibilities in your unit

__  BEAP (Building Emergency Action Plan) http://www.library.illinois.edu/prescons/disaster_response/beap_training.html

__  EEP  (Employee Emergency Procedures)

__  Main wiki landing page- links out to BEAP, EEP, and Disaster Plans https://wiki.cites.illinois.edu/wiki/pages/viewpage.action?title=UIUC+Library+Emergency+Planning+and+Disaster+Response+Wiki&spaceKey=libemployees

__  Illini Alert sign up https://techservices.illinois.edu/services/illini-alert/details

__  Clery Act responsibilities http://police.illinois.edu/crime-reporting/clery-compliance/

 

Professionalism

      Ethics, campus policy, training, and requirements: http://www.ethics.uillinois.edu/

      Gift Ban policy: http://www.library.illinois.edu/committee/exec/supplement/2003-2004/giftban.html

      Conflict of commitment and interest: https://research.illinois.edu/regulatory-compliance-safety/conflict-commitment-or-interest

      Workday expectations, your work day

      Confidentiality: http://www.library.illinois.edu/circ/policies/Confidential.html

      Research integrity and ethics: https://research.illinois.edu/regulatory-compliance-safety/research-integrity-and-ethics

      Service values: http://www.library.illinois.edu/administration/services/policies/service_values.html

      Principles on Academic Freedom: http://www.ahr.illinois.edu/forms/1940.pdf

      Statement on Professional Ethics (AAUP): http://www.aaup.org/AAUP/pubsres/policydocs/contents/statementonprofessionalethics.htm

 

Equipment, Supplies, and Property Use

      How the equipment budget works for the Library

      Requesting meeting room and instruction space: http://www.library.illinois.edu/administration/facilities/rooms.html

      Remote access to network resources

      Working from home: http://www.library.illinois.edu/it/helpdesk/howto/vpn.html & http://www.library.illinois.edu/it/helpdesk/server.html

 

Communication

      Library Listservs: LibNews, LibFac, LibStaff: http://www.library.illinois.edu/systems/listserv.html

      Library Gateway: http://www.library.illinois.edu/

      Online Directory: http://www.library.illinois.edu/people/phone.php

      Online Directory updates: http://www.library.illinois.edu/mailform/mail.php?emailcode=directory

      Telephone and Voice Mail, telephone number

      Library Staff website: http://www.library.illinois.edu/staff/

      Online Tracking Report Systems (OTRS): https://www-s2.library.illinois.edu/otrs/customer.pl

      Email alias, wiki, blog used by department

      Squirrel mail for departmental email service: http://www.library.illinois.edu/it/helpdesk/exchange/cliff.html

      Growing People blog on staff training: http://libstaffdev.wordpress.com/

      iWonder Chat Reference (request access via David Ward):

https://chat.library.illinois.edu/iwonder/

      LibAnswers(contact Jody Ford) http://faq.library.illinois.edu/

      PaperCut printing: http://www.library.illinois.edu/it/helpdesk/service/publicprinting.html

      Access to folders on the G Drive: http://www.library.illinois.edu/it/helpdesk/permissions.html

      Permission to log OTRS tickets (requested by your department): http://www.library.illinois.edu/administration/facilities/instructions.html

      CMS access (requires training; requested by your department)

      LibGuides access (requires training). See your unit head or request from Lisa Hinchliffe

      Voyager Account (see the following web page for department to request accounts): http://www.library.illinois.edu/voyager/

 

Job Expectations

      Meet with your direct Supervisor

      Responsibilities of the Graduate Assistant

      Periodic review of progress

      Preservation/Conservation responsibilities

      Working with support staff

      Bargaining Unit information

      Other Graduate Assistant roles and responsibilities

      Library policies: http://www.library.illinois.edu/administration/services/policies/

      Maximum/minimum enrollment levels

 

Benefits Information

      Student medical insurance under student status: http://si.illinois.edu/

      Vision plan: http://www.grad.illinois.edu/current/vision.htm

      Dental plan: http://www.grad.illinois.edu/current/dental.htm

      Parental leave: http://www.grad.illinois.edu/gradhandbook/chapterviii/section01

 

Performance Review and Evaluations

      Calendar for your Unit

      Graduate Assistant Evaluations and Exit interviews: http://www.library.illinois.edu/administration/services/policies/GA_Evaluation.html

 

Grants

      Library policy and procedures, if your position is grant funded: http://www.library.illinois.edu/administration/services/policies/gift_grant.html

      Campus policy and procedures

      Management

 

 Resources

      Graduate Employee Organization (GEO): http://www.ahr.illinois.edu/geo.pdf

      Academic Human Resources: http://www.ahr.illinois.edu/index.html

      Graduate College Information: http://www.grad.illinois.edu/

      Graduate Handbook: http://www.grad.illinois.edu/gradhandbook

 

(Supervisor and Employee should initial this form)

Dates this checklist was reviewed:                                          Initials                           

                                                                                               Initials                           

                                                                                               Initials                           

Questions?

 

Phone Library Human Resources Office at 333-8169

Or visit http://www.library.illinois.edu/administration/human/

 After checklist is completed, employee should retain a copy, and original should be returned to Library Human Resources.

 Thank you                                                                                                        Rev. 08/04/2016