NEO Civil Service Employee Supplement

New Employee Orientation Checklist University of Illinois Library at Urbana-Champaign Questions? http://www.library.illinois.edu/administration/human/ Name                                                                                                                                                  Beginning Date                                                                                                                                  Job Title                                                                                                                                             Department/Unit                                                                                                                                Office Address                                                                            Mail Code                                      Street Address                                                           Office Phone Number                                      Supervisor/Unit Head                                                                                                                        

On or Before the First Day of Employment:

With the Library Human Resources Office (may not be necessary for those employed other places on campus previously):       Receive logon and temporary password for NESSIE: https://newhire.uihr.uillinois.edu/cf/newhire/       Schedule date for Benefits Orientation: https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?Item_ID=3195       Schedule date for SURS Orientation (optional): https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?Item_ID=141       Establish user Net ID for email logon, user name and password: http://www.cites.illinois.edu/netid/       Complete I-9, requires two forms of identification, or passport: http://www.ahr.illinois.edu/employees/newemp.html#I-9       Schedule time for University Staff Identification Card: http://www.icard.uillinois.edu/       Visit Campus Parking: http://www.parking.illinois.edu/  Pay meters by phone: http://www.paybyphone.com/  Cash key for meters: https://www.parking.illinois.edu/cashkey.htm Visit IT Help Desk, Computer usage and issues:       IT Help Desk web page (Who is Library IT, Work Requests, List of Services): http://www.library.illinois.edu/it/helpdesk/index.html       Permissions: http://www.library.illinois.edu/it/helpdesk/permissions.html\       More Tips and How-tos: http://www.library.illinois.edu/it/helpdesk/howto/index.html       List of services: http://www.library.illinois.edu/systems/services.html       Set campus Active Directory (AD) account password if not yet done       If unit web editor, request CMS account and training (access given by Robert Slater)       File Storage Options  Shared G: Drive for unit, working groups, committees and individual H: Drive: http://www.library.illinois.edu/it/helpdesk/hgdrive.html  CITES (NetFiles): http://www.cites.illinois.edu/netfiles/index.html       Get subscribed to appropriate Library Listservs.       Loanable equipment: http://www.library.illinois.edu/ugl/about/LoanableTechnology/technology.html       If Voyager access is needed, ask your supervisor to fill out online a Voyager account request form: https://www-s2.library.illinois.edu/staffonly/voyaccrequest2.php       PaperCut printing: http://www.library.illinois.edu/it/helpdesk/index.html       Email options  Exchange Email/Calendar: http://www.library.illinois.edu/it/helpdesk/exchange/  CITES Spam Control Filter: http://www.cites.illinois.edu/antispam/       Request LYNC activation       Appropriate use of computers: http://www.cam.illinois.edu/viii/viii-1.1.htm       Entry in Library online phone directory (both departmental and individual listings): http://www.library.illinois.edu/it/helpdesk/phonebook.html       Ability to log in to OTRS (Supervisor must log a request in OTRS with employee’s NetID to request access): https://www-s2.library.uiuc.edu/otrs/customer.pl       How to find the hostname and Inventory number on your computer (needed for an OTRS request): http://www.library.illinois.edu/it/helpdesk/hostname.html       LibGuides (access given by Merinda Hensley)       Register for Illini Alert: http://www.cites.illinois.edu/illinialert/       CITES Status of Services: http://status.cites.uiuc.edu/index.cgi       CARLI System Status: http://blog.carli.illinois.edu/sys-status/

After Start of Work: Compensation       Process complete for payroll       Time sheets Web instructions: http://www.library.illinois.edu/administration/busoff/Payroll/stafftimesheet.html       Positive time reporting for academic staff: http://www.ahr.illinois.edu/employees/ler/positive.html       Paycheck distribution/direct deposit: https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?item_id=1054&rlink=674       Pay date Payroll schedules: http://www.obfs.uillinois.edu/cms/one.aspx?portalId=909965&pageId=919536       Accessing earning statements: https://nessie.uihr.uillinois.edu/cf/comp/index.cfm?Item_id=1055&rlink=674       Holidays (standard) and floating holidays (fiscal year): https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?item_id=1309&rlink=1194       Vacation: https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?item_id=1403&rlink=1194       Sick Leave: https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?item_id=1366&rlink=1194       Notification of appointment for academics: https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?item_id=1080&rlink=1074

Attendance       Benefit usage reporting       Hours of work       Flexibility of schedule, requesting change to work schedule       Requesting time off for vacation       Using sick leave, calling in sick, “requesting” sick leave when appropriate       Tardiness       Requesting leaves, forms required, FMLA, parental, bereavement       Absences from regular duties, work related       Inclement weather: http://www.shr.illinois.edu/Weather_Related_Information.pdf       Breaks

Safety and Security       Library Staff ID card Supervisor needs to request through OTRS Library Facilities       Request Keys Supervisor needs to request through OTRS Library Facilities see Library Facilities page       Keys & Key Policy: http://www.library.illinois.edu/prescons/about_us/policies_procedures/key_control_policy.html       Library Employee Emergency Procedures Manual: http://www.library.illinois.edu/prescons/disaster_response/eep_flipbook/eep_handbook.html       Review emergency policies and evacuation plans: http://www.library.illinois.edu/administration/services/sub_policies/p_emergency.html       Tornadoes and Civil Defense Sirens: http://www.library.illinois.edu/administration/services/policies/tornadoevacuate.html       Fire Drills: http://www.library.illinois.edu/administration/services/policies/fire_alarm.html       Location of fire extinguishers       First Aid       Ergonomics       Building and office access during emergencies       After-hours procedures       Library Security: http://www.library.illinois.edu/administration/facilities/security.html       Wellness opportunities: http://www.campusrec.illinois.edu/wellnesscenter/       Computer security       Patron confidentiality

Personal Concerns       Employee emergency contact information       Breaks, lunch periods, available facilities       Food and drink policies: http://www.library.illinois.edu/prescons/about_us/policies_procedures/food_drink_policy.html       Restroom locations       Smoking policy: http://cam.illinois.edu/v/v-B-2.1.htm       Division of Public Safety: http://www.dps.illinois.edu/ Professionalism       Appropriate dress       Appropriate email usage: http://www.library.illinois.edu/administration/services/policies/email.html       Visitors / Children in the workplace—recommendation and guidelines from Library HR       Service Values: http://www.library.illinois.edu/administration/services/policies/service_values.html       Ethics, campus policy, training, and requirements: http://www.ethics.uillinois.edu/       Conflict of commitment and interest: http://research.illinois.edu/policies/conflicts.cfm       Workday expectations, full day       Confidentiality: http://www.library.illinois.edu/circ/policies/Confidential.html

Equipment, Supplies, and Property Use       How to get equipment: http://www.library.illinois.edu/administration/services/policies/equipment_authorizations.html       Scheduling meeting rooms & instruction areas: http://www.library.illinois.edu/administration/facilities/rooms.html  Using the Outlook Web Access: http://www.library.illinois.edu/it/helpdesk/exchange/roomowa.html       Copiers and microform readers, training and usage: http://www.library.illinois.edu/administration/facilities/       Printing requests and copying       Copy cards: http://www.union.illinois.edu/services/value_card.aspx       Printer supplies: http://www.library.illinois.edu/it/helpdesk/staffsupplies.html       Fixing equipment: http://www.library.illinois.edu/administration/facilities/instructions.html       Travel reimbursements: http://www.library.illinois.edu/administration/busoff/travel.html

Communication       Library Listservs: LibNews, LibFac, LibStaff: http://www.library.illinois.edu/systems/listserv.html       Library Gateway: http://www.library.illinois.edu/       Online Directory: http://www.library.illinois.edu/people/phone.php       Online Directory updates: http://www.library.illinois.edu/mailform/mail.php?emailcode=directory       Telephone and Voice Mail, telephone number       Long Distance Access Code and/or Calling Card information (Unit head should provide to employee)       Library Staff website: http://www.library.illinois.edu/staff/       Online Tracking Report Systems (OTRS): https://www-s2.library.illinois.edu/otrs/customer.pl       Email alias, wiki, blog used by department       Squirrel mail for departmental email service: http://www.library.illinois.edu/it/helpdesk/cliff.html       Growing People blog on staff training: http://libstaffdev.wordpress.com/       IM collaborator (request access via David Ward): http://www.library.illinois.edu/askus/imcollaborator/       Online Rolodex (request editing access via Jenny Emanuel): http://www.library.illinois.edu/rex/rolodex/ Job Expectations       Review job description/position announcement, copy with signatures for supervisor and employee       Employee responsibilities       Supervisor expectations       Overview of job duties       Role of employee within unit/department       Budget and accounting responsibilities, collection and operating budgets       Role of unit/department within the Library, organizational chart       Job responsibilities of other unit members       Key unit contacts and referrals       Standards, goals, and objectives of the unit       Unit forms and reports, statistics: http://www.library.illinois.edu/planning/       Library committees: http://www.library.illinois.edu/committee/       Desk Tracker: http://www.library.illinois.edu/it/helpdesk/Desktracker.html

Performance Review and Evaluations       Calendar       Where to access the forms:   http://www.library.illinois.edu/administration/human/pdffiles/evallong.pdf   http://www.library.illinois.edu/administration/human/pdffiles/evalshort.pdf       Goal setting: http://www.library.illinois.edu/export/administration/human/goal_setting_worksheet.doc

Benefits Review       Verify attendance at Employee Benefit Orientation       Check deadlines for benefit choices       SURS orientation: https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?Item_ID=141       Taking University classes: https://nessie.uihr.uillinois.edu/cf/events/emplogin.cfm       Tuition waivers: http://www.shr.illinois.edu/records/tuitionwaivers.html       Employee travel and purchasing discounts: http://ap.illinois.edu/benefits/discounts.html       Staff development courses  Office of Continuing Education: http://ap.illinois.edu/education/oce.html  Center for Training & Professional Development: http://trainingcenter.illinois.edu/  FAST3 Technology Training: http://www.fast3.illinois.edu/  WebJunction: http://www.webjunction.org/       Professional organizations American Library Association: http://www.ala.org       Association of College and Research Libraries: http://www.ala.org/acrl       ALA Support Staff: http://www.ala.org/membership/whoisala/lss       Staff Development and Training Committee: http://www.library.illinois.edu/committee/staffdevelop/charge.html       Faculty Staff Assistance Program (FSAP): http://www.fsap.illinois.edu/

 

Calendars       Library Exhibits, Colloquia, public workshops: http://illinois.edu/calendar/list/4092       Training Calendar: http://www.library.illinois.edu/calendar/eventcalendar.asp?libnum=1       Library Master Calendar: http://www.library.illinois.edu/administration/services/schedules/index.html       Academic year, fiscal year, calendar year       Academic calendars for campus: http://senate.illinois.edu/a_calendar.asp       Acquisitions: http://www.library.illinois.edu/acq/

(Supervisor and Employee should initial this form)

Dates this checklist was reviewed  ______________             Initials _______     _______                                                            ______________             Initials _______     _______                                                            ______________             Initials _______     _______

Questions? Phone Library Human Resources Office at 333-8169 Or visit http://www.library.illinois.edu/administration/human/

After checklist is completed, employee should retain a copy, and original should be returned to Library Human Resources.

Thank you                                                                                                                        01/15/2013