Academic Professional

New Employee Orientation Checklist

University of Illinois Library at Urbana-Champaign

Academic Professionals Supplement

Questions? http://www.library.illinois.edu/administration/human/

 

Compensation

      Where to view Appointment in NESSIE: https://nessie.uihr.uillinois.edu/cf/noa/login.cfm

      No time sheets submitted

      Pay date is the 16 th of the month, for the month immediately preceding, e.g. May 16 for April 16 to May 15

      Vacations and other leaves - Academic employees receive 24 workdays (192 hours) per year at the percentage of their appointment. For example, an academic professional on a 50% appointment will receive 24 days at 50% time, which is the equivalent of 96 hours. New employees starting after the beginning of the academic year receive a prorated share. A maximum accumulation of 48 days (384 hours) may be carried over from one appointment year to the next. https://nessie.uihr.uillinois.edu/cf/leave/index.cfm?Item_ID=1403&rlink=1194

      Sick leave accrual - Academic employees earn 12 cumulative and 13 non-cumulative sick leave days per appointment year. Part-time appointments receive a pro-rated share. In the case of an appointment for less than a full appointment year, the 12 days cumulative and the 13 days noncumulative leave are prorated. https://nessie.uihr.uillinois.edu/cf/leave/index.cfm?Item_id=1366&rlink=1194

      Salary increases: http://ap.illinois.edu/benefits/increases.html

      Campus Compensation philosophy: http://ap.illinois.edu/benefits/philosophy.html

      Positive Time Reporting: http://www.ahr.illinois.edu/employees/ler/positive.html

      Online reporting tool (requires login): https://eas.admin.uillinois.edu/eas/servlet/EasLogin?redirect=https://hrnet.uihr.uillinois.edu/PTRApplication/index.cfm

      Instructions on using the reporting tool: https://nessie.uihr.uillinois.edu/pdf/policy/JobAid_PTR.pdf

Monthly Academic Orientations: http://www.ahr.illinois.edu/employees/newemp_faq.html


Academic Staff Handbook: http://www.ahr.illinois.edu/ahrhandbook/default.html


Attendance

      Benefit usage reporting (requires login): https://my.library.illinois.edu

      Instructions for Reporting Benefit Usage     

       http://www.library.illinois.edu/training/resources/new_employee/Benefits_Usage.pdf

      Your work schedule

      Unit coverage and your responsibilities

      Positive Time Reporting http://www.ahr.illinois.edu/employees/ler/positive.html

      Online reporting tool https://eas.admin.uillinois.edu/eas/servlet/EasLogin?redirect=https://hrnet.uihr.uillinois.edu/PTRApplication/index.cfm

         Instructions on using the reporting tool

            https://nessie.uihr.uillinois.edu/pdf/policy/JobAid_PTR.pdf


Safety and Security

     Emergency procedures and Policies     

      http://www.library.illinois.edu/administration/services/sub_policies/p_emergency.html

      http://www.library.illinois.edu/prescons/index.html

     Your responsibilities for your unit 

     Building Emergency Action Plans (BEAP)  

  http://www.library.illinois.edu/prescons/disaster_response/BuildingEmergencyActionPlans.html

     Employee Emergency Plan (EEP)

https://wiki.cites.illinois.edu/ds/?target=https%3A%2F%2Fwiki.cites.illinois.edu%2Fwiki%2Fpages%2Fviewpage.action%3FpageId%3D123244939

     Emergency Contacts http://www.library.illinois.edu/administration/facilities/emergency.html

     Campus Security Authority Training http://police.illinois.edu/crime-reporting/clery-compliance/campus-security-authorities/

 

Communication Permissions/Access from IT/Systems

      Library Listserv   LibNews-L  Send an email to LibNews-L -request@postoffice.cso.uiuc.edu http://www.library.illinois.edu/it/helpdesk/wikiblogmore/index.html

      Library Gateway   http://www.library.illinois.edu/

      Online Directory http://www.library.illinois.edu/people/phone.php

     Online Directory updates http://www.library.illinois.edu/mailform/mail.php?emailcode=directory

      Telephone and Voice Mail, telephone number

      Library Staff website http://www.library.illinois.edu/staff/

      Online Tracking Report Systems (OTRS)  https://www-s2.library.illinois.edu/otrs/customer.pl  permission to log OTRS tickets (Requested by your department) http://www.library.illinois.edu/administration/facilities/instructions.html

      Email alias, wiki, blog used by department

     Squirrel mail for departmental email service http://www.library.illinois.edu/it/helpdesk/exchange/cliff.html

     Growing People blog on staff training http://libstaffdev.wordpress.com/

      IM collaborator (request access via David Ward) http://www.library.illinois.edu/askus/imcollaborator/

      Online Rolodex (request editing access via) http://www.library.illinois.edu/rex/rolodex/ Edits to LibAnswers entries are monitored by the RIS web services specialist ( http://www.library.illinois.edu/rex/staff/infodeskstaff.html)

      access to folders on the G drive  http://www.library.illinois.edu/it/helpdesk/permissions.html

      CMS access (requires training; requested by your department) https://cms.library.illinois.edu/export/CMS/training.html

      LibGuides access (requires training)  See your unit head or request from Lisa Hinchliffe http://www.library.illinois.edu/it/helpdesk/service/libguides.html

      Voyager Account See the following web page for department to request accounts http://www.library.illinois.edu/voyager/

      University of Illinois Box https://uofi.account.box.com/login

      Google Apps @ Illinois  https://accounts.google.com/AddSession?continue=https%3A%2F%2Fdrive.google.com%2Fa%2Fillinois.edu%2F%23&service=wise&hd=illinois.edu&sacu=1#identifier

 

Professionalism

      Conflict of interest and commitment, Faculty and Academic Professional http://research.illinois.edu/coi/

      Workday expectations, full day    Positive Time Reporting Policy https://nessie.uihr.uillinois.edu/cf/policies/index.cfm?Item_id=4094

      Diversity issues, staff and patrons, Office of Equal Opportunity and Access http://oeoa.illinois.edu/

      Nepotism considerations, employment of relatives

      Confidentiality http://www.library.illinois.edu/circ/policies/Confidential.html

      Research ethics http://www.research.illinois.edu/ethics/

      Institutional Review Board  http://irb.illinois.edu/

 

See NEO checklist: http://www.library.illinois.edu/training/resources/new_employee/neo_checklist.pdf

      Conflict of interest and commitment, Faculty and Academic Professional: http://research.illinois.edu/coi/

      Workday expectations, full day

      Research ethics: http://research.illinois.edu/ethics/

      Diversity issues, staff and patrons, Office of Equal Opportunity and Access: http://oeoa.illinois.edu/

      Nepotism considerations, employment of relatives: http://cam.illinois.edu/ix/ix-a/ix-a-3.htm

 

Equipment, Supplies, and Property Use

      Ordering business cards and letterhead http://www.publicaffairs.uiuc.edu/idstandards/gsm/stationery/businesscards.html

To order business cards and letterhead email supplies@library.uiuc.edu  

      Computer configurations and software requests  http://www.library.illinois.edu/it/helpdesk/pcstaff.html

      Laptop equipment availability, instructions for use http://www.library.illinois.edu/it/helpdesk/ctap.html

      Loaner equipment https://shibboleth.illinois.edu/idp/profile/SAML2/Redirect/SSO;jsessionid=qfy80ehyflm2jbedfag5l13u?execution=e1s1

      Key policy http://www.library.illinois.edu/administration/services/policies/keycontrol.html

      Remote access and network resources

      Requesting meeting room and instruction space  http://www.library.illinois.edu/administration/facilities/conferencerooms/

 

 

Job Expectations

      Meet with Associate University Librarian, if applicable

      Meet with Supervisor

      Collection Development responsibilities (CDC), if applicable

      Preservation/Conservation responsibilities, if applicable

      Principles of Academic Freedom: http://www.ahr.illinois.edu/forms/1940.pdf

      Statement on Professional Ethics: http://www.aaup.org/AAUP/pubsres/policydocs/contents/statementonprofessionalethics.htm

      Division meetings

      Travel

      Annual report and statistics

      Working with support staff

      Graduate Assistants, roles and responsibilities

      Student Assistants, roles and responsibilities

 

Research, Scholarship & Service

      Investigation time to be negotiated with supervisor: http://www.library.illinois.edu/export/committee/exec/supplement/S2009-2010/Guideline_for_Investigation_Time_-_Generalized_and_Revised_2.doc

      Orientation to the Library and Information Science Virtual Library and its services - arrange time with LIS Librarian, Dan Tracy

_     Travel and/or presentation funding yearly Library Allocation--Academic Professionals    

       Development Fund http://www.provost.illinois.edu/Resources/staff/index.html

      (suspended 4/12/16)

      Scholarly Commons Services

      Responsible Conduct of Research http://research.illinois.edu/

 

Performance Review and Evaluations

      Calendar

      Formal grievance procedure: http://cap.illinois.edu/grievances.html
      Rules for annual reviews for academic professionals, Communication #22:   
      http://www.provost.illinois.edu/communication/22/index.html

      Annual Performance Evaluations Forms  

http://www.library.illinois.edu/cms/administration/human/forms/Performance_Evaluation_FINAL.docx

      Task Force to create a Promotional Path for Academic Professionals http://www.library.illinois.edu/committee/task_force_promotional_path_APs_library/Membership_Charge.html

      Library Committee of Academic Professionals  http://www.library.illinois.edu/committee/L-CAP/Charge.html

 

Grants

      Library Policy and Procedures-- Oversight Of Gifts, Grants, and Contracts  http://www.library.illinois.edu/administration/services/policies/gift_grant.html

      Campus Policy and Procedures

            Gifts https://www.obfs.uillinois.edu/gifts/university-received/

            Grants and Contracts https://www.obfs.uillinois.edu/grants/

      Management

            Data management plans http://www.library.illinois.edu/lsdata/dmp/dmp.html

            Finances—contact Kathie Veach in the Business Office

 

Campus Groups

      Council of Academic Professionals: http://cap.illinois.edu/

      Chancellor's Academic Professional Excellence (CAPE) Award: http://cap.illinois.edu/cape_awards.html

      Provost's Academic Professionals Task Force: http://www.provost.illinois.edu/committees/APtaskforce.html

 

Library Social events

      Faculty/Academic Professional Recognition reception (early fall)

      Staff recognition event (mid fall)

      Holiday party (end of first semester)

      Library Worker’s Day (April)

      New Employee Recognition (early summer)

 

Committees

      Library Committees and Task Forces http://www.library.illinois.edu/committee/

      Volunteers usually sought in May (contact the University Librarian’s Office) http://www.library.illinois.edu/committee/cvf/committees_volunteer.html

      Search Committees  (Search Procedures Manual) http://www.library.illinois.edu/administration/human/pdffiles/search_procedures_manual.pdf


Further information designed for Academic Professionals is available at: http://ap.illinois.edu/index.html

 

Academic Professional Job List: https://jobs.illinois.edu/default.cfm?page=job_board

 

 

(Supervisor and Employee should initial this form)

 

Dates this checklist was reviewed                                 Initials                             

                                                                                       Initials                             

                                                                                       Initials                             

 

Questions?


Phone Library Human Resources Office at 333-8169
Or visit http://www.library.illinois.edu/administration/human/

 

 

After checklist is completed, employee should retain a copy and the original should be returned to Library Human Resources.

Thank you                                                                                                                          8/10/16