SELF EVALUATION – ROD ALLEN

Assistant Dean for Business Operations and Management Information

CURRENT GOALS AND RESPONSIBILITIES:

1.     Serve as Chief Administrator of all fiscal areas of the Library. Advises the Dean on financial aspects of the College.

               I feel I am continuing to accomplish  this particular task in a very responsible manner, most especially exhibited by the reversal of most all previous deficit accounts. We will always have a few minor revenue generating accounts that could be in deficit due to timing of receipts. We continue to maintain campus-required reserves.

2.     Responsible for supervision of Associate Director and serving as an advisor to that position on the business operations of the Library.

               Done. It happens every day.

3.     Responsible for providing advice and back-up to Library Grants and Contracts Specialist.

               I feel I am adequate in this area, but only on a big picture, overall basis. The incumbent in this position fortunately has a wealth of knowledge and skills that I rely on.

4.     Serves as central liason for the Library to other units on Campus, including primary contact for internal and external auditors, as well as OBFS units working with the Library Business Office.

                We have had no audit findings since I have been here.  Maintain good   

                relationship with other campus financial units in general (see Goals)

5.     Serve as responsible contact person for the Library with the fiscal area of the Provost and other Campus administrative offices.

                       This continues to go smoothly I believe.

6.     Work to build closer, stronger working relationship with certain business                                                                         units on campus, especially the Purchasing division.

                       A goal from last year that has been mostly met. We continue to work

                       on always improving the Purchasing Division relationship. It seems to     

                       have progressed nicely from a year ago at this time.

GOALS for upcoming year:

All of the above and (not necessarily in priority order),

1.     Attain a better, more thorough understanding of the OSPRA grant processes, including the Grants.gov aspect and become more proficient at accessing and handling data available.  A repeat from last year that I am still hopeful to find available time to accomplish.

2.     In concert with Budget Group and EC, develop best possible plans for handling upcoming budget reductions at whatever level should occur.

3.     Find time to provide more and better conceived reports to the Dean and Associate Deans on the fiscal status of their various areas of responsibility. This will always be on my list of yearly goals. It can never be good enough.

       4.   Provide assistance to Library Administration in further implementation of New

Service Models and any and all other projects designated as priority for funding .