NEO Faculty Supplement

New Employee Orientation Checklist

Faculty Supplement

University of Illinois Library at Urbana-Champaign

Questions? http://www.library.illinois.edu/administration/human/

 

Compensation

      Where to view contract in NESSIE: https://nessie.uihr.uillinois.edu/cf/noa/login.cfm

      No time sheets submitted

      Pay date is the 16 th of the month, for the month immediately preceding, e.g. September 16 for August 16 to September 15

      Vacation accrual - 2 work days per month, cumulative up to 48 maximum

      Sick leave accrual - 1 work day per month, cumulative up to 12 per year, additional 13 per year available if the first 12 are exhausted

      Salary increases Based on Faculty Review Committee recommendations

 

Attendance

      Benefit usage reporting (requires login): https://my.library.illinois.edu

      Instructions for Reporting Benefit Usage     

       http://www.library.illinois.edu/training/resources/new_employee/Benefits_Usage.pdf

      Your work schedule

      Unit coverage and your responsibilities

      Positive Time Reporting is not yet required for faculty, but may become required in the future. http://www.ahr.illinois.edu/employees/ler/positive.html

      Online reporting tool https://eas.admin.uillinois.edu/eas/servlet/EasLogin?redirect=https://hrnet.uihr.uillinois.edu/PTRApplication/index.cfm

        Instructions on using the reporting tool

            https://nessie.uihr.uillinois.edu/pdf/policy/JobAid_PTR.pdf

 

Safety and Security

     Emergency procedures and Policies     

      http://www.library.illinois.edu/administration/services/sub_policies/p_emergency.html

      http://www.library.illinois.edu/prescons/index.html

     Your responsibilities for your unit 

     Building Emergency Action Plans (BEAP)  

  http://www.library.illinois.edu/prescons/disaster_response/BuildingEmergencyActionPlans.html

     Employee Emergency Plan (EEP)

https://wiki.cites.illinois.edu/ds/?target=https%3A%2F%2Fwiki.cites.illinois.edu%2Fwiki%2Fpages%2Fviewpage.action%3FpageId%3D123244939

     Emergency Contacts http://www.library.illinois.edu/administration/facilities/emergency.html

     Campus Security Authority Training http://police.illinois.edu/crime-reporting/clery-compliance/campus-security-authorities/

 

 

Communication Permissions/Access from IT/Systems

      Library Listserv   LibNews-L  Send an email to LibNews-L -request@postoffice.cso.uiuc.edu http://www.library.illinois.edu/it/helpdesk/wikiblogmore/index.html

      Library Gateway   http://www.library.illinois.edu/

      Online Directory http://www.library.illinois.edu/people/phone.php

     Online Directory updates http://www.library.illinois.edu/mailform/mail.php?emailcode=directory

      Telephone and Voice Mail, telephone number

      Library Staff website http://www.library.illinois.edu/staff/

      Online Tracking Report Systems (OTRS)  https://www-s2.library.illinois.edu/otrs/customer.pl  permission to log OTRS tickets (Requested by your department) http://www.library.illinois.edu/administration/facilities/instructions.html

      Email alias, wiki, blog used by department

     Squirrel mail for departmental email service http://www.library.illinois.edu/it/helpdesk/exchange/cliff.html

     Growing People blog on staff training http://libstaffdev.wordpress.com/

      IM collaborator (request access via David Ward) http://www.library.illinois.edu/askus/imcollaborator/

      LibAnswers Edits to LibAnswers entries are monitored by the RIS web services specialist ( http://www.library.illinois.edu/rex/staff/infodeskstaff.html)

      access to folders on the G drive  http://www.library.illinois.edu/it/helpdesk/permissions.html

      CMS access (requires training; requested by your department) https://cms.library.illinois.edu/export/CMS/training.html

      LibGuides access (requires training)  See your unit head or request from Lisa Hinchliffe http://www.library.illinois.edu/it/helpdesk/service/libguides.html

      Voyager Account See the following web page for department to request accounts http://www.library.illinois.edu/voyager/

      University of Illinois Box https://uofi.account.box.com/login

      Google Apps @ Illinois  https://accounts.google.com/AddSession?continue=https%3A%2F%2Fdrive.google.com%2Fa%2Fillinois.edu%2F%23&service=wise&hd=illinois.edu&sacu=1#identifier

 

Professionalism

      Conflict of interest and commitment, Faculty and Academic Professional http://research.illinois.edu/coi/

      Workday expectations, full day   

­­___Positive Time Reporting Policy https://nessie.uihr.uillinois.edu/cf/policies/index.cfm?Item_id=4094

      Diversity issues, staff and patrons, Office of Equal Opportunity and Access http://oeoa.illinois.edu/

      Confidentiality http://www.library.illinois.edu/circ/policies/Confidential.html

      Research ethics http://www.research.illinois.edu/ethics/

      Institutional Review Board  http://irb.illinois.edu/

      Nepotism considerations, employment of relatives: http://cam.illinois.edu/ix/ix-a/ix-a-3.htm

Equipment, Supplies, and Property Use

      Ordering business cards and letterhead http://www.publicaffairs.uiuc.edu/idstandards/gsm/stationery/businesscards.html

To order business cards and letterhead email supplies@library.uiuc.edu  

      Computer configurations and software requests  http://www.library.illinois.edu/it/helpdesk/pcstaff.html

      Laptop equipment availability, instructions for use http://www.library.illinois.edu/it/helpdesk/ctap.html

      Loaner equipment https://shibboleth.illinois.edu/idp/profile/SAML2/Redirect/SSO;jsessionid=qfy80ehyflm2jbedfag5l13u?execution=e1s1

      Key policy http://www.library.illinois.edu/administration/facilities/keyrequest.html  

      Remote access and network resources, see IT Help Desk http://www.library.illinois.edu/it/helpdesk/

      Requesting meeting room and instruction space  http://www.library.illinois.edu/administration/facilities/conferencerooms/

 

 

Job Expectations

      Meet with Associate University Librarian for Services

      Responsibilities of Unit Head

      Peer Review Committee http://www.library.illinois.edu/committee/faculty/documents/statement_on_the_relationship_between_tenure_track_faculty_and_peer_review_committees.html

      Collection Development responsibilities (CDC)   http://www.library.illinois.edu/administration/collections/about/statements/

      Fund Management responsibilities http://www.library.illinois.edu/acq/fund_man_manual/

      Preservation/Conservation responsibilities http://www.library.illinois.edu/prescons/

      Principles on Academic Freedom: http://www.ahr.illinois.edu/forms/1940.pdf

      Statement on Professional Ethics: http://www.aaup.org/AAUP/pubsres/policydocs/contents/statementonprofessionalethics.htm

      Teaching campus courses http://www.library.illinois.edu/administration/services/policies/teaching_payments.html

      Division meetings http://www.library.illinois.edu/staff/division.html

      Administrative travel http://www.library.illinois.edu/administration/busoff/travel.html

      Instruction responsibilities (meet with Information Literature Coordinator) http://www.library.illinois.edu/training/resources/new_employee/teaching_responsibilities.html

      Annual report and statistics

            Unit Annual Report Due in early August http://www.library.illinois.edu/assessment/libannual.html

            Individual Annual report for calendar year, due in February http://www.library.illinois.edu/committee/faculty/documents/index.html

      Annual evaluation of staff   http://www.library.illinois.edu/administration/human/forms/

      Working with support staff

      Bargaining Unit information 698 and 3700

      Graduate Assistant, roles and responsibilities

 

Research, Scholarship & Service

      Research and Publication Committee http://www.library.illinois.edu/committee/rpc/index.html

      Orientation to the Library and Information Science Library and its services (such as Table of Contents)

      Research time http://www.library.illinois.edu/committee/exec/policies/research.html

      Sabbatical requests http://www.library.illinois.edu/staff/sabbatical.html

      Campus statement on Tenure http://provost.illinois.edu/communication/09/

      Travel funding

      PITA funds http://provost.illinois.edu/committees/tab/pita.html

      Academic Senate http://www.senate.illinois.edu/

      Office of the Provost funding (see above)

  • Scholar’s travel
  • Campus Research Board

 

Performance Review and Evaluations

      Calendar

      Faculty Review Committee http://www.library.illinois.edu/committee/faculty/charge.html

      Promotion and Tenure Advisory Committee http://www.library.illinois.edu/committee/promo/charge.html

      Provost’s Communications for Faculty, e.g. Communications # 9 (tenure)  and # 21 (annual review)

 

Grants

      Library Policy and Procedures-- Oversight Of Gifts, Grants, and Contracts  http://www.library.illinois.edu/administration/services/policies/gift_grant.html

      Campus Policy and Procedures

            Gifts https://www.obfs.uillinois.edu/gifts/university-received/

            Grants and Contracts https://www.obfs.uillinois.edu/grants/

      Management

            Data management plans http://www.library.illinois.edu/lsdata/dmp/dmp.html

            Finances—contact Kathie Veach in the Business Office




 

Library Social events

      Faculty/Academic Professional Recognition reception (early fall)

      Staff recognition event (mid fall)

      Holiday party (end of first semester)

      Library Worker’s Day (April)

      New Employee Recognition (early summer)

 

Committees

      Library Committees and Task Forces http://www.library.illinois.edu/committee/

      Volunteers usually sought in May (contact the University Librarian’s Office) http://www.library.illinois.edu/committee/cvf/committees_volunteer.html

      Search Committees  (Search Procedures Manual) http://www.library.illinois.edu/administration/human/pdffiles/search_procedures_manual.pdf

 

 

(Supervisor and Employee should initial this form)

 

Dates this checklist was reviewed                                     Initials                            

                                                                                              Initials                            

                                                                                              Initials                            

 

 

Questions?

 

Phone Library Human Resources Office at 333-8169

Or visit http://www.library.illinois.edu/administration/human/

 

After checklist is completed, employee should retain a copy, and original should be returned to Library Human Resources.

 

 

Thank you                                                                                                                          09/08/16