NEO Faculty Supplement

New Employee Orientation Checklist

Faculty Supplement

University of Illinois Library at Urbana-Champaign




      Where to view contract in NESSIE:

      No time sheets submitted

      Pay date is the 16 th of the month, for the month immediately preceding, e.g. September 16 for August 16 to September 15

      Vacation accrual - 2 work days per month, cumulative up to 48 maximum

      Sick leave accrual - 1 work day per month, cumulative up to 12 per year, additional 13 per year available if the first 12 are exhausted

      Salary increases Based on Faculty Review Committee recommendations



      Benefit usage reporting (requires login):

      Instructions for Reporting Benefit Usage    

      Your work schedule

      Unit coverage and your responsibilities

      Positive Time Reporting is not yet required for faculty, but may become required in the future.

      Online reporting tool

        Instructions on using the reporting tool



Safety and Security

     Emergency procedures and Policies   

     Your responsibilities for your unit 

     Building Emergency Action Plans (BEAP)

     Employee Emergency Plan (EEP)

     Emergency Contacts

     Campus Security Authority Training



Communication Permissions/Access from IT/Systems

      Library Listserv   LibNews-L  Send an email to LibNews-L

      Library Gateway

      Online Directory

     Online Directory updates

      Telephone and Voice Mail, telephone number

      Library Staff website

      Online Tracking Report Systems (OTRS)  permission to log OTRS tickets (Requested by your department)

      Email alias, wiki, blog used by department

     Squirrel mail for departmental email service

     Growing People blog on staff training

      IM collaborator (request access via David Ward)

      LibAnswers Edits to LibAnswers entries are monitored by the RIS web services specialist (

      access to folders on the G drive

      CMS access (requires training; requested by your department)

      LibGuides access (requires training)  See your unit head or request from Lisa Hinchliffe

      Voyager Account See the following web page for department to request accounts

      University of Illinois Box

      Google Apps @ Illinois



      Conflict of interest and commitment, Faculty and Academic Professional

      Workday expectations, full day   

­­___Positive Time Reporting Policy

      Diversity issues, staff and patrons, Office of Equal Opportunity and Access


      Research ethics

      Institutional Review Board

      Nepotism considerations, employment of relatives:

Equipment, Supplies, and Property Use

      Ordering business cards and letterhead

To order business cards and letterhead email  

      Computer configurations and software requests

      Laptop equipment availability, instructions for use

      Loaner equipment;jsessionid=qfy80ehyflm2jbedfag5l13u?execution=e1s1

      Key policy  

      Remote access and network resources, see IT Help Desk

      Requesting meeting room and instruction space



Job Expectations

      Meet with Associate University Librarian for Services

      Responsibilities of Unit Head

      Peer Review Committee

      Collection Development responsibilities (CDC)

      Fund Management responsibilities

      Preservation/Conservation responsibilities

      Principles on Academic Freedom:

      Statement on Professional Ethics:

      Teaching campus courses

      Division meetings

      Administrative travel

      Instruction responsibilities (meet with Information Literature Coordinator)

      Annual report and statistics

            Unit Annual Report Due in early August

            Individual Annual report for calendar year, due in February

      Annual evaluation of staff

      Working with support staff

      Bargaining Unit information 698 and 3700

      Graduate Assistant, roles and responsibilities


Research, Scholarship & Service

      Research and Publication Committee

      Orientation to the Library and Information Science Library and its services (such as Table of Contents)

      Research time

      Sabbatical requests

      Campus statement on Tenure

      Travel funding

      PITA funds

      Academic Senate

      Office of the Provost funding (see above)

  • Scholar’s travel
  • Campus Research Board


Performance Review and Evaluations


      Faculty Review Committee

      Promotion and Tenure Advisory Committee

      Provost’s Communications for Faculty, e.g. Communications # 9 (tenure)  and # 21 (annual review)



      Library Policy and Procedures-- Oversight Of Gifts, Grants, and Contracts

      Campus Policy and Procedures


            Grants and Contracts


            Data management plans

            Finances—contact Kathie Veach in the Business Office


Library Social events

      Faculty/Academic Professional Recognition reception (early fall)

      Staff recognition event (mid fall)

      Holiday party (end of first semester)

      Library Worker’s Day (April)

      New Employee Recognition (early summer)



      Library Committees and Task Forces

      Volunteers usually sought in May (contact the University Librarian’s Office)

      Search Committees  (Search Procedures Manual)



(Supervisor and Employee should initial this form)


Dates this checklist was reviewed                                     Initials                            







Phone Library Human Resources Office at 333-8169

Or visit


After checklist is completed, employee should retain a copy, and original should be returned to Library Human Resources.



Thank you                                                                                                                          09/08/16