NEO Graduate Assistant Supplement

New Employee Orientation Checklist

University of Illinois Library at Urbana-Champaign

Civil Service Employee Supplement
Questions? http://www.library.illinois.edu/administration/human/

 

Compensation

      Where to view appointment information in NESSIE: https://nessie.uihr.uillinois.edu/cf/CSEmployeeView/Login.cfm

      Time sheets submitted every two weeks. Contact Business Office for schedule (or unit may be on web time entry. Check with supervisor): https://eas.admin.uillinois.edu/eas/servlet/EasLogin?redirect=https://webprod.admin.uillinois.edu/ssa/servlet/SelfServiceLogin?appName=edu.uillinois.aits.SelfServiceLogin&dad=BANPROD1

      Pay date is every two weeks, on Wednesdays: http://shr.illinois.edu/empresources/home.html

      Vacation accrual, hourly, based on years of appointment: https://nessie.uihr.uillinois.edu/cf/leave/index.cfm?Item_id=1403

      Sick leave, fixed amount per pay period: https://nessie.uihr.uillinois.edu/cf/leave/index.cfm?Item_ID=1366&rlink=1194

      Salary increases are determined by contract for those classifications covered by a Bargaining Unit, for Open Range, once a year in August based on merit

 

Attendance

      Benefit usage reporting, recorded on time sheet or on web for web entry: http://shr.illinois.edu/forms.html

      Your work schedule

      Unit coverage and your responsibilities

 

Safety and Security

      Your responsibilities in your unit

 

Professionalism

      Ethics, campus policy, training, and requirements: http://www.ethics.uillinois.edu/home/

      Gift Ban Policy: http://www.ethics.uillinois.edu/policies_and_legislation/gift_ban_act/

      Conflict of interest, Civil Service employees See Rule 16.01: https://nessie.uihr.uillinois.edu/cf/policies/index.cfm?Item_id=390

      Diversity issues, staff and patrons, Office of Equal Opportunity and Access: http://oeoa.illinois.edu/

      Nepotism considerations, employment of relatives: http://cam.illinois.edu/ix/ix-a/ix-a-3.htm

      Workday expectations, your work day

      Confidentiality: http://www.library.illinois.edu/circ/policies/Confidential.html

 

Equipment, Supplies, and Property Use

      Remote access to network resources: http://www.library.illinois.edu/it/helpdesk/proxy.html

      G: Drive, H: Drive & Library Web Server: http://www.library.illinois.edu/it/helpdesk/server.html

      Loanable equipment: http://www.library.illinois.edu/it/helpdesk/loaner/index.html

      Virtual Private Networking (VPN): http://www.cites.illinois.edu/vpn/index.html

 

Job Expectations

      Job descriptions: http://www.library.illinois.edu/export/administration/human/Job_Description_Update_Template.doc

      Meet with your direct Supervisor

      Responsibilities of Unit Head

      Annual evaluation of staff

      Preservation/Conservation responsibilities

      Working with other support staff

      Graduate Assistants, roles and responsibilities

      Student Assistants, roles and responsibilities

 

Benefits Information

      Where to view personal benefits package: http://www.shr.illinois.edu/empresources/Where_to_Find_Information_in_NESSIE.pdf

      Open enrollment: https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?Item_ID=10

      Considerations based on part-time status

      Tuition and partial fee waiver: http://www.shr.illinois.edu/records/tuitionwaivers.html

 

Research, Scholarship & Service

      Demands on Faculty for research

      Research time

      Coverage issues as related to Faculty Service

 

Performance Review and Evaluations

      Calendar for your Unit

      Performance Partnership Program: http://www.shr.illinois.edu/ler/ppp.html

 

Bargaining Unit Considerations

      Classifications covered by Bargaining Units in the Library

 

 

      Contracts

      Union membership and dues

      Fair share

      Stewards

      State Universities Civil Service Statute and Rules: http://www.sucss.illinois.gov/sar.aspx?osm=c43

      Policy and rules for Civil Service: https://nessie.uihr.uillinois.edu/cf/policies/index.cfm?Item_id=390

      Campus Administration Manual: http://www.cam.illinois.edu/

      Probationary period and evaluations: http://www.sucss.illinois.gov/ProcMan/manuals_results.aspx?ID=93&kw=&osm=c40  

      Evaluation forms: http://www.shr.illinois.edu/forms.html#P  

      Changing classifications, reclassification, promotion, transfer: http://www.shr.illinois.edu/classification/reclass.html

      Classification specifications (class specs): http://www.shr.illinois.edu/classification/classofpos.html

      Civil Service testing: http://www.shr.illinois.edu/employment/testingfaqs.html

      Civil Service job postings: http://www.humanresources.illinois.edu/jobseekers/jobpostings_civilservice.html 

      Civil Service transfer lists: http://www.shr.illinois.edu/employment/Transfer.pdf

 

Resolving Job Concerns

      Performance Partnership Program: http://www.shr.illinois.edu/ler/ppp.html  

      Informal resolution

      Resources for employee

      Formal grievance procedure

      Disciplinary policy

 

(Supervisor and Employee should initial this form)

 

Dates this checklist was reviewed                                    Initials                             

                                                                                             Initials                              

                                                                                            Initials                               

 

Questions?

Phone Library Human Resources Office at 333-8169

Or visit http://www.library.illinois.edu/administration/human/

After checklist is completed, employee should retain a copy and the original should be returned to Library Human Resources.

Thank you                                                                                                                    Rev. 1/15/13