CURRENT

EMERGENCY

Web time sheet instructions for students

For Student Employees:

To fill out a timesheet:

Then from the list of options, select the one for Employee
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Then select the option for Time Sheet (some may say continue instead)

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Title and Department and Pay Period Listed

**Important - make sure the dot is highlighted on the correct
position number under the departmental 6 digit number. There MAY be more than one choice!

**Important - make sure you select the correct pay period/year


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Check with your supervisor for your unit's deadline and submission procedures.

Click in the "Enter Hours" field on the regular pay line under the correct days you worked.

Please fill out the amount of time worked as accurately as possible.

Below is a conversion chart for minutes to tenths of hours:

 

MinutesTenths of an Hour
1-2 0.0
3-8 0.1
9-14 0.2
15-20 0.3
21-26 0.4
27-32 0.5
33-38 0.6
39-44 0.7
45-50 0.8
51-56 0.9
57-60 1.0

 

Click on the Save button after each time you enter hours.

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Example:  If you worked 2 hours and 50 minutes on October 8, type in 2.8 in the Hours box and click on the Save button.

**Important - When complete, click on the Preview button at the bottom of your screen.  This screen has your name on it.  Change the print option to landscape, and margins to .25.  Print out and give to supervisor for signature.  You do not need to sign it.

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**Important - Click on Previous Menu.  Click on the Submit for
Approval
button at the bottom of the screen.  This submits your
time sheet electronically for the Library Business Office to approve, once they get your printed & supervisor-signed copy.

Once you submit your timesheet, you can no longer make changes or add hours. Talk to your supervisor if there is a problem.

Exit at the top right. 

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For access problems, questions, or comments, contact the AITS Help Desk at (217) 333-3102 (UIUC & UIS) or (312) 996-4806 (UIC).
You can also e-mail the AITS Help Desk at servicedeskaits@uillinois.edu
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