NEO Civil Service Employee Supplement

New Employee Orientation Checklist
University of Illinois Library at Urbana-Champaign
Questions? http://www.library.illinois.edu/administration/human/

Name  ________________________________________________________________________________________                                                                                                                  
Beginning Date  ________________________________________________________________________________________                                                                                               
Job Title  ________________________________________________________________________________________ 
Department/Unit  ________________________________________________________________________________________ 
Office Address ______________________________________________  Mail Code  ______________________________________________
Street Address______________________________________________ Office Phone Number ______________________________________________
Supervisor/Unit Head   ____________________________________________________________________________________________

On or Before the First Day of Employment:

With the Library Human Resources Office (may not be necessary for those employed other places on campus previously):      

___ Receive logon and temporary password for NESSIE: https://newhire.uihr.uillinois.edu/cf/newhire/      

___ Schedule date for Benefits Orientation: https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?Item_ID=3195      

___ Schedule date for SURS Orientation (optional): https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?Item_ID=141      

___ Establish user Net ID for email logon, user name and password: http://www.cites.illinois.edu/netid/      

___ Complete I-9, requires two forms of identification, or passport: http://www.ahr.illinois.edu/employees/newemp.html#I-9      

___ Schedule time for University Staff Identification Card: http://www.icard.uillinois.edu/      

___ Visit Campus Parking: http://www.parking.illinois.edu/

Visit IT Help Desk, Computer usage and issues:      

___ IT Help Desk web page (Who is Library IT, Work Requests, List of Services): http://www.library.illinois.edu/it/helpdesk/index.html      

___ Permissions: http://www.library.illinois.edu/it/helpdesk/permissions.html\      

___ More Tips and How-tos: http://www.library.illinois.edu/it/helpdesk/howto/index.html      

___ List of services: http://www.library.illinois.edu/systems/services.html      

___ Set campus Active Directory (AD) account password if not yet done      

___ If unit web editor, request CMS account and training (access given by Robert Slater)      

___ File Storage Options:

___ Get subscribed to appropriate Library Listservs.      

___ Loanable equipment: http://www.library.illinois.edu/ugl/about/LoanableTechnology/technology.html      

___ If Voyager access is needed, ask your supervisor to fill out online a Voyager account request form: https://www-s2.library.illinois.edu/staffonly/voyaccrequest2.php      

___ PaperCut printing:  http://www.library.illinois.edu/it/helpdesk/service/publicprinting.html    

___ Email options:

___ Request LYNC activation      

___ Appropriate use of computers: http://www.cam.illinois.edu/viii/viii-1.1.htm      

___ Entry in Library online phone directory (both departmental and individual listings): http://www.library.illinois.edu/it/helpdesk/phonebook.html      

___ Ability to log in to OTRS (Supervisor must log a request in OTRS with employee’s NetID to request access): https://www-s2.library.illinois.edu/otrs/customer.pl      

___ How to find the hostname and Inventory number on your computer (needed for an OTRS request): http://www.library.illinois.edu/it/helpdesk/hostname.html      

___ LibGuides (access given by Merinda Hensley)      

___ Register for Illini Alert: http://www.cites.illinois.edu/illinialert/      

___ CITES Status of Services: http://status.cites.uiuc.edu/index.cgi      

___ CARLI System Status: http://blog.carli.illinois.edu/sys-status/

After Start of Work:

Compensation      

___ Process complete for payroll      

___ Time sheets Web instructions: http://www.library.illinois.edu/administration/busoff/Payroll/stafftimesheet.html      

___ Positive time reporting for academic staff: http://www.ahr.illinois.edu/employees/ler/positive.html      

___ Paycheck distribution/direct deposit: https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?item_id=1054&rlink=674      

___ Pay date Payroll schedules: http://www.obfs.uillinois.edu/cms/one.aspx?portalId=909965&pageId=919536      

___ Accessing earning statements: https://nessie.uihr.uillinois.edu/cf/comp/index.cfm?Item_id=1055&rlink=674      

___ Holidays (standard) and floating holidays (fiscal year): https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?item_id=1309&rlink=1194      

___ Vacation: https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?item_id=1403&rlink=1194      

___ Sick Leave: https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?item_id=1366&rlink=1194      

___ Notification of appointment for academics: https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?item_id=1080&rlink=1074

Attendance      

___ Benefit usage reporting      

___ Hours of work      

___ Flexibility of schedule, requesting change to work schedule      

___ Requesting time off for vacation      

___ Using sick leave, calling in sick, “requesting” sick leave when appropriate      

___ Tardiness      

___ Requesting leaves, forms required, FMLA, parental, bereavement      

___ Absences from regular duties, work related      

___ Inclement weather: http://www.shr.illinois.edu/Weather_Related_Information.pdf      

___ Breaks

Safety and Security       

___ Library Staff ID card Supervisor needs to request through OTRS Library Facilities      

___ Request Keys Supervisor needs to request through OTRS Library Facilities see Library Facilities page      

___ Keys & Key Policy: http://www.library.illinois.edu/prescons/about_us/policies_procedures/key_control_policy.html      

___ Library Employee Emergency Procedures Manual: http://www.library.illinois.edu/prescons/disaster_response/eep_flipbook/eep_handbook.html      

___ Review emergency policies and evacuation plans: http://www.library.illinois.edu/administration/services/sub_policies/p_emergency.html      

___ Tornadoes and Civil Defense Sirens: http://www.library.illinois.edu/administration/services/policies/tornadoevacuate.html      

___ Fire Drills: http://www.library.illinois.edu/administration/services/policies/fire_alarm.html      

___ Location of fire extinguishers      

___ First Aid      

___ Ergonomics      

___ Building and office access during emergencies      

___ After-hours procedures      

___ Library Security: http://www.library.illinois.edu/administration/facilities/security.html      

___ Wellness opportunities: http://www.campusrec.illinois.edu/wellnesscenter/      

___ Computer security      

___ Patron confidentiality

Personal Concerns      

___ Employee emergency contact information      

___ Breaks, lunch periods, available facilities      

___ Food and drink policies: http://www.library.illinois.edu/prescons/about_us/policies_procedures/food_drink_policy.html      

___ Restroom locations      

___ Smoking policy: http://cam.illinois.edu/v/v-B-2.1.htm      

___ Division of Public Safety: http://www.dps.illinois.edu/

Professionalism      

___ Appropriate dress      

___ Appropriate email usage: http://www.library.illinois.edu/administration/services/policies/email.html      

___ Visitors / Children in the workplace—recommendation and guidelines from Library HR      

___ Service Values: http://www.library.illinois.edu/administration/services/policies/service_values.html      

___ Ethics, campus policy, training, and requirements: http://www.ethics.uillinois.edu/      

___ Conflict of commitment and interest: http://research.illinois.edu/policies/conflicts.cfm      

___ Workday expectations, full day      

___ Confidentiality: http://www.library.illinois.edu/circ/policies/Confidential.html

Equipment, Supplies, and Property Use      

___ How to get equipment: http://www.library.illinois.edu/administration/services/policies/equipment_authorizations.html      

___ Scheduling meeting rooms & instruction areas: http://www.library.illinois.edu/administration/facilities/rooms.html

___ Copiers and microform readers, training and usage: http://www.library.illinois.edu/administration/facilities/      

___ Printing requests and copying      

___ Copy cards: http://www.union.illinois.edu/services/value_card.aspx      

___ Printer supplies: http://www.library.illinois.edu/it/helpdesk/staffsupplies.html      

___ Fixing equipment: http://www.library.illinois.edu/administration/facilities/instructions.html      

___ Travel reimbursements: http://www.library.illinois.edu/administration/busoff/travel.html

Communication      

___ Library Listservs: LibNews, LibFac, LibStaff: http://www.library.illinois.edu/systems/listserv.html      

___ Library Gateway: http://www.library.illinois.edu/      

___ Online Directory: http://www.library.illinois.edu/people/phone.php      

___ Online Directory updates: http://www.library.illinois.edu/mailform/mail.php?emailcode=directory      

___ Telephone and Voice Mail, telephone number      

___ Long Distance Access Code and/or Calling Card information (Unit head should provide to employee)      

___ Library Staff website: http://www.library.illinois.edu/staff/      

___ Online Tracking Report Systems (OTRS): https://www-s2.library.illinois.edu/otrs/customer.pl      

___ Email alias, wiki, blog used by department      

___ Squirrel mail for departmental email service: http://www.library.illinois.edu/it/helpdesk/cliff.html      

___ Growing People blog on staff training: http://libstaffdev.wordpress.com/      

___ IM collaborator (request access via David Ward): http://www.library.illinois.edu/askus/imcollaborator/      

___ Online Rolodex (request editing access via Jenny Emanuel): http://www.library.illinois.edu/rex/rolodex/

Job Expectations      

___ Review job description/position announcement, copy with signatures for supervisor and employee      

___ Employee responsibilities      

___ Supervisor expectations      

___ Overview of job duties      

___ Role of employee within unit/department      

___ Budget and accounting responsibilities, collection and operating budgets      

___ Role of unit/department within the Library, organizational chart      

___ Job responsibilities of other unit members      

___ Key unit contacts and referrals      

___ Standards, goals, and objectives of the unit      

___ Unit forms and reports, statistics: http://www.library.illinois.edu/planning/      

___ Library committees: http://www.library.illinois.edu/committee/      

___ Desk Tracker: http://www.library.illinois.edu/it/helpdesk/Desktracker.html

Performance Review and Evaluations       

___ Calendar      

___ Where to access the forms:

___ Goal setting: http://www.library.illinois.edu/export/administration/human/goal_setting_worksheet.doc

Benefits Review      

___ Verify attendance at Employee Benefit Orientation      

___ Check deadlines for benefit choices      

___ SURS orientation: https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?Item_ID=141      

___ Taking University classes: https://nessie.uihr.uillinois.edu/cf/events/emplogin.cfm      

___ Tuition waivers: http://www.shr.illinois.edu/records/tuitionwaivers.html      

___ Employee travel and purchasing discounts: http://ap.illinois.edu/benefits/discounts.html      

___ Staff development courses:

___ Professional organizations:

___ Staff Development and Training Committee: http://www.library.illinois.edu/committee/staffdevelop/charge.html      

___ Faculty Staff Assistance Program (FSAP): http://www.fsap.illinois.edu/

 

Calendars      

___ Library Exhibits, Colloquia, public workshops: http://illinois.edu/calendar/list/4092      

___ Training Calendar: http://www.library.illinois.edu/calendar/eventcalendar.asp?libnum=1      

___ Library Master Calendar: http://www.library.illinois.edu/administration/services/schedules/index.html      

___ Academic year, fiscal year, calendar year      

___ Academic calendars for campus: http://senate.illinois.edu/a_calendar.asp      

___ Acquisitions: http://www.library.illinois.edu/acq/

(Supervisor and Employee should initial this form)

Dates this checklist was reviewed  ______________            

Initials _______     _______

Initials _______     _______

Initials _______     _______

Questions? Phone Library Human Resources Office at 333-8169 Or visit http://www.library.illinois.edu/administration/human/

After checklist is completed, employee should retain a copy, and original should be returned to Library Human Resources.

Thank you                                                                                                                        01/15/2013